1 / 13

DA-Site Inventory Training

DA-Site Inventory Training. March 15, 2001 NOACSC, MVECA, SCOCA & SPARCC. Inventory Setup Issues. Creation of Inventory Directories (p.3) $ DIR LIS_MGR:SUBS_*.ENV_*;0/SINCE=01-JAN-2000/SIZE/PAGE Cleanup of Inventory Directories (p.3) Batch Updating of Temporary Locations (p.6)

britanney-alston
Download Presentation

DA-Site Inventory Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. DA-Site Inventory Training March 15, 2001 NOACSC, MVECA, SCOCA & SPARCC

  2. Inventory Setup Issues • Creation of Inventory Directories (p.3) $ DIR LIS_MGR:SUBS_*.ENV_*;0/SINCE=01-JAN-2000/SIZE/PAGE • Cleanup of Inventory Directories (p.3) • Batch Updating of Temporary Locations (p.6) • Location Table .CUT files (p.6)

  3. Media Center Preparation for Inventory • Preparatory Inventory Reports (p.7) • Items with no collection code • Items with no shelf number on the item record • Compulsory Return Dates (p.7) • Global compulsory return dates • Specific compulsory return dates (Part of MultiLIS 11.2) • Use the Inventory Status Report! (p.8)

  4. Interactive Inventory (using workstation) • Equipment (p.10) • Using INVSCAN (p.10) • Use meaningful names (p.11) • If file already exists, option to append or create a new file (p.12) • If a barcode does not scan, all 14 digits must be entered via keyboard (or scanner) (p.12) • Press <Enter> to exit the scanning process (p.13)

  5. Generating Inventory Reports • Selecting/deselecting barcode files (p.15) • Shelf number option (p.16) (changed) • Sort options (p.16) • When to use each option • Extract options (p.17) • When to use each option • Last chance to Quit! • Email message sent to user when report is complete (p. 17/18) (new)

  6. Overview of the Inventory Reports • MIS (p.19) & SHV (p.20) should always be reviewed • REP is a comprehensive report that includes the following: (new) FDM FDU IOS MSS MOK SHS UNK ERR • Review/print either the REP report or the individual reports.

  7. Time for some Q&A!!!Please indicate what DA-Site you are currently at when asking your question

  8. Inventory Maintenance Program • View Missing Items/Change to Found (p.23) • Changing status of items from missing to found must be confirmed. • Once an item has been changed to 'found' it is not possible to reverse it. (p.24) • View Unknown Items (p.25) • Report of Missing and Unknown Items (p.25) • Always run before inventory is finalized

  9. Finalizing Inventory (p.26) • Before finalizing inventory, the Report of Missing Items and Unknown Items should be created and reviewed • This option should only be used when a library branch has completed its entire inventory for the year • Any items that are still “Missing in Inventory” at this time will be updated to the status “Missing in Inventory” in the MultiLIS database • Review the Exception-Items.Txt report for rejections (p.26)

  10. DASite Staff Instructions for INVMAINT • “Behind the scenes” of the Missing Items & Unknown Items reports and the Finalize Inventory (p.28) • Corrective Measures for Early Processing (p.29) • Explains what should be done if the Finalize option was chosen before it should have been

  11. Other Information in the Documentation • Changes To The Inventory Procedures In This Release (p.2) • Post Inventory/Year-End Reports (p.30) • Non-Interactive Inventory (Via The Percon Unit) (p.31 to p.45) • Is programming necessary? • Version of Person Firmware (3.x or 4.x)? • Report examples (p.46 to p.62)

  12. Time for some Q&A!!!Please indicate what DA-Site you are currently at when asking your question

  13. Thanks for coming!Please complete the paper evaluationANDthe online evaluation http://www.infohio.org/training/dasite/

More Related