Animal Response Plan Development Guidance Tool Kit

1. Animal Response PlanDevelopment Guidance Tool Kit Brad Schwartz State EOP Planner Ohio Emergency Management Agency

2. Animal Response PlanDevelopment Guidance Tool Kit Developed by the Animal Health Emergency Technical Advisory Committee, which includes representatives from: Ohio Department of Public Safety Ohio Emergency Management Agency Columbus Public Health Department Ohio Department of Agriculture Local jurisdictions and animal response groups

3. PURPOSE The Tool Kit provides local jurisdictions information and tools to assist them in developing local/county Animal Response Plans for use in the response to animal diseases and animals in disasters.

4. Animal Emergency Response Plan Survey of Ohio County Emergency Management Agencies - May, 2008 • Developed by Jeanette O’Quin, DVM, Public Health Veterinarian, Ohio Department of Health. • Responses were received from 61 counties. • Results sent to counties via email on April 9th.

6. CONTENT • Guidance Overview Document • Resource Template • Sample Plans • Sample Forms

7. SCOPE • Not exhaustive or all-encompassing. • Jurisdictions will need to look to other resources for further guidance and input. • Other sources could include plans and guidance from neighboring jurisdictions, other states and online resources. • Hyperlinks to other resources are provided within the tool kit.

8. USE Web-based – Ohio EMA Website: http://www.ema.ohio.gov/ Local jurisdictions will need to assess the applicability of the guidance’s sample language and plans to their situation and needs, and expand and add text, agencies, etc. as needed to produce a plan that effectively addresses their jurisdiction’s situation and needs.

13. POSITIONING YOUR DOCUMENT Your animal response plan can be a stand-alone plan, an annex/attachment to your emergency operations plan, or another type of plan.

14. Tracy Busch, Director Henry County Emergency Management Agency

15. Animal Response Annex for the County EOP

16. Purpose The purpose of this annex is to identify and define the organizations and individuals that have a role in disaster animal management. This annex is broken down into animal disease response and animals in disaster response.

17. Background All disasters start at the local level. Prior planning facilitates a better coordinated response. Due to recent events and legislation, this is an area of the EOP that requires updating. There is a difference between animal disease response and animals in disaster response.

18. History Recent events such as the flooding throughout the state have demonstrated the need for planning for animals in disaster. In many cases, pet owners will not leave their residence unless their pets are taken to safety as well, this can compound an already bad situation (Hurricane Katrina).

19. Animal Disease vs. Animals in Disaster Animal Disease Animal disease is a local event which can have national/international significance. In animal disease response, the Ohio EMA will notify the local EMA of the event. In animal disease the local response will be to support and supplement the State and Federal agencies.

21. Animal Disease vs. Animals in Disaster Animals in Disaster When animals are affected by a local event such as flooding. Response begins at the local level first. Resources are obtained following the local EOP.

22. Annex Options Here are 3 examples of annexes that may be utilized to update your EOP. The “Fill in the blank” annex template. The Henry County annex with inclusion of the DART team. Other annexes and plans.

23. Template Selection • Once you have selected which template(s) fit(s) your needs best, you can utilize the annex guide and appendices to update the required SOG and SOP. • The annex guide has tools to help with the demographic data to help develop the annex. • The annex guide can also be utilized to update your resource database.

24. COUNTY ANIMAL EMERGENCY RESPONSE TEMPLATE Aaron K. Messer DVM, RS Public Health Veterinarian Registered Sanitarian

25. Existing Emergency Plan Formats FEMA’s SLG -101 Format Emergency Support Functions (ESF) Format Emergency Phase Format Disaster Specific Format Agency Specific Format

26. Optimal Compatibility • FEMA’s SLG -101 Format Functional Annex Format • Stand Alone Plan NOTE: Use of “Plan – Support Annex” terminology

27. Simplicity of Use ‘Comprehensive’ beginning document Compatible with State Guidance Document Inclusive of State Animal Disease Incident Plan

28. Template Structure As used in the Ohio Emergency Operations Plan and the National Response Framework TABLE OF CONTENTS PARTICIPATING AGENCIES INTRODUCTION PURPOSE SCOPE PLAN ORGANIZATION SITUATIONS AND ASSUMPTIONS CONCEPT OF OPERATIONS ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES ADMINISTRATION AND LOGISTICS PLAN DEVELOPMENT, MAINTENANCE, AND REVISION AUTHORITIES AND REFERENCES APPENDICES AND ATTACHMENTS

29. Template Subdivisions • Animal emergencies: • Animal disease emergencies (animals are the emergency) • Animal disaster emergencies (animals are in the emergency)

30. Animal Disease Goals • At the local level • Develop a general understanding of how an animal disease differs from a disaster • Know the animal agriculture in the local area • Become familiar with the resources that may be available at the local level (disposal sites, PPE, etc.)

31. Animal Disaster Approach • E.O.P. – E.R.P. • Five key tasks: • Completing a hazard analysis • Conducting a capability assessment • Reviewing any existing plans/procedures • Organizing a planning team • Creating/revising the plan

32. Appendices and Attachments All are referenced within the template. ‘Beginning documents’ Designed for local adaptability

33. Tips to Get Up and Running Quickly Read-browse completely through the Guidance Document from start to finish to begin developing concepts for your county’s animal emergency response plan – support annex Print a copy of all appendices to use as ‘draft scratch pads’ for inclusion of specific local animal response information, contacts, etc. as you read through the template

34. Tips to Get Up and Running Quickly Using a Word software application use “Find and Replace all” to substitute the “__________ County” with… “Name of Your County County” There are exactly 10 underline spaces, 1 blank space and the word ‘County’ at all locations in the template. This will place your county’s name within the entire document

35. Tips to Get Up and Running Quickly • Using a Word software application “line out” all agencies in the Support Agency Table (pp. 7 – 16) that are not available, or will not be a part of your animal response capability • Then line out the same agencies in the following duplicate tables: • Assignment of Responsibility in Animal Disaster Table (pp. 60 – 69) • Animal Emergency Response Agency Contact List Table (Appendix B)

36. Tips to Get Up and Running Quickly Begin reading through the County Animal Emergency Response Template with your basic planning team to begin “lining out” all text that is not relevant to your county Note: Using a line out feature initially will save a lot of anguish by not having to constantly renumber pages and repeatedly find your place. Once your FINAL draft document is completed you will want to delete lined-out text and renumber pages and appendices

37. Tips to Get Up and Running Quickly If you “line out” a section of text that references an appendix, place that appendix aside, but do not discard it until you have finished your document. That appendix may still be used in your plan – support annex. As you are reading the template, insert the requested information in the blank spaces provided within the template as well as in the appendices

38. Tips to Get Up and Running Quickly Initially, when there are several names of agencies or persons (An example might be veterinarians or veterinary clinics & hospitals) that should be added to a single field / space in the Support Agency Table (and duplicate tables!) use additional sheets of paper to write down those names. Label these additional sheets of paper with the field name and page number of the original template. This will make it easier to type in the names in the final draft document.

39. Tips to Get Up and Running Quickly Wait until after you have completed the Assignment of Responsibility in Animal Disaster Table (pp. 60 – 69) before attempting to assign the AER Job Title Capabilities in the Support Agency Table (pp. 7 – 16) Note: Don’t sweat the small stuff on your initial ‘walk through’. Consider assigning the more time consuming tasks / information retrieval to specific planning team members or clerical staff for inclusion in the plan at a later time

40. Tips to Get Up and Running Quickly After completing the AER Job Title Capabilities in the Support Agency Table (pp. 7 – 16), review and / or replace the yellow high-lighted AER Job Titles found distributed throughout the template with local-user-friendly names, if so desired

41. Tips to Get Up and Running Quickly Update all sections of the final draft template with your current plan – support annex information, remove lined out text, and renumber the Table of Contents and appendices Review and polish the plan –support annex

42. Tips to Get Up and Running Quickly • Develop a local Animal Response Team This can be accomplished in several ways: • Sign an MOA / MOU with an established Animal Response Team (ART) • Use web based resources and other guidance to develop and create your own local entity • Develop an ART using a Cycle of Preparedness approach utilizing an Animal Providers Resources Database* * Introduction and training details available upon request

43. Make a difference in your county! Aaron K. Messer DVM, RS Public Health Veterinarian Registered Sanitarian Phone: (614) 645-6748 Fax: (614) 645-7155 E-mail: amesser@columbus.gov

44. Subject Matter Contacts County and Local Jurisdiction Contacts State-Level Contacts Tracy Busch, Director Dr. Leah Dorman, Assistant State Veterinarian Henry County Emergency Management Agency Ohio Department of Agriculture ema@henrycountyohio.comdorman@agri.ohio.gov 419-599-6432 419-408-0420 Gary Mellor, Director Jeanette O’Quin, Public Health Veterinarian Holmes County Emergency Management Agency Ohio Department of Health gmellor@co.holmes.oh.usjeanette.oquin@odh.ohio.gov 330-674-0989 614-728-4285 John Wise, Director Brad Schwartz, State EOP Planner Wayne County Emergency Management Agency Ohio Emergency Management Agency ema@wcjustice-center.orgbaschwartz@dps.state.oh.us 330-262-9817 614-799-3839 Jamie Stout Dennis Tomcik, Field Operations Branch Chief Franklin County Emergency Management Agency Ohio Emergency Management Agency jlstout@franklincountyohio.govdtomcik@dps.state.oh.us 614-794-0213 614-889-7159 Dr. Aaron Messer, Public Health Veterinarian Federal-Level Contact (County Animal Emergency Response Template) Columbus Health Department Dr. Daniel Harpster amesser@columbus.gov United States Department of Agriculture, APHIS 614-216-5154 daniel.e.harpster@aphis.usda.gov 614-309-2832

45. Thank you