Spring 2014 EOC Test Security April 3, 2014

1. Spring 2014 EOC Test Security April 3, 2014

2. TEST SECURITY Assessment Administration

3. Test Security • Must strictly adhere to all JPPSS Test Security Policy procedures. • All personnel involved in any aspect of standardized testing must trained. • Only personnel trained in test security and administration shall be allowed to have access to or administer any standardized test.

4. Test Security • Assurance • All parties involved in the testing procedure must sign the EOC Security and Confidentiality Agreement. • EOC Homepage • Test Coordinator Materials Tab • Security and Confidentiality Agreement • Fax School Test Coordinator’s to Harriet Hillson. • 349-8573 • Keep Test Administrators’ agreements on file at school. • The EOC Security and Confidentiality Agreement. must be kept on file for three (3) years.

5. Test Security • Materials: Storage • A predetermined, secure, locked area must be designated for storage of secure materials – the principal and School Test Coordinator (STC) should have the only keys for the duration of testing. • It is strongly recommended that no one work in the secure storage area without another person present.

6. Test Security • Secure Materials include • Test items or anything containing test items • Braille books • Communication Assistance scripts • Student responses • All paper materials containing student work or notes • Typing Help charts • Geometry Reference Sheet • Writer’s Checklists • Student log-in information • These materials must be shredded when testing is completed.

7. Test Security • Materials: Storage and Use • Test materials must NEVER be left in open areas or unattended. • Test Administrators (TA) should be given access to test materials ONLY on the day(s) the test is administered.

8. Test Security • Accommodations for Special Populations • LEP accommodations are permitted on this assessment. • Must be accommodations the student receives on a regular basis throughout the school year (IEP, IAP, ACE). • Accommodations are in place only in order to give the student with disabilities a level playing field with non-disabled peers.

9. Test Security • Classroom Preparation • The classroom must be prepared for testing. • Manila folders or other visual barriers may be placed between adjacent computers to prevent students from viewing the computer monitors of neighboring students. • If computer labs are configured in rows, care should be taken that students cannot see the work of students seated in front of them. • Seating charts must be completed by each TA. • Any content related bulletin boards, walls, or posters must be covered or removed. • Conduct a walk through to determine that classroom preparation has occurred.

10. Test Security • Test Administration • Testing signs must be on door. • If TA does not know students, then an ID must be presented by the students before testing begins. • TA must have a list of accommodations for the students. • Students must have room for materials and to write at desks. • TA must read directions as written.

11. Test Security • Reopening a closed test session without a valid reason in a violation of test security. • Valid reasons include • Student became ill • Student needed more time • Student was absent – makeup test • Lost Internet connection • Lost power • Computer crashed • Emergency during testing • Approved accommodations • Other (explanation must be provided)

12. Test Security • Testing should be scheduled to allow students enough time to complete a test session on the same day it is begun. • Review testing schedule and suggested times for each session.

13. Test Security • Cell Phones • If an individual student’s cell phone is seen, rings, or if there is any cell phone activity while the phone is on the student’s person during the actual testing sessions, then the test on which the student is working will be voided. In such instances, the teacher is to collect the student’s test and answer document immediately and have a hall monitor take the student to the office. • The student must remain out the classroom until testing is completed for that subject. An Irregularity Report and a Void Notification Form must be completed and sent to the Chip Farman as soon as possible.

14. Test Security • Cell Phones • If a student’s cell phone rings and it is with the phones that have been collected, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided • If a TA’s cell phone rings, is seen, or if there is any cell phone activity during testing, all students are to continue testing. An investigation by the Principal and School Test Coordinator will be conducted when testing is completed to determine if tests will be voided due to Administrative Error.

16. Test Security • Administrative Error • If tests are voided due to Administrative Error, a retest may be give prior to the next scheduled test administration. • $350charge to school for each retest due to administrative error.

17. Test Security • How to Avoid a Violation • Do not examine any test items. • Do not give students access to test questions prior to testing. • Do not copy, reproduce, discuss, or use at any time, all or part of any secure test booklet or answer document. • Do not coach examinees in any manner during the test.

18. Test Security • How to Avoid a Violation • Do not alter or interfere with examinees’ responses in any way. • Do not provide answers to students in any form - written, printed, verbal, or nonverbal. • Administer the tests in a manner that is consistent with instructions provided by LDE. • Follow all security regulations for distribution and return of secure materials.

19. Test Security • How to Avoid a Violation • Have a written accounting of secure materials before, during, and after testing. • Report ANY testing irregularities to the Principal and the District Test Coordinator. • TESTING IRREGULARITY REPORT to DTC (Appendix IX) • Testing irregularities to be on the look out for: • Plagiarism • Unauthorized materials use

20. Test Security • What Happens After a Violation • The District Test Coordinator (DTC) shall be notified in writing immediately by the School Test Coordinator (STC) and Principal. • The District Test Coordinator (DTC) starts an investigation process. • A report of the investigation and a written plan of action is provided to JPPSS and State Superintendent within 30 days.

21. Test Security • When something out of the ordinary happens complete an irregularity form. • WHEN IN DOUBT, FILL IT OUT.

22. State Monitoring During Testing • Monitor’s Role • Observing testing • Documenting observations • Notifying LDOE of issues requiring immediate attention • NOT Monitor’s Role • Assisting in testing including supervision of students or materials • Answering questions regarding testing • Providing immediate feedback to schools

23. District Monitoring During Testing • DISTRICT monitors will be in the schools during all phases of testing. • Monitor’s Role • Observing testing • Documenting observations • Notifying LDOE of issues requiring immediate attention • NOT Monitor’s Role • Assisting in testing including supervision of students or materials • Answering questions regarding testing • Providing immediate feedback to schools

24. Test Security • Training at School Site • Test administrators must have ample time to read the manual before testing occurs. • At least one week before testing begins.

25. Summary • Summary • Test Security is of the utmost importance. • Completely read the entire “JPPSS Test Security Policy” and Test Administrator Manual BEFORE testing begins.