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Introduction to Power School

Introduction to Power School. Nurses Friday June 5, 2009. Goals. To obtain a basic understanding of Power School: Searching Log Entries Alerts Student Screens Support Next Step Gather a list of your needs What do you need to know how to do? Have specialized training.

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Introduction to Power School

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  1. Introduction to Power School Nurses Friday June 5, 2009

  2. Goals • To obtain a basic understanding of Power School: • Searching • Log Entries • Alerts • Student Screens • Support • Next Step • Gather a list of your needs What do you need to know how to do? • Have specialized training

  3. Objectives • At the end of this session, you will be able to: • Log on to Power school • Search for a student and groups of students • Use Stored Searches and Stored Selections • View Log Entries • View Alerts • Have a general understanding of other student screens and Alerts • Know at least 2 places to go to for Help

  4. The Power School Website http://powerschool.avongrove.org/admin/pw.html It is web based – It can be accessed it from any computer with internet connection

  5. Create a Desktop shortcut • Open powerschool website • Rightclick on the site • Select Create Shortcut • select Yes

  6. Login Procedure - If this is your first time • username;username • Example = tparkinson;tparkinson • Username = current computer login name User Name;Password

  7. Welcome to PowerSchool Overview

  8. Logout Navigation Bar Report Queue Online Help Main Menu Side Bar Student Searches

  9. Changing PasswordNote: only if you have not done so Use current network/computer password • Click on Personalize • Click on Change password

  10. Changing Password • Enter old and new password • Click Submit

  11. Returning to Start page • Use “Bread Crumbs”

  12. Overview of Student Searches

  13. How to search/browse students • Using the Browse Option – Click on one of the links to execute specific, single-criteria searches. • You can search by • First letter of Last Name • Grade level • Gender • Current Enrollment • Current Selection

  14. Search for… • …all student in the __ grade • …all the male students • … all the student whose last name begins with the letter ____ • Re-select the current selection • …all enrolled

  15. Selecting Students by Hand • Use this if you want to select more than one student on the list

  16. Selecting Students by Hand 1. Click 2. Hold 3. Click 1 Click 2. Hold while clicking on the others Click Click

  17. Field/Value Searching • Suppose you would like to find all of the students in your school whose first name is Timothy.

  18. Field/Value Searching • Every search command line is broken into three parts: • field name - such as first_name or grade_level or DOB • comparator - such as = • search argument - in the example, Timothy is the search argument – what I want to find • The general format is: [field name] [comparator] [search argument]

  19. Field/Value Searching • Suppose you would like to find all of the students in your school whose first name is Tim. • Type the following into the search box: first_name=timothy [field name] [comparator] [search argument]

  20. Field/Value Searching • Using the Search option (field/value) • PowerSchool stores student information in fields. For example: • "first_name" field stores the students' first names. • The "DOB" filed stores the students' date-of-birth.

  21. Searching Using “=“ Search for all students with the last name of Smith Last_Name=Smith

  22. Searching Using “=“ Search for a student with the Student id number of HS - 14516 MS – 14179 AGI – 14874 PLE - 19683 Student_Number=____

  23. Searching Using “in“ Create a single list of students who are in: • HS – 9th , 10th , and 11th grade • MS – 7th,8th Grade • AGI – 3rd, 4th 6th Grade • PlE – K, 2nd Grade HS - grade_levelin9,10,11 MS - grade_levelin7,8 AGI - grade_levelin3,4,6 PLE - grade_levelin0,2

  24. Search Using “Contains” …all of the students in your school who live on State Road mailing_streetcontains State Or Streetcontains state

  25. Search Using “Contains” Mother’s last name includes Smith mother contains smith

  26. Wild Card Searching “@” Search for a student whose first name starts with Jen first_name=jen@ Note: For SASI users the “@” replaces the SASI”*”

  27. Wild Card Searching “@” Search for a student whose first or second last name is Ayllon last_name = @ayllon@

  28. Searching Using OR (in waves) Search for all the students whose last names begins with “h” or “j” or “k” 1st wave – Last_name=h@ search 2nd wave - +Last_name=j@ search 3rd wave - +Last_name=k@ search

  29. Searching Using AND “;” HS – search for all the boys in the 11th grade MS - Search for all the girls in the 8th grade AGI - Search for all the girls in the 6th grade PLE - Search for all the boys in the 2nd grade grade_level=11;gender= m grade_level=8;gender= f grade_level=6;gender= f grade_level=2;gender= m

  30. How to Search by Birthday • To find a student or students that have a birthday on a specified date, use the *birthday search code. This code is always preceded with an asterisk. • Birthdays (today)*birthday=todayFinds all students whose birthday is today, matching only month and day. • Birthdays (date)*birthday=5/1Find all students whose birthday is May 1 • Birthdays (range)*birthday>=5/1/99;*birthday<=5/31/99Find all birthdays in May of 1999

  31. ¨ Displaying Inactive students – “/” • Include non-active students. • Use this “/” prefix to search across ALL students (ie, active and inactive). • Example /Last_Name=Smith

  32. Stored Searches

  33. How to Store Frequently Used Search Commands • You can store frequently-used searches instead of entering the same search command every time that you need to work with a particular group of students. After a search is stored, all other users on the same PowerSchool server can use all the stored searches listed on the stored search page.

  34. Stored Searches • From the Start Page, click on Stored Searches • Click New.

  35. Stored Searches • Enter a Name for the stored search • Enter the search command - just as you would in the Search Student's field on the PowerSchool start page. • Click submit. #1 #2 #3

  36. Stored Selections

  37. Stored Selections • Create your selection • Return to the Start page • Check to see if you have your selections • Click on the sorted selection link 248 students selected

  38. Stored Selections • Enter a title and date for your selection

  39. Log Entries

  40. Log Entries • On the student’s screen • Select Log Entries under the Administration section of the side bar

  41. Log Entries • To create a new log entry • Click on New • To view a current Log Click the date

  42. Medical Alerts

  43. Medical Alerts

  44. Where to Enter/Edit a Mrdical Alert Medical Alertsare entered/edited on the Emergency/Medical page

  45. Editing a Medical Alert • Click on the Emergency/ Medical page • Enter the alert • If appropriate enter an Expiration Date • Click Submit

  46. Enter/Edit a Medical Alert Activity • Pick a student and enter an Alert • View the alert • Go back and edit it • Delete it

  47. Other Screens on the Start Page Main Menu Side Bar

  48. Functions • From the Start Page • Attendance • Enrollment Summary • Teacher Schedules

  49. Working with Individual Students Select a single student

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