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DRAFT Monitoring/Evaluation Overview September 20, 2010

DRAFT Monitoring/Evaluation Overview September 20, 2010. Title III Director’s Fall Meeting. MDE Responsibility.

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DRAFT Monitoring/Evaluation Overview September 20, 2010

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  1. DRAFTMonitoring/Evaluation OverviewSeptember 20, 2010 Title III Director’s Fall Meeting 1

  2. MDE Responsibility • Michigan Department of Education (MDE) is responsible for monitoring all English Language Learner (ELL)/ Immigrant program performance to ensure compliance under the No Child Left Behind Act (NCLB). 2

  3. Fulfilling MDE’s Responsibility • Develop process to determine the current status of each program’s/ district’s progress. 3

  4. The Process • Develop evaluation tool • Develop evaluation model • Distribute the tool to LEAs • Collect tool, analyze data • Determine what type of review • Conduct review • Recommend improvement plan for districts 4

  5. Purpose of Evaluation Checklist Tool Title III Program Evaluation Checklist • Designed to provide districts with a self assessment tool to determine program progress and compliance with NCLB. • Designed to provide MDE with a baseline review of all districts. • Provide a sustainable model to maintain timely annual reviews. 5

  6. Evaluation Checklist Tool Contents Six Sections • Administrative Responsibilities • Student Identification • Parent and Community Involvement • Instructional Programs and Assessment • Teacher Qualifications and Professional Development • Program Evaluation and School Improvement 6

  7. Snap Shot of Evaluation Tool 7

  8. Snap Shot of Evaluation Tool 8

  9. The Evaluation Model Documentation + Performance = Type of Review Performance Data AYP AMAOs MEAP ELPA Type of Review Evaluation Checklist + = 9

  10. Title III – Evaluation Risk Factors 10

  11. Types of Review Desk Telephone On-Site 11

  12. Types of Reviews • Desk/Telephone Conducted for programs that have demonstrated positive program outcomes and achievement results based on state data for ELLs. 12

  13. Types of Reviews • On-Site Conducted for programs/districts that have not made significant progress based on state achievement data and or fiscal audit findings. 13

  14. Evaluation Program Implementation • Send evaluation notification letter with Evaluation Checklist Tool. • Return an electronic copy of completed Evaluation Checklist Tool to the Office of Field Services (OFS) by October 15, 2010. • Forward completed copy to SaenzR@michigan.gov • See http://www.michigan.gov/mde for Evaluation Checklist Tool. • OFS will notify Program/District of date, time, and type of review. • Reviews will begin the second week of November 2010. 14

  15. Evaluation Program Implementation On-site Review Options: • Conducted by ELL/Evaluation Monitoring Consultant. • Joint review by ELL/Evaluation Monitoring Consultant and Field Services Team • Field Services Team only utilizing Title III Program On-site Visit Key Questions Tool 15

  16. Required Documentation • Programs/Districts selected for on-site review conducted by ELL Evaluation Monitoring Consultant must assemble a documentation notebook with each section and item clearly labeled. Notebooks remain at the school district in preparation for on-site visits. 16

  17. Evaluation Program Implementation • Subsequent to reviews, OFS will provide districts with written feedback on progress, noting commendations and recommendations for improvement. 17

  18. Final Evaluation Report - Format 18

  19. Monitoring/Evaluation Progress To Date 19

  20. Monitoring/Evaluation Trends Based on a two-year review cycle: • Districts continue to see significant value in using the Title III Self-Evaluation Tool to determine their compliance status. • Strengthen process/procedures to monitor progress made by former limited English proficient (FLEP) students in meeting State academic content and performance standards for each of the two years after exiting the program. • Need for increase in training and orientation relative to NCLB compliance. 20

  21. Monitoring/Evaluation Trends • Deficiencies exist in establishing effective methods of ELL parent 0utreach/communication. • Lack effective process/procedures to monitor progress of students’ English proficiency. • Needed awareness regarding the establishment of clear, written processes for handling complaints related to services to ELLs. • Misunderstanding of Title III Allowable Expenses. • Increase of awareness and access to data on Michigan Electronic Grant System (MEGS). 21

  22. Key Findings • Inconsistent information relative to Annual Measureable Achievement Objectives (AMAOs) within individual districts. • Title III ELL Directors seek promising practices that effectively address process/procedures in the six major areas of the Self-Assessment Tool. • Collaboration between Field Service Consultants and Special Populations Unit is needed to strengthen and improve process/procedure to ensure appropriate sign-off on Title III budgets. 22

  23. Contact list Michigan Department of Education Office of Field Services • Mike Radke – (517) 373-3921 radkem@michigan.gov • Shereen Tabrizi – (517) 373-6066 tabrizis@michigan.gov • Roberto Saenz – (517) 373-6066 saenzr@michigan.gov 23

  24. Evaluation Monitoring Overview Q & A 24

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