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Workshop # 2: Establishing the Strategic Planning Action plans

Workshop # 2: Establishing the Strategic Planning Action plans Dr. Dan Shunk, ASU Professor of Industrial Engineering VULII – Year 1 Conference. The Strategic Hand-off. Linking Strategic Planning with Action Planning:. What How. Goal - Measurable Objective

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Workshop # 2: Establishing the Strategic Planning Action plans

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  1. Workshop #2: Establishing the StrategicPlanning Action plans Dr. Dan Shunk, ASU Professor of Industrial Engineering VULII – Year 1 Conference

  2. The Strategic Hand-off • Linking Strategic Planning with Action Planning: What How Goal - Measurable Objective with Criterion and Outcomes Program Action Required Long Term Near Term Strategy The Rectors Lead The Deans Lead

  3. Workshop Desired Outcomes • You have selected your Goals and Metrics • You have identified some Strategies • Now time to activate the teams • Which Goals and Strategies must we prioritize? • What are the Programs / Projects to achieve success? • How do we identify the resources, sources of resources, timelines and action plans?

  4. VULII Timetable • We have used 2012 - 2013 to educate and plan • We use 2013 – 2014 to put plans into action • We measure results staring in 2014.

  5. Workshop Timetable • Introduction to workshop: 3:30 – 3:50 • Exercise #1 : 3:50 – 4:00 • Prep for Exercise #2 : 4:00 – 4:10 • Exercise #2 : 4:10 – 4:25 • Prep for Exercise #3 : 4:25 – 4:35 • Closing Exercise #3 : 4:35 – 4:55 • Summary of Event: 4:55 – 5:00

  6. We Have Now a Frameworkfor Prioritization Goal Strategies For example: #1 – Achieve leadership development 1-2 Pursue large international funding to support Actions / Tasks Programs 1 - 2 – 1 Write proposal for Bi-national Science and Engineering

  7. Developing the Metrics • Linking Strategic Planning with QA: What How Goal - Measurable Objective with Criterion and Outcomes Program/ Actions Projects Required Long Term Near Term Strategy

  8. Initial Set of Six (6) Goals • Conclusions from the May 2012 Workshop at ASU • Priorities coming from Vietnam workshop in December 2012: • Goals 1, 2 and 3 are TOP Priorities for all

  9. Goal 1: Leadership Development • Goal: • Training leaders in modern and innovative institutional models that facilitate policy changes to meet requirements of national economic development and international integration by 2018. • Metrics: • Number of Rectors / Vice Rectors / Deans trained = 100% (80 – 100 total trained) • At least 25 “large” international projects funded related to leadership advancement • Many “large” domestic projects funded

  10. Goal 2: Faculty Development • Goal: • For universities, training faculty in active teaching methodology, curriculum development, and English skills reaching regional standardization (e.g. AUN, …) or ABET/CDIO compliance creating a research capacity. • For vocational colleges, the same faculty development but with the focus on creating occupational skills • Metrics: • Up to 3000 faculty in universities and vocational colleges will be trained by HEEAP 2.0 • 80% of lecturers use active teaching methods • Average IELTS score of 5.0 (or equivalent TOEFL scores) for all 1400 faculty at the universities • 80% of Engineering Curriculum achieves ABET / CDIO compliance.

  11. Goal 3: Curriculum, Labs and Infrastructure • Goal: • Establishing curriculum re-design and upgrading the infrastructure in cooperation with industry in order to improve the training quality that meets the demands of the high quality labor force. • Metrics: • 100% of curriculum is re-designed for HEEAP schools • 20% of HEEAP school budget comes from industry • 100% of courses equipped with modern equipment.

  12. Goal 4: Distance Education • Goal: • Facilitate the access of large numbers of students and solve the large class issue by offering Distance Education supporting life long learning while achieving scale economies. • Metrics: • At least one distributed education media-based networked classroom in each university by 2014. • Offer distributed, on-line asynchronous course offerings at the universities and vocational colleges within HEEAP 2.0 by 2018. • Scalable on-line course design to support 10% of courses. • E-learning system access across 80% of Vietnam • 100% of lecturers and students at universities trained to use system

  13. Goal 5: Diversity and InstructionalExpert Development • Goal: • Increase the role and participation of women in technical and engineering fields. • Metrics: • Achieve 10% female student population • Achieve 5% female faculty population by 2018. • Prepare females for university and vocational college leadership positions.

  14. Goal 6: English • Goal: • To be regionally and globally competitive by improving the English proficiency of students and faculties in Engineering and Applied Technologies. • Metrics: • For universities and vocational schools in HEEAP 2.0, by 2018 we will have the following English certificates: • ____% of students at universities we will have a TOEFL score of 500 • ____% of students at vocational colleges we have a TOEIC score of 350-400 • ____% of all Engineering and Applied Technology training programs will be conducted in English • ______ number of English-speaking exchange students and faculty

  15. The Prioritization • At our Universities: • HCMUT : 1,2,3,6 • HCMUTE : 1,2 3,6 • CTU : 1,2,3 • DUT : 1,3,6 • HUST : 1,2,3 • At our Vocational Colleges: • HVCT : 1,3,6 • CTTC : 1,2,3 • IUH : 2,3,6 Key: Leadership Faculty Curriculum, Labs and Infrastructure Distance Education Diversity English

  16. No One is Focused on Diversity • Let’s use this as a Plan to Action template • Introducing Shunkson University!!! • Progressive university in Ho Chi Minh City • Focus on Process Improvement with curricula in: • Electrical Engineering • Mechanical Engineering • Computer Science

  17. “Shunkson U” Diversity Status • The VULII Strategic Goal and Metrics Desired: • Goal: • Increase the role and participation of women in technical and engineering fields. • Metrics: • Achieve 10% female student population • Achieve 5% female faculty population by 2018. • Prepare females for university and vocational college leadership positions. • Current Status at Shunkson University • Very technical audience • Current Metrics: • 4% of student population is female • 2% of faculty population is female

  18. Shunkson U Diversity Strategy • Goal (5): Increase the number of females at SU from the current 4% to a target of 12% in three years • Strategies: • 5.1 : Generate external excitement of females in Vietnam High Schools in the HCMC area • 5.2 : Create unique curricular offerings to attract females • 5.3 : Develop matriculation support for females enrolled at SU

  19. Exercise #1 • For the three or four Goals you have selected as your strategic planning focus: • Choose one Goal for this workshop • List the current metrics and the target metrics to be achieved when • List the two or three or four or ….. Strategies considered and which are being pursued. • No Need to show this to anyone

  20. Using the Plan-to-Action Worksheet • I have created a worksheet for the three exercises: • Exercise #1 – Please fill in Goal, Metrics and Column 1 Strategies You Are Pursuing • Exercise #2 – Please fill in columns 2, 3, and 4 • Exercise #3 – Please fill in columns 5, 6, 7, and 8 • My Hope is that by October you can have this type of template completed for all of your: • Goals / Strategies / Programs / Actions / Plans

  21. The Plan-to-Action Worksheet • Columns: • Goal and Metrics in the header • 1 – Strategy • 2 – Program • 3 – Action • 4 – Who Will Lead the Action • 5 – Fundamental Questions to be Answered • 6– Resources Required • 7 – Sources of Resources • 8 – Timeline

  22. Back to Shunk U – Programs and Actions • Strategies: • 5.1 : Generate external excitement of females in Vietnam High Schools in the HCMC area • Programs: • 5.1.1 : Formally address the cultural aspects of females in technical programs • 5.1.2 : Develop High School Introductory programs and competitive events that subtly engage females in technical activities

  23. Back to Shunk U – Programs and Actions - 2 • Strategies: • 5.2 : Create unique curricular offerings to attract females • Programs: • 5.2.1 : Determine what females are seeking in a technical program and engineering interest • 5.2.2 : Assess potential new curriculum programs that attract females while maintaining the engineering integrity of SU.

  24. Back to Shunk U – Programs and Actions - 3 • Strategies: • 5.3 : Develop matriculation support for females enrolled at SU • Programs: • 5.3.1 : Create internal SU support groups for females enrolled in the program • 5.3.2 : Develop external female executive speaker series programs

  25. Exercise #2 • Please pick one strategy and develop a detailed list of Program / Projects and Actions • Determine who would lead each effort. • Fill in columns 2, 3 and 4

  26. Developing Actions for One ProgramWhere To Begin? • Program: • 5.2.2 : Assess potential new curriculum programs that attract females while maintaining the engineering integrity of SU. • Actions: • Develop survey of “what women want!” • Learn they want: • Less theory and more “human-centric” studies • Less product and more process • Learn Vietnam only has 3 Industrial Engineering programs • Learn that industry coming to Vietnam will be as much process-focused as product-focused.

  27. Developing Actions for One ProgramConclusion and Key Questions • Action Conclusion: • Women want “human-centric”, process focus • We need to consider adding Industrial Engineering • What will it take? • Determine to develop or import a curriculum • Identify the magnitude of the potential student population • Determine if ASU’s IE program can supplement • Determine what labs would be required

  28. Developing Actions for One ProgramNeeds • IE at SU • We need a faculty / industry / government study team that can create a draft plan • We need a series of strategic discussions with HEEAP to determine whether the Pearson platform can support a “new” IE program • We need to determine how many faculty and staff would be required and sources for each

  29. Developing Actions for One ProgramSources of Resources • We determine we ultimately need: • Ultimately: • Five - ten faculty, 1-2 staff, 3 - 5 labs • Starting: • But start small using On-line offerings • One ½ time Coordinator and 2 faculty with 1 staff • Funding sources: • From tuition could support some • From industry grants • From a government program • From professional development short courses offered by Adjuncts / Visiting Scholars

  30. Developing Actions for One ProgramPlans and Timeline • For academic year 2013-2014 • Form cross-functional program design team - Fall • Gain industry leadership / ownership • Lean on relationship with ASU for their help • Identify sources of potential funding - Fall • Form faculty / staff teams to write proposals • Develop recruitment attainment plan with minimal initial budget: • Identify potential adjunct faculty already in HCMC • Identify whether Fulbright and other visiting faculty can be accessed. • Use Pearson to access on-line IE courses from ASU • Be operational by Fall 2014 with 40% of class female

  31. Exercise #3 • For the same Strategy and Program / Project • Develop: • The fundamental questions you must answer and the plan on how you will answer these, • The resources you need and • The sources of these resource and, finally, • A timeline you can achieve. • Columns 5, 6, 7 and 8

  32. Summary of Event • Do you now understand how to go from: Goal Strategies For example: #1 – Achieve leadership development 1-2 Pursue large international funding to support Actions / Tasks Programs 1 - 2 – 1 Write proposal for Bi-national Science and Engineering

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