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Capital Programme Cost Reduction

How Lancashire County Council improved their Capital Programme Management with a comprehensive solution, leading to efficient financial control and enhanced project delivery capabilities.

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Capital Programme Cost Reduction

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  1. Case Study & Expertise Zone Capital Programme Cost Reduction How Lancashire County Council have transformed their Capital Programme Management capability

  2. Who am I? Graham Walker, BT Programme Manager • 21 years Financial Services • Software development • ICT Project Management • ICT Service Management • 15 years BT • Programme Management • DWP • Credit Suisse • Lancashire County Council

  3. Background – Lancashire County Council Fracking Lancashire! • 3000 square kilometres • 1.5m population • 7,300km of roads • 700 schools & colleges

  4. Background – Capital Programme What is the Capital Programme? • £600m portfolio of Highways & Property projects • 3,000 disparate projects • Road schemes (M6 Heysham link road) • New schools / classrooms • Town centre redevelopments • Property refurbishments • Business park developments • Successful grant bids (e.g. LED lighting) • Central government initiatives (e.g. potholes)

  5. Previous Situation The business challenge • No formal project management • Work delivered via business-as-usual process • No integrated financial management • Capital work simply charged to different cost centres • Disparate projects and programmes • Uncertain project over and under spends • Each monthly spending report took 3.5 weeks to prepare!

  6. The Problem Lots of systems … • Lots of • Duplication of entry • Excel Spreadsheets • Sources of information • Possibilities for misinterpretation / error • Missed opportunities to “see” early warnings • Time taken to update systems and report, rather than work on the project • Costs associated with maintaining those systems

  7. Initiation Planning Execution The Solution Whatever solution we found … Monitoring & Control • It must • Be configurable to our methodology • Minimise changes required to user processes • Be easy-to-use – so that it doesn’t “scare-off” the user • Provide simple, configurable reporting • Easy to deploy - intuitive Closeout

  8. The Core Requirement Financial Control is important … • It must • Show Planned vs. Actual clearly • Provide early warning of Overspend (and underspend) • Integrate to Oracle – real-time cost information • Provide visibility of spend in the future (cash flow)

  9. Cora’s Project Vision A market leading project management system providing real-timeinformation which is available to all from the chief executive down. A system that helps all of us deliver the best possible projects which are value for money and properly managed.

  10. The Technical Solution Cora ProjectVision Non Finance Template Symology Insight Highways Asset Management Technology Forge tfCloud Property Asset Management Highways Finance Template Other Finance Template Property Finance Template Oracle Financials Oracle Project Billing Actuals Oracle Project Costing Commitments Oracle iSupplier Orders Oracle General Ledger Invoices

  11. PM Landing Page

  12. Project Planning Page

  13. Project Details page

  14. Customisable Dashboards

  15. The Technical Solution Cora ProjectVision Non Finance Template Symology Insight Highways Asset Management Technology Forge tfCloud Property Asset Management Highways Finance Template Other Finance Template Property Finance Template Oracle Financials Oracle Project Billing Actuals Oracle Project Costing Commitments Planned Maintenance Planned Maintenance Reactive Maintenance Reactive Maintenance Oracle iSupplier Orders Oracle General Ledger Invoices PROPERTY HIGHWAYS

  16. Customisable Dashboards

  17. Benefits Realisation Better management of Capital Budget • Project achieves its benefits with no changes to working practices • Real-time, online access to whole programme cost profile with drill down capability • Enhanced project management capability is a bonus and future benefit • Highways street-workers carry on as before Google images says this is a highways street worker!

  18. Summary • Cora Project Vision provides the reporting vehicle for a structured portfolio • Oracle Financials act as the single, central finance repository • Highways and Properly line-of-business systems manage the work • Complex system integrations are the challenge but the key

  19. What will it mean for Programme and Project Managers? • Single programme and project management tool. • Increased level of financial control and enhanced quality of forecasting. • Ability to plan resources against project tasks, and capture costs of hours worked on the project. • Better access to reporting facilities • Improved confidence in your project/programme position. • Confidence to close projects.Codes disabled upon closure and no longer available to access. • Improved analysis of actual costs vs estimated to be done at a comparable level. • 1 project manager from project approval to completion

  20. What will it mean for Finance/Commissioning? • Increased visibility of project and programme position. • Single system to access project related data. • Single version of the truth accessible by all. • Reduction in number of monitoring meetings. • Improved business processes and procedures. • Significant reduction in time and effort to produce reports. • Improved accuracy of data.

  21. What will it mean for the Business? • Improved corporate management of programmes and projects increasing transparency, efficiency and control. • Appropriate and robust control and governance mechanisms. • Well-equipped project and programme managers. • Strategic decision making informed by accurate and timely information • Strengthen financial controls • Required level of assurance to internal and external auditors of the effective financial management of the programme. • Increased visibility and transparency of project costs

  22. The Technical Solution Cora ProjectVision Non Finance Template Symology Insight Highways Asset Management Technology Forge tfCloud Property Asset Management Highways Finance Template Other Finance Template Property Finance Template Oracle Financials Oracle Project Billing Actuals Oracle Project Costing Commitments Planned Maintenance Planned Maintenance Reactive Maintenance Reactive Maintenance Oracle iSupplier Orders Oracle General Ledger Invoices PROPERTY HIGHWAYS

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