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Crafting Effective Abstracts & Presentations: Writing Workshop

Explore the essentials of creating compelling abstracts, posters, and talks. Learn formatting tips, data presentation, and submission strategies for successful research communication. Join us for an in-depth writing workshop to enhance your research presentation skills. Contact Amy J. Markowitz for more details.

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Crafting Effective Abstracts & Presentations: Writing Workshop

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  1. Creating and Presenting Abstracts, Posters, and TalksUZ-UCSF Collaborative Research ProgrammeWriting WorkshopJuly 2017Amy J. Markowitz, JDamymarkowitz@gmail.com001-415-307-0391

  2. Today's agenda • Abstracts • The basics • Trimming • Getting them accepted

  3. The Single COMMANDMENT Know Thy Data

  4. Abstracts • Emphasize the key message: (A > B) Title = dynamic and conclusive, rather than descriptive “Hypoxia Inhibits Kv1.5 Channels in Rat Pulmonary Artery Smooth Muscle Cells” is preferable to “Effects of Hypoxia on Kv1.5 Channels.

  5. The 4 parts of an abstract (A > B) • Introduction: Why would it matter? Hypothesis? • Methods: How (and how compared?) • Results: Show it. More (much more) important to feature one GOOD result than 20 mediocre findings. • Discussion: What it means.

  6. Warning: My pet peeves • Density • Too many numbers (e.g., P values, XS precision) • Too many words • Balance words and numbers • Abbreviations • Abstruse language or methods • Vacuous or repetitive conclusions (report immediately to the Dept. of Redundancy Dept.)

  7. New JAMA Abstract Format

  8. Another JAMA format • Importance: 1-2 sentences • Objective: 1 sentence • Evidence Acquisition: 3 lines re: lit search strategy or methods • Findings: Key findings; essential message • Conclusions and Relevance: 3-4 sentences

  9. For clinical studies • Objective: Brief statement of main goals of the investigation. • Study design: Randomized, prospective double blind; retrospective case review; etc. • Setting: Primary care vs. Tertiary referral center; ambulatory vs. hospital; etc. • Patients: Primary eligibility criteria and key demographic features. • Intervention(s): Diagnostic, therapeutic, and/or rehabilitative. • Main outcome measure(s): Essential criterion that address study’s central hypothesis. • Results: Include statistical measures where appropriate. • Conclusions: Only those directly supported by data generated from this study

  10. For bench/basic science reports • Hypothesis: Brief, clear statement of the main goals of the investigation. • Background: Concise orientation for the reader unfamiliar with this line of investigation. • Methods: Succinct summary of techniques and materials employed. • Results: Include statistical measures where appropriate. • Conclusions: Include only those directly supported by data generated from this study. • Emphasize clinical relevance wherever possible.

  11. Background/Intro: Concise • Aim for < 20% of your available space • Include the Research Question • Could someone not familiar with the field say… • Why you did the study • How it advances current knowledge

  12. Methods: 30% of Real Estate • Design – Study Type • Subjects – Clear I.D. of Cohort • Measurements – Description, not list • Analysis – Consider a Table, include Limitations • Implications – Key to pique interest

  13. Methods: Clear and Precise • Who (what) did you study? Inclusion/Exclusion Criteria • What, if anything, did you do to them? • How did you make your measurements?

  14. Review: Organization of Measurements • Predictors before outcomes • Medical presentation • History, physical, simple lab, complex stuff • Explain odd decisions, missing data, etc. • “Appropriate” level of detail

  15. Results/Analytics(40%) • Lead with the main finding – orients the rest of the abstract • How did you estimate the effect size? • How did you determine the precision and significance of the effect size? • Univariate • Multivariate (explain what you adjusted for) • Add Limitations section, if important for context

  16. Efficient Presentation of Finding(s) • Major findings • Describe participants briefly • Present descriptive findings • Present analytic findings for both benefit and harm

  17. Conclusions • Summarize key findings • Do not simply repeat. Again. And again. • State clearly what you think your results mean

  18. Trimming abstracts • Look for extra words: “In this study we aimed to examine the” = 8 words Vs. “We examined the” = 3 words

  19. Getting abstracts accepted • Match to the conference’s mission/scientific track • Follow the formatting and submission instructions • Don’t provide reasons to reject • Correlation (P[acceptance], reg. fee) > 0.8 • 1-minute principle (reviewer’s attention span)

  20. Pre-submission Check Can you ID the study question? Can you ID the study design? Can you ID the critical finding? Are limitations clear? Can you discern the implications?

  21. Essentials of Effective Slide and Poster PresentationsUZ-UCSF Collaborative Research ProgrammeWriting WorkshopJuly 2017Amy J. Markowitz, JDamymarkowitz@gmail.com415-307-0391

  22. PowerPoint Rules • Keep the distractions to a minimum • Fonts, animation, graphics, colors (4-5) • Remember the color-blind • Minimum font size (this is 32) • This is 28 • This is 24 • This is 20

  23. Use Explanatory (Results) Titles • Life is Tough • Life is Really Tough for Med Students • Life is Even Tougher for Junior Faculty • Life is Piece of Cake for Senior Faculty

  24. Clues that Something is Wrong • It takes you > 10 minutes to make a slide • You have 20 minutes to talk and 40 slides • One slide per minute

  25. The Talk Itself • Arrive early • Meet the chairs • Position friends in the front of the audience • Bring a glass of water • Don’t get spontaneous until you get good • Chuck the laser pointer

  26. Don’t Read Your Slides • Reading slides is boring and turns people off • Most will realize they don't have to pay attention to what the speaker is saying, and they will stop doing so • People can also read faster than someone can speak (can’t you?) • But don’t ignore what you’ve written

  27. Posters • Almost always contain too much data and too little information • The abstract is not needed unless mandatory • Put the key material at eye level in large fonts with simple tables and figure(s) • Use a (good) template http://www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm http://www.youtube.com/watch?v=MqgjgwIXadA

  28. Posters, Panel by Panel • Introduction and background • Subjects and methods (2-4 panels) • Results (3-5 panels) • With explanatory titles • Limitations • Conclusions and implications • Total of about 10 panels

  29. Poster Fonts and Style • Title = 85 point • Your name = 56 point • Sub-headers = 36 point • Text = 24 point • Legends, tables = 18 point • Maintain consistent font size for the same type of text (e.g., headings all one font size, core text all one font size) • Use upper and lower case; left-justified • Double space after a period. Like this.

  30. Using (not abusing) Fonts Two per document or presentation -Serif fonts for text Garamond, Times New Roman, Book Antiqua, Bookman -Sans serif for tables, figures, legends, headers Arial Narrow, Arial, Tahoma, Trebuchet MS, Verdana Courier lines up vertically One line is right under another

  31. A Few Points about Figures 31 Depict a SINGLE point/Answer a SINGLE question Make the message clear Don’t “distort” Use easy-to-read colors

  32. Causes of neuropathy in 112 primary care patients Pies = good in bakeries 32

  33. Annual risk of hepatoma by age and alcohol consumption. 3D = hard to read 33

  34. Hepatoma risk increase with age and alcohol use A better version 34

  35. Insert Your Poster Title Here Names of the Researchers Names of the Institution can be placed here Delete me & place your LOGO in this area. Delete me & place your LOGO in this area. Background Participants Results Conclusion Insert your text here. You can change the font size to fit your text. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. • Insert your text here. You can change the font size to fit your text. • Second point here • Third participant goes here • Information about fourth goes here Insert your text here. You can change the font size to fit your text. • Insert your text here. You can change the font size to fit your text. • Second point here • Third conclusion goes here • Information about fourth goes here Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Title of Chart, Graphic, or Text Here Objectives Results Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. • Insert your text here. You can change the font size to fit your text. • Second point here • The third point can go here • Information about fourth goes here Methods Title of Chart, Graphic, or Text Here • Insert your text here. • Put your second point here. • Third point here. Title of Chart, Graphic, or Text Here • Insert your text here. • Put your second point here. • Last point can go here. Measures Future Directions Subtitle OneInsert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Subtitle TwoInsert more text here. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Subtitle ThreeInsert more text here. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Insert your text here. You can change the font size to fit your text. Title of Chart, Graphic, or Text Here • Insert your text here. • Put your second point here. • Last point can go here. References • Insert your references here • Second reference here • So on and so forth This research was supported by …

  36. Delete me & place your LOGO in this area. INSERT POSTER TITLE ON THESE LINES HERE Name of Author Department Name and Institution Name can go here BACKGROUND MATERIALS AND METHODS RESULTS • Insert your text here. You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • The background of this template may appear blue on your screen, but it does print lavender. • Insert your text here. You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • The background of this template may appear blue on your screen, but it does print lavender. • Insert your text here. You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. Title One Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. The background of this template may appear blue on your screen, but it does print lavender. Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. Title Two Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • The background of this template may appear blue on your screen, but it does print lavender. Insert your text here. • You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. Title Three Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. The background of this template may appear blue on your screen, but it does print lavender. Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. Title Here Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • The background of this template may appear blue on your screen, but it does print lavender. Insert your text here. • You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. Another graphic or chart can go here Your caption can go here. PURPOSE CONCLUSIONS Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. The background of this template may appear blue on your screen, but it does print lavender. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • Insert your text here. You can change the font size to fit your text. • You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. • The background of this template may appear blue on your screen, but it does print lavender. A new kernel has been introduced in SVM prediction of protein subcellular localizations. The new method outperforms the corresponding conventional k-peptide encoding method. The new method outperforms the Frequent Subsequence-Based SVM module used in PSORTb v2.0. A graphic or chart can go here Another graphic or chart can go here Your caption can go here. Your caption can go here. REFERENCES Title Can Go Here Insert your text here. You can change the font size to fit your text. You can also make this box shrink or grow with the amount of text. Simply double click this text box, go to the “Text Box” tab, and check the option “Resize AutoShape to fit text”. The background of this template may appear blue on your screen, but it does print lavender. Insert your text here. You can change the font size to fit your text. • Reference here • Second reference • Third reference Insert your acknowledgements here. This research supported by…

  37. What To Do at a Poster Session As a presenter: It’s your party! • Meet your neighbors • Invite (famous) strangers • Greet your guests • Engage them enthusiastically • Rehearse an “elevator speech”

  38. What To Do at a Poster Session As a visitor • Spend 5 minutes identifying which posters to visit • Don’t look and then decide the party is boring • Introduce yourself to the host • Learn something new, make a new contact, support your friends

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