Enterprise Content Management System- Uses, Scope & Benifits - MaxxCloud

1. Enterprise Content Management System- Uses, Scope & Benifits

2. What is Enterprise Content Management (ECM)? Enterprise Content Management is the systematic collection and organization of information that is to be used by a designated audience – business executives, customers, etc. Neither a single technology nor a methodology nor a process, it is a dynamic combination of strategies, methods, and tools used to capture, manage, store, preserve, and deliver information supporting key organizational processes through its entire lifecycle.

3. Uses of Enterprise Content Management • Enterprise content management (ECM) is a technology that allows you to take control of the critical information in your organization that is often held in documents, emails, invoices, contracts and many other mediums. • Most companies determine that they need a strategic ECM solution after having identified an overarching business challenge of often handling too much paper (as well as other unstructured content) that causes bottlenecks when trying to process, access, or store the information.

4. Scope of Enterprise Content Management • Enterprise content management, as a form of content management, combines the capture, search and networking of documents with digital archiving, document management and workflow. • It specifically includes the special challenges involved in using and preserving a company's internal, often unstructured information, in all of its forms. Therefore, most ECM solutions focus on business-to-employee (B2E) systems. • As ECM solutions have evolved, new components have emerged.

5. CharacteristicsEnterprise Content Management • Content management includes ECM, Web content management (WCM), content syndication, and media asset management. Enterprise content management is not a closed-system solution or a distinct product category. Therefore, along with Document Related Technologies or Document Lifecycle Management, ECM is just one possible catch-all term for a wide range of technologies and vendors. • Some Characteristics of ecm that distinguish such solutions from Web content management: • Enterprise content management as integrative middleware. • Enterprise content management components as independent services. • Enterprise content management as a uniform repository for all types of information.

6. Top 5 Benefits of Enterprise Content Management Enterprise Content Management (or ECM) is a system solution designed to manage an organization’s documents. Once you implement an ECM solution into your organization, you and your team will enjoy numerous benefits. Here is a list of the top five ways ECM can benefit your organization. Keep track of all your information. Reduce operating costs. Give you document version control. Improve customer service. Minimize risk.

7. Keep track of all your information A smart ECM solution will give you the ability for complete, secure document management, from creation through destruction. Documents should be centralized, searchable, and automatically linked to the appropriate account.

8. Reduce operating costs • An ECM solution will eliminate the cost of printing, shipping, and storing paper because your content will be captured digitally. Digital capture will provide you with instant access to content and processes from anywhere, including mobile devices. • Instant access paired with the automation of predictable decisions and providing useful tools to manage all surrounding tasks, activities, and case work will ensure that you increase productivity without increasing your staff.

9. Give you document version control • An ECM solution will give you document management and version/revision control so losing control over critical documents can be a thing of the past. • Your team can work on one document at the same time while recording notes and comments on documents, and still have time-stamped saved versions in case you need to revert back to an earlier rendering.

10. Improve customer service. • Your ECM system will help recover time spent searching in multiple locations for documents and then waiting for files to be pulled and delivered. • Instant access gives you real-time visibility into the status of requests and transactions, and furthermore, you can provide customers with access to complete forms and make requests online—drastically streamlining processes.

11. Minimize risk • ECM solutions allow for easy enforcement of your security policies while tracking all documents accessed and activities taken place on those documents. It facilitates reporting and auditing on the information you have already, as well as the information you may need. • There is also no need to worry about retention periods, as your ECM solution will automate retention times and records management requirements.

12. Role of Maxxcloud in Enterprise Content Management • MaxxCloud has a proven industry track record for delivering robust content management and workflow solutions. • MaxxCloud’s platform delivers the customization, scalability and extensibility you need to make your business a success. • With MaxxCloud, you gain access to an online, integrated cloud document management solution to power your specific business processes. • MaxxCloud is a hosted, comprehensive infrastructure that enables customers to maximize the benefits of cloud computing. • MaxxCloud comprises the powerful, enterprise-class MaxxVault document management platform that provides high availability and security.

13. Contact Us 3340 Veterans Memorial Hwy, Suite 400 Bohemia, NY 11716 (631) 446-4800 support@maxxvault.com To get more information about Enterprise Content Management, visit our website - www.maxxcloud.com .