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Cross-Sectoral Development of Digital Preservation Strategies: Examining Real Life Examples

www.erpanet.org. Cross-Sectoral Development of Digital Preservation Strategies: Examining Real Life Examples Seamus Ross, Monica Greenan, Peter McKinney. Introduction.

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Cross-Sectoral Development of Digital Preservation Strategies: Examining Real Life Examples

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  1. www.erpanet.org Cross-Sectoral Development of Digital Preservation Strategies: Examining Real Life Examples Seamus Ross, Monica Greenan, Peter McKinney

  2. Introduction ERPANET works to enhance the preservation of cultural and scientific digital objects through raising awareness, providing access to experience, sharing policies and strategies, and improving practices.

  3. The Project Nodes • The Humanities Advanced Technology and Information Institute (HATII) • Schweizerisches Bundesarchiv • Nationaal Archief van Nederland • Institute for Archival and Library Science(Università degli Studi di Urbino)

  4. Objectives ERPANET will: • raise awareness of sources of information about the preservation of digital objects • stimulate research and encourage the development of standards in digital preservation • build an online community • stimulate awareness among software producers of the preservation needs of the user community

  5. erpaproducts erpaadvisory erpastudies erpatraining erpatools erpaassessments erpaworkshops erpacharter

  6. Organisations Need Help • Off-the-shelf policy statements • Business cases & strategies • Digestible guidance on technologies and their preservation implications • Improved models (reference, costs, standards, functional requirements) • Simple Guidelines on digital survival • Guidance on creating data repositories • IPR support and guidance

  7. erpastudies • Case studies in public and private sectors • Geographical spread and organisation size • Outcomes: • Vertical View: reviews of how different sectors approach digital preservation • Horizontal View: looking across a range of topics what are best practices across domains.

  8. erpaStudies (2) erpastudies Researching what? • Assessment of the Sectoral Exposure • Sectoral Awareness and Investment • Policy Building Strategies • Risk Perception & Management • Mechanisms for Compliance & Audit • Cost-Benefit Rationalisation • Technologies

  9. erpastudies Basic results • Illustrate methodologies and practices • Provide a basis for establishing practical guidelines • Increase awareness • Stimulate sharing of information and experiences

  10. erpastudies Research by Questionnaire 10 companies per case study 3 people in each company • Business Manager • IT Manager • Archivist

  11. erpastudies Questionnaire split into: • perception and awareness of digital preservation; • understanding how digital preservation affects the organisation; • actions taken; • monitoring of actions; and • future requirements.

  12. erpastudies

  13. The Problem • Planning stage progressed slowly • More Complex than we imagined • Labour intensive • Difficulties obtaining successful targets • at the mercy of companies who pull out • Lower throughput than we imagined

  14. erpastudies PUBLISHING BROADCASTING TELECOMS BBC, RAI, ERT, SF DRS Swisscom, Orange PHARMACEUTICAL AstraZeneca, Aventis, Bayer, Böhringer, GlaxoSmithKline, Pfizer, Organon NV Gruppo Mondadori, Hachette, HMSO, Kluwer, OUP, Random House, UNESCO, EU

  15. erpastudies Types of Information and Objects Text databases Research Business Born-digital Legal Film Audio Digitised

  16. erpastudies RESULTS Types of data (very different) Increasing amount of info Awareness of issues (varying) No authoritative sources of info

  17. erpastudies RESULTS • RATIONALE • Legal • Cultural • Historical • Financial • PRACTICES • Incomplete • Individual • Ad hoc

  18. erpastudies RESULTS Risk Responsibility (?) Cooperation Hesitancy

  19. erpastudies Quick Conclusions ERPANET to target more areas Intra-sectoral collaboration Cross-sectoral discussion Vendor awareness

  20. erpastudies Next Steps Addressing our problem • Smaller & larger case studies Addressing their problem • Tools

  21. erpatools Year 1 Tools • Policy Building Framework • Costing Digital Preservation Strategies • Digital Object Risk Management Methods • Selecting Technologies

  22. www.erpanet.org coordinator@erpanet.org

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