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OLA

Presentation for the Oklahoma Library Association, describing how to embed voice into PPT presentations.

brownez
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OLA

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  1. Building PowerPoint Tutorials Easy tips and tricks you can use to create interesting and informative tutorials with software you already have. Presented by: Emily Brown brownez@nsuok.edu

  2. Objectives • We have a few basic objectives in this presentation: • Gain a brief understanding of PowerPoint 2007 with an overview • Learn how to embed voice narration into your PowerPoint tutorial • Learn how to add animation to elements of your PowerPoint Tutorial • Become aware of the small tricks and tips in PowerPoint Let’s Begin!

  3. Tabs In PowerPoint 2007 • Menus have been replaced with Tabs in the new PowerPoint. This gives you the ability to visualize your options in a whole new way. • In the next few slides you will become familiar with the new Tab menus in PowerPoint. As with any software, it’ll take a little while to get used to. However, keep in mind the new design is meant to aid in your tutorial creation.

  4. Home This is the Home Tab. It replaces the “File” menu in Power Point 2003. Notice the common commands in the Clipboard Box: Paste, Cut, and Copy. The Slide Box allows you to choose a layout, add a new slide, reset or delete a slide. Common commands for the appearance of your text appear in the Font Box. Paragraph options can be found in the Paragraph Box. The Drawing Box allows you to easily manipulate the graphic content of your tutorial or slide presentation. The Editing Box allows you to Find, Replace, and Select different elements of your page.

  5. Insert This is the Insert Tab. It is similar to the Insert Menu in PowerPoint 2003. The Table Box allows you to create or insert a table. The Illustrations Box is the way to add pictures, shapes, charts, and various other visual treats. The Links Box allows you to add links to other places in the slide or to the World Wide Web. The Text Box allows you to add text, headers and footers, date and time stamps and other important elements to your PowerPoint. The Media Clips Box allows you to add different kinds of media to your presentation- short movies or sound clips are possible with this Box.

  6. Design This is the Design Tab. This is different than PowerPoint 2003. The Page Setup Box gives you the option of rearranging the page set up and the slide orientation to your liking. The Themes Box provides you the opportunity to choose your slide design. In this Box you can decide how you want the look and feel of your presentation to appear. Also, in this Box you can manipulate the colors, fonts, and effects that will appear as a theme throughout your slide. The Background Box provides you with the options to hide background graphics and to change the background styles.

  7. Animations This is the Animation Tab. It reflects many of the options found in PowerPoint 2003. The Preview Box allows you to quickly preview the animation you have added to your slide. The Animations Box gives you the opportunity to animate in two different ways: you can insert pre-programmed animations, or you can create custom animation to fit the elements of your slide. The Transition to This Slide Box lets you choose the way you would like each new slide to enter into the presentation. You can also add sound, manipulate the speed and control how the slide advances (user click or automated transition).

  8. Slide Show This is the Slide Show Tab. It is similar to the Slide Show Menu in PowerPoint 2003. The Start Slide Show Box allows you to preview your tutorial or presentation from the beginning slide or the current slide. There is also an option for you to create a Custom Slide Show. The Set Up Box lets you manipulate how the slide show is viewed. Also, in this Box you are able to hide slides, record slide narration and manipulate rehearsed times for slide transition. The Monitors Box allows you to plan for your tutorial or presentation to be viewed on different computer monitors.

  9. Review This is the Review Tab, it holds similar options to those found in PowerPoint 2003. In the Proofing Box you can elect to spell check, conduct research, use the thesaurus, translate your tutorial into another language, and then make sure words in your translated slides are spelled correctly. Also, if you are having your students create tutorials, the Comment Box allows you to add comments or mark-up the tutorial to draw attention to a specific element.

  10. View This is the View Tab. It contains the same information that the View Menu did in PowerPoint 2003. The Presentations Views Box allows you to choose the way in which you would like to view your presentation. Each option provided can be used for your own tutorial building or the creation of a print-out for students. This also lets you create a Master for your tutorial if you plan to use the same format in the future. The Show/Hide Box allows you manipulate rulers and gridlines. The Zoom Box allows you to change the zoom level of your tutorial. The Color/Grayscale Box allows you to manipulate the color of your presentation. The Window Box allows you to look at your presentation in different ways. The Macros Box allows you to change the macros within PowerPoint.

  11. Format This is the Format Tab. In PowerPoint 2007, the tab will change depending on what it is that you’re trying to format. The above menu will appear if you’re trying to Format a picture or other visual element of your tutorial or presentation. The menu below will appear if you’re trying to Format text.

  12. Adding Natural Voice to Your Tutorial • Recording voice in PowerPoint takes some practice- but don’t be scared! You can do it. • In PowerPoint 2003 recording voice is time consuming but relatively simple. Don’t worry about having to go back and rerecord your entire presentation in the case of mistakes! Each slide is tied to a particular voice file. • In PowerPoint 2007 recording voice is a similar endeavor to recording in 2003. Choose the “Slide Show” tab, and click on Record Narration. • You can imbed the sound into each slide

  13. Natural Voice Makes a Difference • There are several reasons to add natural voice to your tutorial. • Personal touch • Getting to those auditory learners • Help students with pronunciation • Natural voice is easy to understand when compared to computerized voice ……..and it’s easy! We’ll show you how.

  14. Set Up Your Mic The first thing you’ll want to do is click on the “Slide Show” Tab. Once you’ve done that, choose “Record Narration” in the Set Up Box. TIP: An important thing to do any time you record is to check your microphone levels! Simply choose Set Microphone Level, and read the text provided. Once you’ve done that, simply click “Ok” twice. The next thing you’ll see is this prompt: Choose where you would like to begin your recording, and go from there.

  15. So… You’ve Made a Mistake… • No big deal. Simply hit “Escape.” • Choose whether or not you would like to save your timing, and rerecord from the slide on which you’ve made the error. • Remember, voice is automatically recorded, so you don’t have to start from the beginning. Each time you hit “Escape” the narration is saved up to and until that point. • TIP: You may want to pause three seconds to record your voice once you’ve opened a slide, and three seconds after you’ve finished before you click to move to the next slide. This will help in smooth slide transition.

  16. You’ve Hit “Escape.” This is what you will see. This screen allows you to choose from which slide you would like to continue recording translation. The orange square will indicate which slide you have stopped on, and probably the place at which you would like to begin again. Double click on the slide of your choosing, and it will bring you back to the creation screen. Delete what you need, and begin again by clicking on Record Narration and choosing to start from the current slide.

  17. Introduction to Animation • Animation can help your PowerPoint presentation or tutorial POP! • While it’s easy to get carried away and include too much animation, it is a matter of what you want to emphasize and how you want to control your user reading your tutorial. • In PowerPoint there are a lot of options- everything from shapes to word art, to custom items are available to you. • Don’t be afraid to have fun. Keep in mind, the people you’re teaching are going through a tutorial here, we want to catch their eye without being overly cheesy… if you can help it.

  18. Animation: it’s easy! • Creating movement in PowerPoint is simple. • Simply choose an element on your slide you wish to animate: Animate me!!

  19. Animation, Continued • The Animation Tab in PowerPoint 2007 will tend to your animation needs. • There are several types of animation you can add, including fly-ins, emphasis, and fly-outs.

  20. Custom Animation • Choosing the “Custom Animation” Box under the Animations Tab enables you to control which elements enter your screen- and when. This will help you emphasize different elements of your page!

  21. More About Animation • The Custom Animation Box is the same as it was in Power Point 2003. • Choose the element you wish to animate, and then choose Add Effect. You can choose when to start the animation, what sort of properties it will have, and how quickly it will enter or leave the tutorial or presentation. • If you choose, you can click the play button and preview the animation effects while still in the Authoring Screen. • Or, click on Slide Show and watch the slide in Full Screen.

  22. Things to Remember • PowerPoint is a useful tool because most students and faculty have the software. • PowerPoint can be published as a webpage, avoiding the need for shared software. • Creating a tutorial using PowerPoint will produce a file of very large size. • The learning curve for PowerPoint isn’t very steep due to the fact that this is a tool we have all used before.

  23. Don’t forget to keep it interesting! Do's Don’ts • Be creative • Use interesting examples • Give Links to more information • Put YOUR name on it • Over use Animation • Get too specific- know your audience • Rush!

  24. Links and Contact Info! • Emily Brown: brownez@nsuok.edu • 918.444.5214 • http://brownez.wordpress.com • Links: • Microsoft PowerPoint • http://tinyurl.com/yfuhj6 • PowerPoint 2007 Help • http://tinyurl.com/yxd2ox • PowerPoint 2003 Help • http://tinyurl.com/ygj4s4 • Power Point 2007 Training • http://tinyurl.com/2mnpjf • PowerPoint 2003 Training • http://tinyurl.com/nrjjz

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