“RASHTRIYA SEWA BHARATI”

1. “RASHTRIYA SEWA BHARATI” SEWA KUNJ, 10196/A,MATA MANDIR GALIJHANDEWALANEW DELHI-110055Ph-011-23511777,23535536email : rashtriyasewa@gmail.comwebsite : www.rashtriyasewa.org Report Writing o`Rrys[ku RSB-Training- Report Writing

2. What is Report Writing ? o`Rrys[kuD;kgS\ • Reporting our objectives /activities etc. vius m}s’; @xfrfof/k;ksavkfn dh o`Rrfuosnu • Presentation of facts & findings rF;ksavkSjfu”d”kksaZdh izLrqfr • Information on the work performed, observations & conclusions fd;sx;sdk;Z dh tkudkjh] fVIif.k;kWavkSjfu”d”kZ Effective reports are critical organisational documents because, izHkkoho`RregRoiw.kZlaxBukRednLrkostgSaD;ksafd & • they reveal the functioning of the organisations, as regards performances, deficiencies oslaLFkkvksa }kjkfd;sx;sdk;ZvkSjdfe;kWan’kkZrhgSA • Problems may be analysed & decisive steps may be taken to solve the same leL;kvksadkfo’ys”k.kfd;ktkldrkgSvkSjmudksnwjdjus ds fy;sfu.kkZ;ddnefy;stkldrsgSaA • Promote a accountability and the whole process will be democratic and organisation can be given professional touch tokcnsghdksizksRlkfgrdjukvkSj ;s lkjhizfdz;kyksadrkaf=d jgsxhAlaLFkkdksis’ksojLi’kZfn;ktkldrkgSA RSB-Training- Report Writing

3. Target groups of the reports: fjiksZVZl ds yf{krlewg • StaffdeZpkjhoxZ • Members lnL;ksa • Management committee izca/kulfefr • Fundersfuf/knkrk • Other organisations vU; laLFkk;sa • Publicvketurk • Pressiszl • Government authorities, etc. ljdkjhvf/kdkjhvkfn Report of each target group differs and our report should be, izR;sdyf{krlewg dh o`RrvyxgksrhgSAvkSjgekjho`Rrgksuhpkfg;s& • Result oriented ifj.kkemUeq[k • Short& simple laf{kIrvkSjljy • Type of form-article/ pamphlet / poster/letter o`Rrds izdkj&ys[k @ iqfLrdk@ iksLVj@ i= RSB-Training- Report Writing

4. 2. Types of Reports: o`Rr ds izdkj • Annual report okf”kZdo`Rr • Committee report lfefrdko`Rr • Financial reportfoRRkh; o`Rr • Staff reportdeZpkjhoxZdko`Rr • Research report vUos”k.ko`Rr • Special reportfo’ks”ko`Rr • Progress reportizxfro`Rr • Activity reportxfrfof/k o`Rr • Consolidation of reporto`Rrdkladyu • Case study ekeysdk v/;;u • Minutes & proceedings cSBddko`Rr • Event report izlaxdko`Rr • Success stories lQyrk dh dgkfu;kWa • Personal experiencesO;fDrxrvuqHko • Project reportifj;kstuko`Rr RSB-Training- Report Writing

5. Report should include o`Rresa ;g Hkhgksukpkfg;s • Meaningful title, date and author lkFkZd ‘kh”kZd]fnukad] ys[kd • Summary in case report is long lkjka’k ;fno`RryEckgSA • Subheadings, Conclusion, Recommendationmi’kh”kZd] fu”d”kZ] laLrqfr Try to Understand psychology of the target reader, • Try to understand the psychology of the target reader, his likings, dislikes, etc.Ykf{krikBd ds euksfoKkudkstkuusdkiz;kldjuk] mldhilUn] ukilUnvkfn le>uk • Fix timeline le; dh vfo/k r; djuk • Appropriate language, style & tonemfprHkk”kk]’kSyhviukuk RSB-Training- Report Writing

6. Layout: [kkdk • Capital letters, underlinings, bold to be minimum cMs v{kj] js[kkadu] cksYMftruk de gksldsmruk ii. Sentences should be short & sweet okD; NksVkvkSjlqugjkgksuk iii. Size of the print-normal, pages to be numbered eqnz.kdkvkdkj & lk/kkj.k] i`”B la[;k nsuk iv. Sufficient margins, use photos, wherever required iz;kZIrgkfl;k] Nk;kfp=ksadkiz;ksx] tgkWavko’;drkgksaA v. Develop formats for reporting and documentationfjiksfVZaxvkSjizys[ku ds uewukcukuk RSB-Training- Report Writing