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Documentation

Documentation. State of Louisiana Division of Administration Office of Risk Management Facility Planning and Control. David M. Shapiro David M. Shapiro Disaster Planning and Recovery Consultants 4030 Wake Forest Road, Raleigh NC 27609 Tel: (919) 719-2738. October 17, 2005.

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Documentation

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  1. Documentation State of Louisiana Division of Administration Office of Risk Management Facility Planning and Control David M. Shapiro David M. Shapiro Disaster Planning and Recovery Consultants 4030 Wake Forest Road, Raleigh NC 27609 Tel: (919) 719-2738 October 17, 2005

  2. Documentation = Dollars David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  3. Gathering Documentation • I) Damage Assessment • I) Repair / Replacement Evaluation • III) Planning/Design • IV) Procurement • V) Construction • VI) Summary of Documentation/Closeout David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  4. ALL DOCUMENTATION SHOULD BE IN WRITING David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  5. Damage Assessment Phase Pre-Storm Facility Condition • Provide • I) Pictures • II) Plans • III) Maintenance Records David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  6. Damage Assessment PhasePost-Storm Condition • I) Pictures • II) Written evaluations/engineering analysis/narratives (including third party) David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  7. Damage Assessment Phase Cause of Damage • I) Flood • II) Wind • Mold Remediation Estimate David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  8. Repair / ReplacementEvaluation • Copies of relevant building codes/standards • Basis For Estimated Costs • I) Contractor Estimates II) RS Means III) Other David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  9. Repair / Replacement Evaluation • I) Application of FEMA formula • II) Application of Insurance formula David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  10. Planning / Design Phase • Procedure for choosing design firm (ie pre-storm relationship) • Copies of applicable building codes/standards • Time records for employees who are working on the design phase David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  11. Procurement • Copy of procurement procedures / law • Copy of Request for Proposals • Bid Tabs • Award Letter • Contract David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  12. ConstructionReplacement / Repair • Project Management Reports • Verification/Certification of Invoices David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  13. ConstructionReplacement / Repair • Force Account Labor • I) Copies of timesheets (with detail of eligible work) • ll) Hourly rates • III) Payroll Registers • IV) Fringe Benefit Rates David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  14. ConstructionReplacement / Repair • Force account equipment • I) Equipment type • II) Equipment hours by day • III) Equipment rates • List of materials used with supporting cost documentation David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  15. Summary of Documentation • Invoices & other documentation to support all costs associated with the project David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

  16. That's How To Maximize... Disaster Recovery Funding! David M. Shapiro Disaster Planning & Recovery Consultants (919) 719-2738

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