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Web Trns•port Implementation

Web Trns•port Implementation. TEA/TUG October 1-9, 2008 Saratoga Springs, NY. To implement web Trns•port…. Get Ready - license, change management, system upgrades, data clean-up. In the Gate - configuration/customizations analysis. The Race Is On

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Web Trns•port Implementation

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  1. Web Trns•port Implementation TEA/TUG October 1-9, 2008 Saratoga Springs, NY

  2. To implement web Trns•port… Get Ready - license, change management, system upgrades, data clean-up In the Gate - configuration/customizations analysis The Race Is On - install, migrate data, configure, train, test Home Stretch - parallel test, user training Finish Line - go into production

  3. Get Ready • License • Acquire web Trns•port licensefrom AASHTO (no additional $ if you already license) • 2 Service Units provided forWeb Trns•port Preconstruction effort • Applies to the initial production release • To be used within timeframe set by the TTF • For implementation services (e.g., installation, data migration, customizations)

  4. Get Ready • Change Management • Prepare your agency forimplementation of the new system • Keep users and management informed aboutprogress and critical dates

  5. Get Ready • System Upgrades • Upgrade Client/Server Trns•port products to the latest release • Upgrade supporting software (e.g., Oracle) • Acquire appropriate web Trns•port hardware/software • Hardware/software requirements are located at http://www.cloverleaf.net/Select Products/Supported Versions and System Specifications

  6. Get Ready • Data • Pass awarded contracts toBAMS/DSS • Consider deleting awarded contractsresiding in PES/LAS • Clean up reference data • Determine used but obsolete codes, items, vendorsand set obsolete flag • Delete invalid and unused codes, items, vendors, and other reference data

  7. In the Gate • Inventory Customizations • Analyze PES/LAS customizationsand configurations • Reports • Interfaces • Plug-ins • Screen formats • Metadata • System configurations (line numbering, uppercase, etc.) • Security

  8. In the Gate • CRLMS Evaluation • Determine if CRLMS will be implemented • Review web Trns•port preview site to help your decision http://www.cloverleaf.net/Select Products/web Trns•port/Member Links (Preview Site)If yes, then … • Analyze existing civil rights business processes • Perform a Fit/Gap analysis • Complete Business Process Adaptation

  9. In the Gate • Customizations Evaluation • Determine which PES/LAScustomizations are still required • Review web Trns•port preview site to help your evaluationhttp://www.cloverleaf.net/Select Products/web Trns•port/Member Links (Preview Site) • Compile sample outputs and customization designs

  10. In the Gate • Customizations Evaluation(continued) • Determine which web Trns•portbase reports need modification • Evaluate the need for new customized reports • Determine if your agency requires customized documentation • Decide who will develop customizations

  11. The Race Is On • Web Trns•port Installation Plan • Decide on agency options(e.g., uppercase) • Make a web Trns•port security plan considering agency permissions • Evaluate agency’s IIS expertise • Utilize web Trns•port checklist • http://www.cloverleaf.net/

  12. The Race Is On • Web Trns•port Installation • Verify system meets specifications • Install web Trns•port via download from Cloverleaf • Acceptance test environment • Development environment • Run automated acceptance tests that are delivered with the system (Fitness)

  13. The Race Is On • System Configuration • Set agency-appropriate systemconfigurations • Set up minimum, basic security workflows and phases

  14. The Race Is On • Data Migration • Review data migration mappingand adjust as needed • Run data migration utility to migrate PES/LAS data to web Trns•port • Review data migration issues, fix data in PES/LAS if needed, and re-migrate • CRLMS – additional data migration and manual population

  15. The Race Is On • CRLMS • Document new business processes • Develop Use Cases • Plan and perform pilot projects

  16. The Race Is On • System Customizations • Modify web Trns•port base reportsas needed • Rewrite RTF customized reports,interfaces, etc. (AR Report Designer tool is supported in Web Trns•port ) • Test non-RTF customizations for compatibility with web Trns•port and adjust as needed • Apply customizations to web Trns•port • Write customized documentation if needed

  17. The Race Is On • Training • Train core group of testers onweb Trns•port • Train universe of users after system testing and closer to the time they will use web Trns•port

  18. The Race Is On • Testing • Create a web Trns•port test planappropriate for your agency (including interfaces betweenTrns•port systems and non-Trns•port systems) • Perform web Trns•port testing according to test plan • Compare PES/LAS and web Trns•port Preconstruction report output results on identical projects/proposals • Adjust as needed and retest

  19. Home Stretch • Parallel Testing • Run PES/LAS and web Trns•portPreconstruction in parallel for several lettings • Run CRLMS and agency legacy processes in parallel • Compare results from both systems • Adjust as needed and retest

  20. Finish Line • Go Into Production • Train all users • Turn off PES/LAS and/or agency legacy systems and processes • Pat yourselves on the back! Get new picture

  21. If you’re behind the pack… …guess what you’ll see

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