FY 2018 Final Expenditure Report & FY 2019 Fiscal Status Reports

1. FY 2018 Final Expenditure Report & FY 2019 Fiscal Status Reports September 21, 2018

2. Final Expenditure Report - What’s New • New Look • Tracking carryover, revenues, and expenditures by funding category • Easier to read • Signatures on the first page • New submission protocol • Submitted to: DYSGrantsreporting@DYS.Ohio.gov

4. Tracking Carryover, Revenue, and ExpendituresPage 1 • Court enters FY 2017 carryover amounts for each Funding Category. • Court enters FY 2018 revenues received for each Funding Category. • This is onlyfor funds received from ODYS.

5. Tracking Carryover, Revenue, & ExpendituresPage 1 (Cont.) • Court enters the “Prepared By” information and signatures. • Remainder of the fields are calculated based upon information entered on pgs. 2 and 3. • REMEMBER by statute, the total carryover balance cannot exceed 25% of the court’s FY 2017 allocation amount.

7. Page 2 • The first four columns are the same as the first four columns of the court’s approved Attachment A page 2. • Court will enter the total grant expenditures for FY 2018 by Budget Category. These totals should include any FY 2018 payments made after June 30, 2018. • Report will sort expenditures by Funding Category for page 1.

9. Page 3 • No material changes from previous versions. • Court enters June 30, 2018 cash balance from the county auditor ledger. • Court enters any revenues received (deposited) from the department after June 30, 2018.

10. Page 3 (Cont.) • Court enters any expenditures paid after June 30, 2018. • Any reimbursements or credits received from vendors should be recorded here as a negative amount. • Amounts populate to page 1.

11. Report Submission • Financial Expenditure Final Report is due to the department by October 1, 2018 in PDF format ONLY • Reports are to be submitted to: DYSGrantsreporting@DYS.Ohio.gov Subject Line should read: Subject: County, FY18 Final Expenditure Report

12. FY 2019 Fiscal status reports July – December 2018 Report – due 1/10/19 July 2018 – March 2019 Report – due 4/10/19

14. 7/1/2018 Cash balance should be the same as the 6/30/18 balance from the fy 2018 final expenditure report. • Receipts should only include payments received from ODYS. • Expenditures should include any known report period expenses that will be paid after the date of the report. • Projected june 30, 2019 balance should be calculated by adding the july 1, 2018 balance and all actual and projected dys payments, minus the projected total fy 2019 expenditures.

15. QUESTIONS???