Louisiana Safe Routes to School Program

1. Louisiana Safe Routes to School Program The Application

2. Applying For SRTS Funding • WHEN TO APPLY • January 3, 2011 – Application period begins • March 4, 2011 – Application deadline • PREPARING TO APPLY • THE APPLICATION

3. Preparing To Apply • Don’t Wait – Start Now • Form A Team • Collect Information • Identify Problems • Identify Solutions

4. Project Funding • Reimbursable Program – Not A Grant • Sponsor pays and is reimbursed • Federal Share Is 100% • No match is required • Use of other sources encouraged • Some Activities Will Not Be Funded • Right of Way • Utility Relocations

5. Project Funding (Cont.) • Infrastructure Projects • Maximum of $250,000 • Non-Infrastructure Activities • Maximum of $50,000 for local projects • Maximum of $150,000 for regional projects • Maximum of $200,000 for statewide projects

6. Inappropriate Use Of Funds • Projects that do not specifically serve the stated purpose of the SRTS program • Funds for reoccurring costs • Projects solely to accommodate drivers or bus transportation • Projects not within 2 miles of elementary or middle school

7. Funding Questions • Do I have the staff to administer funding? • Do I have funding to pay project costs until reimbursed? • Do I have funding to support costs that will not be reimbursed? • Do I have resources to support the continuation of the program or project?

8. The Application • Applicant/Sponsor Information • Proposed Project/Activity Information • School Information • Detailed Information • Sponsor Certification

9. Applicant/Sponsor Information • APPLICANT – Can be any organization • SPONSOR – Must be able to finance and manage project • SCHOOL(S) – Focus of project • LOCAL SUPPORT – Infrastructure owner

10. Proposed Project Information • Name and description of project • Estimated cost • Location – House and Senate Districts • Questions concerning R/W, MPO support, etc. • SRTS categories for infrastructure and non-infrastructure

11. School Information • School District Information Including Superintendent • General Information Concerning School(s) Affected By Project

12. Detailed Project Information • Identify The Problem(s) • Proposed Improvement/Activity • Project Support • Measures For Success • Estimated Project Cost

13. Identify The Problem25 Points • Identify Obstacles To Walking/Bicycling To School (8) • Identify Safety Risks To Children Who Walk Or Bike To School (8) • Describe Current Environment (5) • Supply Engineering Or Other Studies Or Reports (4)

14. Proposed Improvement/Activity 30 Points • Describe The Proposed Improvement And/Or Activities (20 Points) • Explain How Each Of The 4 E’s Was Considered (10 Points)

15. Maps Plans And Photographs 10 Points • Attach Project Location Maps (8) • Include Photographs Of Existing Facilities (2)

16. Project Support10 Points • Supporting Organizations (4) • Include local agency support • Maintenance responsibility and funding (4) • Reoccurring cost estimate (2)

17. Surveillance and Evaluation10 Points • Identify Outcomes That Will Be Measured • Describe How They Will Be Made And Evaluated

18. Estimated Project Cost15 Points • DETAILED COST ESTIMATE (15) • List items with description est. quantities, unit prices and total amount • Include items for mobilization, signs and barricades, construction layout, etc. • Use guidelines for estimates of engineering • Indicate those items being paid for with local funds

19. InfrastructureCost Estimate

20. Infrastructure - Other Costs

22. Non-Infrastructure Costs • Non-infrastructure cost can cover a wide variety of items such as purchasing materials, equipment, training, etc. • These costs should be itemized listing the items, quantities, price, and amounts.

23. Bonus Section 10 Points • Attach an Action Plan • List all identified required improvements • Provide a cost estimate of each • Assign a priority • Identify possible funding sources • Propose a time frame for accomplishing

24. Certification • The application must be certified by someone who has legal authority to enter into a contract on behalf of the Sponsor to implement the project.

25. Project Selection • Initial Review • Check Required Information • Staff Evaluation • Score Applications • Rank Application • Oversight Committee Review • Sponsor Notified

26. The Project Process • Assure project is in STIP/TIP • Initiate environmental process • Process SPONSOR/STATE agreement • Obtain federal authorization to incur charges

27. Engineering And Construction Contracts • Federal Requirements • Chapter 1 Title 23 • State Requirements • State Constitution • Preconstruction Services • DOTD Selects And Sponsor Contracts • Construction • DOTD Bids And Sponsor Contracts

28. Sponsor/State Agreement • Project Description And Scope • Responsibility For Providing Services • Responsibility For Providing Funds

29. Engineering Considerations • AASHTO Design Guides • ADA Requirements • DOTD Requirements • Utility Relocations • Right Of Way

30. REFERENCES • NATIONAL CENTER FOR SRTS www.saferoutesinfo.org • SRTS PROGRAM –FHWA – safety.FHWA.dot.gov/saferoutes/index.htm • NATIONAL HIGHWAY TRAFFIC SAFETY ADMIN. www.nhtsa.dot.gov/people/injury/pedbimot/bike/safe-routes-2002/toc.html

31. SRTS DOTD Staff • SHALANDA COLE, MBA - SRTS Coordinator • Shalanda.Cole@la.gov • (504) 484-0204 • DENNIS BABIN, P.E. - SRTS Engineer • Dennis.Babin@la.gov • (225) 242-4585 • BRIAN PARSONS - BICYCLE/PED. Coordinator and SRTS Program Manager • Brian.Parsons@la.gov • (225) 379-1954