Understanding the Master Contract

1. Understanding the Master Contract April 4, 2012

2. How Webinar Technology Works • Only Cathy and the presenters can be heard; all others are in listen-only mode. • Cathy will send each participant a two-digit code to enter into your conference call. This will give us a chance to activate your audio for questions. • The control panel on your screen gives you a place to click to “raise your hand.” That will signal Cathy that you have a question. • If we don’t get to you during the session, we will follow up with you afterward.

3. Goals for Today • Go over the elements of the master contract. • Review DHN-developed data concerning master contracts across the state. • Hear from two counties about how they decided important questions about their contracts. --poll questions--

4. Today’s Presenters • Jacalyn Slemmer, Executive Director, DHN • Rick Marriott, Superintendent, Ross County CBDD • Greg Williamson, Director of Residential Services, Ross CBDD and Executive Director, Frontier Development • Keith Werbeach, Executive Director, Maple Leaf Residential Services • Tami Setlock, Director of Community Support Services, Geauga CBDD

5. DHN County Plan: What have we learned about master contracts? Jacalyn Slemmer

6. County Plan Template • Purpose to assist county boards and housing corporations to engage in relevant conversation about current and future housing needs; to establish priority use of resources.

7. County Plans Submitted 2010-2011

8. Direct and Indirect Supports • Housing corporations receive two primary types of support from county boards: • Direct cash subsidies • Indirect/In-Kind subsidies These can be alone or in combination.

9. Size matters! Smaller Housing Corporations (those that own 15 or fewer properties) are more likely to receive indirect subsidy support. Medium (16-75 properties) and Large (more than 75 properties) Housing Corporations are more likely to receive vacancy payment support.

10. Indirect Subsidies by County Boards In-kind Support Professional Staff- 42% of H.C. receive this subsidy, with an average annual value of approx. $35K Administrative Staff- 35% of H.C. receive this subsidy, with an average annual value of approx. $26K Maintenance Staff- 42% of H.C. receive this subsidy, with an average annual value of approx. $82K Office Space-38% of H.C. receive this subsidy, with an annual value of $1,200- $10K

11. Direct Subsidies by County Boards Cash Maintenance Subsidy- 12% of H.C. receive this subsidy with a reported annual value ranging between $50 per site to $130K per year. Rental Subsidy- 54% of H.C. receive this subsidy, with an annual average per person of $3871 Development Revenue- the average H.C. receives approx. 11.6% of their development revenue for acquisitions from the County Board of DD Payment for Vacancies- 54% of H.C. receive this subsidy, with a wide variance on implementation. Examples include: after 30 days, after 45 days, until filled, by bedroom, $697/per month, $1250/per month.

12. Ross County Rick Marriott Greg Williamson

13. Frontier Development Corporation • 15 homes/29 residents • One home used as emergency respite • 5 volunteer board members • CB Residential Director responsible for management of housing corporation • Maintenance done by local vendors, coordinated by Residential Director

14. Process • County Plan • Negotiation • Involvement of NP and CBDD board members • Monitoring/Accountability • Ending the Contract

15. Elements • Contract Term • Housing Corporation Obligations • County Board Obligations • Compliance with Laws and Regulations (Community Capital Assistance Program)

16. Elements, cont. • Financial Provisions • Transfer of state CCA funds • Board payment of corporation’s administrative expenses • Rent subsidy • Vacancy Support/Occupancy Guarantee • Major damage

17. Elements, cont. • Insurance and Indemnity • Termination, Modification, Notice of Intent to Renew • Dispute Resolution • Miscellaneous Provisions

18. Geauga County Tami Setlock Keith Werbeach

19. Maple Leaf Residential Services • 17 homes/60 residents • Anticipate developing 4 houses in next two years (downsizing ICF by 15 residents) • 8 volunteer board members plus one exofficio appointed by county board • Privatized in last five years (within term of current contract)

20. Process • County Plan • Negotiation • Involvement of NP and CBDD board members • Prosecuting Attorney’s Review • Monitoring/Accountability • Ending the Contract

21. Elements Contract Term Corporation Obligations Board Obligations Compliance with Laws and Regulations (Community Capital Assistance Program)

22. Elements, cont. Financial Provisions Transfer of state CCA funds Board payment of corporation’s administrative expenses Rent subsidy Vacancy Support/Occupancy Guarantee Major damage

23. Elements, cont. • Insurance and Indemnity • Termination, Modification, Notice of Intent to Renew • Dispute Resolution • Miscellaneous Provisions

24. Other contracts available • www.disabilityhousingnetwork.org • Cuyahoga/NCCH • Preble/Foundation for the Challenged • Ottawa/Ottawa Residential Services • Will add these two as well. • Would love to have a complete collection for analysis purposes

25. DHN Technical Assistance • Funded by Ohio Developmental Disabilities Council • Provides DHN consultant who can: • Assist with self-assessment • Attend/facilitate board meetings • Attend/facilitate stakeholder meetings • Facilitate strategic planning retreats • Provide consultation on board development, policy development and housing operations

26. Upcoming Events • Spring Conference - April 17 and 18, in conjunction with OPRA • May 2 Webinar – Operating Budgets • Spring Regional Meetings: • East: May 8 • South: May 9 • West: May 15 • Northwest: May 16

27. Staff Contacts Jacalyn Slemmer, Executive Director 614-595-4110 jacalynslemmer@disabilityhousingnetwork.org * Cathy Allen, Technical Assistance Consultant 419-732-1770 cathyallen@disabilityhousingnetwork.org www.disabilityhousingnetwork.org

28. Questions and Answers