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MILITARY PAY

US ARMY FINANCIAL MANAGEMENT COMMAND. MILITARY PAY. Intro to Defense Joint Military Pay System (DJMS). United States Army Financial Management Command Operational Support Team. Mission. The mission of the Military Pay Office is to provide

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MILITARY PAY

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  1. US ARMY FINANCIAL MANAGEMENT COMMAND MILITARY PAY

  2. Intro to Defense Joint Military Pay System (DJMS) United States Army Financial Management Command Operational Support Team

  3. Mission The mission of the Military Pay Office is to provide timely and accurate pay services to America’s Armed Forces. What is the mission of the Military Pay Office?

  4. References Military Pay Policy Messages – https://dfas4dod.dfas.mil/centers/dfasin/library/milpay.htm Per Diem Committee - http://www.defensetravel.dod.mil DFAS Regulations - https://dfas4dod.dfas.mil/centers/dfasin/library/regs.htm Personnel Policy Guidance – http://www.armyg1.army.mil/MilitaryPersonnel/ppg.asp

  5. References DoDFMR - http://www.defenselink.mil/comptroller/fmr/ Army Financial Management (ASAFM) – http://www.asafm.army.mil/ DFAS - http://www.dfas.mil Financial Management School - http://www.finance.army.mil/ JFTR – http://www.defensetravel.dod.mil VA - http://www.insurance.va.gov/sgliSite/TSGLI/TSGLI.htm Thrift Savings Program - http://www.tsp.gov/index.html

  6. Intro to Defense Joint Military Pay System (DJMS) • Learning Objectives: • Learn how to access DJMS. • Learn the different functions within DJMS. • Learn what the MMPA is and how it is used.

  7. ACCESS TO DJMS • Access to DJMS is restricted to authorized users to: • Safeguard personal information. • Ensure system security and data integrity. • Prevent unauthorized use, and system sabotage.

  8. ACCESS TO DJMS • You will be given training on system security prior to authorization to access DJMS. • Access to the system is granted via a completed DD Form 2875 System Authorization Access Request (SAAR) and a DD Form 2875 Continuation Sheet • Access to DJMS is through Defense Information Systems Agency (DISA), Multi-Host Internet Access Portal (MIAP) - MIAP is a DISA solution whose goal is to provide a secure web based access to meet the needs of customers.

  9. DD 2875 (SAAR)

  10. DD 2875 (SAAR Continuation)

  11. ACCESS TO DJMS

  12. LOGGING ON TO DJMS

  13. LOGGING ON TO DJMS

  14. LOGGING ON TO DJMS

  15. LOGGING ON TO DJMS

  16. LOGGING ON TO DJMS

  17. COMMON DJMS SYSTEM PROFILES

  18. What is the MMPA? • THE MMPA IS: • A record of all actions that affect a member’s Pay and Allowances. • A history of entries during the current plus eleven (11) preceding months. • A record of Entitlements, Leave, Address Information, Allotments, Taxes, and Administrative Data. • Created by an Accession Transaction. • One of many tools used to answer Inquiries, make adjustments and corrections, and determine entitlements.

  19. MMPA Purpose • MMPA Contains current as well as historical data pertaining to a member’s pay. • MMPA provides payroll ledger. Master Military Pay Account

  20. ACCESSING THE MMPA

  21. MMPA Header Information SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 12/11/06 -- 123456789 WHITE 04 E 01 OF 04

  22. MMPA Header Information • The top line of an MMPA is used to request: • A query on a new SSAN • A new query with the SSAN you are already looking at a print of a query SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------

  23. MMPA Header Information • The second line of an MMPA provides help or “hot key” information on maneuvering in the MMPA query screen. • The third line is where the Privacy Act statement appears. • The fourth line covers some items that are needed to quickly verify that you have the correct member’s MMPA. • The fifth line provides quick reference to items that are found in the body of the MMPA under the same FID. (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/02/22 -- 123456789 DOE 35 AB 11 MJ: LB:3800 LC:4842 SA:A SX:1 TK:880112 TU:888888 TH:000000

  24. ORGANIZATION OF THE MMPA • The MMPA is organized in several different ways. • First the MMPA is organized into six groups. • The MMPA is also divided into 15 categories of entries. • Each entry in the MMPA is listed by Format Identifier (Format-ID or FID). • Each entry consists of data fields that are called Data Use Identifiers or DUIs.

  25. ORGANIZATION OF THE MMPA • The six (6) Groups of the MMPA are: • Fixed Group • Variable Open Group • Closed/History Group • Futures Group • Suspense Group • LES Remarks Group NOTE: The Fixed, Variable Open, Closed/History Groups are combined and listed together under the heading ”FIXED/OPEN/HISTORY” when the MMPA is displayed in its entirety or when multiple categories are displayed together.

  26. MMPA - FIXED ENTRY GROUP • Entries are present and appear on all member’s MMPA. • Group contains all administrative data pertaining to the member. • Entries are always open entries. • Superseded entries moved into the closed history group.

  27. MMPA - VARIABLE OPEN GROUP • Alphabetical order after the fixed entries in each category. • Entries are only present when they are in effect. • Entries are open and currently in effect and readily changing. • Entries are currently applicable to the member's record. • Entries usually contain an open entry date and start date.

  28. MMPA – CLOSED/HISTORY GROUP • This group contains three types of data: • Entries established by report transactions that have processed during the current month. • Entries which are fixed or variable open which have stopped, changed, been corrected or cancelled during the current month. • Historical data which is kept for eleven months after the month in which it was placed in the Closed\History group. • Entries in this group are listed alphabetically and numerically by FID within category, then FID chronologically by date closed. • Close entries are differentiated from Fixed and Variable Open entries by a dash (-) following the FID.

  29. Open and Closed EntriesClosed entries represent transactions that do not affect future months’ pay. SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/03/18 -- 123456789 SMITH 34 35 01 OF 01 03 MJ: LB:3800 LC:5108 SA:A SX:1 TK:970703 TU:020702 TH:010702 FIXED/OPEN/HISTORY 35 BAQ* ENTRY-OPEN-DT 990305 08 03 1 ACTN G1 START 990129 ENTLMT-MM 12.69 ENTLMT 16.74 ENTLMT-NM 8.10 NR-DEPN 0 CLOST-DEPN R QTR-ASGN 1 QTR-ADQ 3 HELD-INDCTR 1 35-BAQ* ENTRY-OPEN-DT 980401 05 04 1 ENTRY-CLSD-DT 980430 05 05 1 CNTRL-CODE 2 ACTN H2 START 980325 STOP 980428 ENTLMT-MM -0.54 ENTLMT -0.54 ENTLMT-NM 0.00 MNTLY-RATE 8.10 NR-DEPN 0 CLOST-DEPN R QTR-ASGN 1 QTR-ADQ 3 DISA-STOP-CHG-RSN 1 HELD-INDCTR 1 35-BAQ* ENTRY-OPEN-DT 980122 96 01 2 ENTRY-CLSD-DT 980401 05 04 1 CNTRL-CODE 2 ACTN D4 START 971121 STOP 980324 ENTLMT-MM -1.44 ENTLMT -1.44 ENTLMT-NM 0.00 MNTLY-RATE 7.20 NR-DEPN 0 CLOST-DEPN R QTR-ASGN 1 QTR-ADQ 3 DISA-STOP-CHG-RSN 1 HELD-INDCTR 1 ** END OF INQUIRY.

  30. MMPA – FUTURES GROUP • This Group contains data related to specific actions that are known to be required at a specific time in the future. • When the date in the entry is reached, the action occurs. • They contain the same FID as the entry they pertain to. • Entries in the category are designated and sequenced alphabetically and numerically by their FID.

  31. Future SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/03/18 -- 123456789 DOE 34 63 FUT 01 OF 01 03 MJ: LB:3800 LC:5108 SA:A SX:1 TK:970703 TU:020702 TH:010702 FIXED/OPEN/HISTORY 63-CMA* ENTRY-OPEN-DT 980722 18 07 2 ENTRY-CLSD-DT 980722 18 07 2 CNTRL-CODE 2 ACTN 03 START 970801 STOP 980731 ENTLMT 124.20 CMA-TYPE 1 FUTURES********** 63 ENTLMT-FUTR E EFF-DATE 990731 ** END OF INQUIRY.

  32. MMPA - SUSPENSE GROUP • This group contains data pertaining to an action which cannot be completed without additional input or information. • A reject or management notice is normally generated to the servicing ADSN to inform them of the need to make additional input. • The codes in each entry determine what action is necessary or what information is needed.

  33. Suspense SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/03/18 -- 123456789 DOE 35 SUS 01 OF 01 03 MJ: LB:3800 LC:0624 SA:A SX:1 TK:890130 TU:031001 TH:031001 FIXED/OPEN/HISTORY SUSPENSE********* DQ DEDTN-SUSP 2 EFF-DATE 990401 SG MISC-SUSPNS D EFF-DATE 990402 ** END OF INQUIRY.

  34. LES – REMARKS GROUP • This group contains data used to produce remarks on the LES that identify actions taken against the MMPA during the processing month. • These entries are hard coded into DJMS, and there is no cross reference table to determine what remark will be printed on the LES. • They are used to generate remarks on the printed monthly LES. • After month-end-restructure (MER), these entries are removed from the MMPA.

  35. ALL= All A = Allotments B = Leave C = Collections D = Deductions E = Entitlements F = Tax entries H = Held Pay L = Locations M = Member ID N = Memos P = Pay Comp R = Reenlistment S = Status T = Pay Dates FUT= Futures SUS=Suspense LES= Leave & Earnings MMPA – GROUPCATEGORIES MMPA has 15 categories:

  36. Format Identifiers (FIDs) IS THE “LANGUAGE” OF THE MASTER MILITARY PAY ACCOUNT (MMPA) The FID is a two character, alpha, numeric, or alpha-number code, which identifies the type of transaction or entry. The first character of the FID identifies the transaction or entry category. The second character of the FID further defines the transaction or entry type within the category. For example, the first category is allotments. The system contains 14 types of allotments, identified by the second character of the FID. AB AC

  37. Format Identifiers (FIDs) An exception to the FID rule applies to entitlements. Entitlement FIDs are made up of two numeric characters. These characters cannot be broken down to describe the entry. These characters must be viewed as one number to identify the transaction type. 36

  38. FIDs Alpha Character SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/03/13 -- 123456789 SMITH 39 A 01 OF 01 03 MJ: LB:3800 LC:3516 SA:A SX:1 TK:791012 TU:020107 TH:991107 FIXED/OPEN/HISTORY AV NR OF ALLOTMTS* ENTRY-OPEN-DT 980122 96 01 2 NR 04 AZ ALOTMT FLASH* ENTRY-OPEN-DT 980122 96 01 2 CODE 0 AC CHARITY* ENTRY-OPEN-DT 981229 04 01 1 ACTN 01 EFF 9901 RCPNT-TYPE 3 PROJ-ST 9912 ALOT-AMT 10.00 CO T000510 CL-C-TOT-AMT 120.00 AF AF ASSISTANCE FUND* ENTRY-OPEN-DT 980527 01 06 1 ACTN 01 EFF 9806 RCPNT-TYPE 3 PROJ-ST 9905 ALOT-AMT 10.00 CO T602621 CL-F-TOT-AMT 120.00 AS IND BANK ACCT* ENTRY-OPEN-DT 981026 01 11 1 ACTN 01 EFF 9811 RCPNT-TYPE 7 ALOT-AMT 100.00 ACCT-PLCY-NR 22015690 TYPE-OF-ACCT S CO 0500026 AS IND BANK ACCT* ENTRY-OPEN-DT 980925 01 10 1 ACTN 08 EFF 9810 RCPNT-TYPE 7 ALOT-AMT 1,100.00 ACCT-PLCY-NR 2372009206 TYPE-OF-ACCT C CO 5400072 AF-AF ASSISTANCE FUND* ENTRY-OPEN-DT 970616 96 06 2 ENTRY-CLSD-DT 980527 01 06 1 ACTN 02 EFF 9708 STOPPED-PAID-THRU 9805 RCPNT-TYPE 3 PROJ-ST 9805 ALOT-AMT 10.00 CO T602621 CL-F-TOT-AMT 100.00 AS-IND BANK ACCT* ENTRY-OPEN-DT 961218 96 12 2 ENTRY-CLSD-DT 980925 01 10 1 ACTN 08 EFF 9702 STOPPED-PAID-THRU 9809 RCPNT-TYPE 7 ALOT-AMT 1,600.00 ACCT-PLCY-NR 2372009206 TYPE-OF-ACCT C CO 5400072 ** END OF INQUIRY.

  39. FIDs Numeric Character SSAN (OR CMD) --------- NEW REQ ? --- PRINT - NAME ------------ (`X` TO EXIT, PF##, PB##) PF8 OR ENTER - PAGE FORWARD PF7 - PAGE BACK -- PERSONAL DATA - PRIVACY ACT OF 1974 --- CURRENT MMPA AS OF 99/03/13 -- 123456789 SMITH 39 E 01 OF 04 03 MJ: LB:3800 LC:3516 SA:A SX:1 TK:791012 TU:020107 TH:991107 FIXED/OPEN/HISTORY 01 BP* ENTRY-OPEN-DT 990104 99 01 1 ACTN Z4 START 990101 ENTLMT-MM 1,573.50 ENTLMT 3,147.00 ENTLMT-NM 3,147.00 35 BAQ* ENTRY-OPEN-DT990104 99 01 1 ACTN Z4 START 990101 ENTLMT-MM 0.15 ENTLMT 0.30 ENTLMT-NM 0.30 NR-DEPN 1 CLOST-DEPN A QTR-ASGN 2 QTR-ADQ 0 HELD-INDCTR 1 22 FORN DY* ENTRY-OPEN-DT 990203 07 02 1 CNTRL-CODE 0 ACTN 01 START 990113 ENTLMT-MM 11.25 ENTLMT 22.50 ENTLMT-NM 22.50 40 BAS* ENTRY-OPEN-DT 990203 07 02 1 CNTRL-CODE 0 ACTN G1 START 990113 ENTLMT-MM 112.50 ENTLMT 232.50 ENTLMT-NM-MM 112.50 ENTLMT-NM 225.00 BAS-TYPE B QTR-DAY-START 1 65 FSA* ENTRY-OPEN-DT 990212 12 02 2 CNTRL-CODE 0 ACTN 01 START 990113 ENTLMT-MM 50.00 ENTLMT 100.00 ENTLMT-NM 100.00 FSA T 2-ENTRY-INDCT 0 68 VHA OFFSET* ENTRY-OPEN-DT 990203 07 02 1 CNTRL-CODE 0 ACTN 01 START 990113 ENTLMT-MM 587.85 ENTLMT 1,175.70 ENTLMT-NM 1,175.70 ACCOM 1 ZIP-CODE 03060 RENT 1,050.00 SHARE-NR 1 RENT-STAT R 01-BP* ENTRY-OPEN-DT 980201 99 02 1 ENTRY-CLSD-DT 990104 99 01 1 CNTRL-CODE 2 ACTN Z4 START 980201 STOP 981231 ENTLMT-MM 0.00 ENTLMT 0.00 ENTLMT-NM 0.00 MNTLY-RATE 3,037.50

  40. ALLOTMENTS

  41. ALLOTMENTS • SOME COMMON ALLOTMENT FIDs ARE: • AV - NR OF ALLOTMTS • Indicates the number of open allotments. • AZ - ALOTMT FLASH • Indicates whether allotments will process or if member is pending separation or retirement. • AB - BOND ALLOTMENT • AC - CHARITY ALLOTMENT • AD – DEPENDENT SUPPORT ALLOTMENT • AH – MORTGAGE PAYMENT ALLOTMENT • AI – INSURANCE ALLOTMENT

  42. LEAVE ENTRIES

  43. LEAVE ENTRIES • COMMON MMPA LEAVE ENTRIES ARE: • BL - Days Paid Accrued Leave • BM - Saved Pay Leave Balances • BS - HFP CZ Leave Balance • BR - Standard Leave Balances • BT - Tax Exempt Leave Balances

  44. COLLECTION ENTRIES-RETURNED CHECKS

  45. STATUS ENTRIES

  46. TOUR \ SERVICE \ ENLISTMENT ENTRIES

  47. TOUR \ SERVICE \ ENLISTMENT ENTRIES • Both Transaction and Entry FIDs. • Used primarily to Report or Record dates and time periods associated with the member’s term or service or type of tour. • Also used to report or record certain special compensation positions, and dates associated with career incentives. • Many are system generated as a result of other type transactions.

  48. ENTITLEMENT ENTRIES • Entitlement entries are primarily numeric FIDs. • All pay and allowances that the member is currently entitled will be in this category. • Both transaction and entry FIDs. • Generated by and input at all levels of processing. • Unique transactions are included in this Group.

  49. ENTITLEMENT ENTRIES

  50. FIELDS WITHIN FORMAT INDICATORS • FIDs consist of fields known as Data Use Identifiers (DUI). • Fields contain the actual data that is unique to each MMPA. • Fields vary in size as well as configuration depending on the FID and its category and group. • Not all fields are shown or used for each FID • The MMPA Content Book is the reference, which gives a list of all of the DUI codes.

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