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Project Opal

Project Opal. Digital Asset Management. Outline. What is digital asset management? Timeline of NMA’s development / research into digital asset management Experience Where to from here? Discussion. What is digital asset management?. About 10 years old

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Project Opal

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  1. Project Opal Digital Asset Management

  2. Outline • What is digital asset management? • Timeline of NMA’s development / research into digital asset management • Experience • Where to from here? • Discussion

  3. What is digital asset management? • About 10 years old • Data management solution for digital resources • Can vary in format • Are costly to create and manage, but are high in value to the organisation • Differ in metadata, organisational structure and workflows • Requires metadata to be successful

  4. DAM Benefits • Improved workflows • Consolidation of assets for discoverability, management and preservation • Version control • Rights Management

  5. NMA Timeline 2003

  6. NMA Timeline 2004 • Developed media asset record creation in the Catalogue Module • Te Papa visit and discussion of model, NMA system not yet live • Meeting with KE in August to outline digital asset management as a priority • October – NMA hosts a digital collections forum

  7. Timeline 2005 March – Melbourne Meeting, preparation of a discussion document and experience using developed solution • KE model document • Te Papa model document • October - Digital Asset workflow consultant reviews NMA environment • November – MCN conference and discussions with North American institutions

  8. What do we want? NMA objectives • Physical and digital collections • Best creation, management, preservation and access practices • Single point of management and access to digital corporate resources • Adherence to acquisition, use, disposal and preservation criteria • Common data standards for description & classification • Physical and electronic security • Recoverable and transferable

  9. What do we want? • Management of physical and digital collection items needs to be conducted in a consolidated and consistent manner • Maximise limited staffing and budget resources • Information created about one item or related items that exist in different formats needs to be together and discoverable

  10. WDWW – part 3 • Minimal integration, systems and technical environments, or effective integration to ensure minimal confusion for staff for which system to use to record or find a piece of information • Minimum system and record duplication • Maximum automation • Clear business processes

  11. Business process • Request / project / BAU - trigger • Tracking, job number • Digitisation • Ingestion • Documentation • Rights Management • Relationships • Delivery • Use History / Reporting • Rights Management • Preservation • Disposal

  12. Change • Cultural • Organisational • Information management • Use and management • Technological

  13. Why? Today’s digital asset may become tomorrow’s national historic collection item…

  14. Options • NMA specific customisation • KE EMu community development • Purchase another system and integrate • Purchase another system with physical and digital collection information management capabilities

  15. Digital Asset Management in the Catalogue Module • Legacy Systems • Hierarchical catalogue is powerful • Were able to connect images with objects and show relationship • Can use all the other modules for management, ie add images to an exhibition list • Reporting is easier

  16. Disadvantages • Data integrity and loss of synchronisation between records through the inheritance method • Cannot link object and media asset records retrospectively • Completely manual and labour intensive for format information • Dependent on master record (either collection or digital) existing

  17. Collection Record - Title Tab

  18. Collection Record - Hierarchy Tab

  19. MA Record (Master) Analogue - Media Assets Tab

  20. MA Record (Master) Digital - Media Asset Tab

  21. MA Record (Master) Digital - Format Tab

  22. MA Record (Master) Digital - Production 1 Tab

  23. MA Record (Usage) - Media Asset Tab

  24. MA Record (Usage) - Events Tab

  25. MA Record (Usage) – Event Module – Job Request

  26. MA Record (Usage) – Event Module – Objects

  27. “Born Digital” MA Record - Media Asset Tab

  28. “Born Digital” MA Record – Hierarchy Tab

  29. “Born Digital” Usage – Events Tab

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