Jefferson County Public Schools

1. Jefferson County Public Schools 2009-10 School Report Card (SRC) Guide November 8, 2010 Any questions, please contact Susan Egan Accountability, Research and Planning at 485-3036 REVISED: November 8, 2010

2. The Elements of the School Report Card are: Kentucky law (KRS 158.6453) Regulation (703 KAR 5:140) • A School Report Card: • A document that is to be produced by every school and district each year and to be made available on the Kentucky Department of Education Website. Schools are required to print copies of the card for parents lacking Internet access. • Additional Information above and beyond that in the School Report Card will be linked to the cards on the KDE Website when it becomes available. • See page 20 of the SRC Guide: • KDE “Open House” Website • http://openhouse.education.ky.gov/ • The purpose of the School Report Card is to keep parents and community members informed about what is going on in each Kentucky school.

3. School Report Card • School Report Card Application • November 8, 2010 • Login: http://apps.kde.state.ky.us/login/ • Start checking the accuracy of your data. • Enter the narratives and data that schools are responsible for entering. • Make sure the KCCT data loaded into the school report card on November 8th belongs to your school and the fields are loaded in the correct fields, The Data Review data has been loaded and if loaded properly, are presumed correct. • Deadlines: KDE has not set a deadline as of yet as for the SRC “Sign-off” date. Until KDE finalizes all data a precise deadline has not been set. At this time their goal is to have the SRC process complete and the cards open and available by mid-December. So please, be prepared to sign-off any time after the end of November or the 1st of December. The Accountability, Research and Planning Department will keep you updated as to the KDE deadlines. Please start reviewing and entering your SRC data now.

4. Schools will be responsible for collecting and reporting data items listed below: What Exactly Goes in your School Report Card? Please note there are three years of data in play: Source data refers to the base year of the report card,assessment scores, contest results, teacher qualifications, etc. (2009-2010). School’s contact information, council members, About Our School, etc., should be current (2010-2011). Non-academic data is lagged one year and reports on the year prior to the base year (2008-2009). For detailed descriptions of ALL items refer to the “Item-by-Item Descriptions of School Report Card Information” sheet (When KDE releases the updated Item-by-Item descriptions we will post on the Accountability, Research and Planning’s website. http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml • SCHOOL ITEMS: • Site Based Decision Making Council: (2010-2011) • School Identification: Principals name and Email address • About Our School: (2010-2011) • How Our School Ensures Educational Equity: (2010-2011) • State Contest Results: (2009-2010) • Extracurricular Activities: (2009-2010) • Awards and Recognition: (2009-2010) • How We Use Technology to Teach: (2010-2011) • What We Are Doing To Improve: (2010-2011) • School Safety Data- Whether Visitors are Required to Sign In: (2009-2010) • School Safety Data- Whether All Parents Receive the District Discipline Code • (2009-2010) • School Safety Data- Percentage of Classrooms Able to Access an Outside Line: • (2009-2010) • The Percentage of Classes Taught by Teacher Participating in Content-focused • Professional Development related to the content being taught during the base • year: (2009-2010) • Number of Students Whose Parent/Guardian Had at Least One Teacher • Conference: (2009-2010) • Number of Parents or Guardians Voting in School Council (SBDM) Elections: • (2009-2010) • Number of Parents or Guardians Serving on the School Council (SBDM) or its • Committees (2009-2010) • Number of Volunteer Hours: (2009-2010) • JCPS (district) will report these data to KDE for you. • Student per Internet-connected Instructional Computer • Percentage of Student Computers Five Years Old or Less • Number of Students enrolled for Fifth Year in Primary • (elementary only) • Spending per Student • DO NOT make any changes on your SRC to the above information entered by KDE, it will cause your data to be inaccurate.

5. KDE will be responsible for collecting and reporting data items listed below: Schools are responsible for reviewing and verifying that their data are accurate. • Note: When you enter the online application and locate your school, make certain first thing the school name and grade range are correct. Be certain that the enrollment is listed (end of year membership). If the enrollment is not listed several sections can not be filled in. • School Information: (2010-2011) • School Enrollment (membership): (2009-2010) • Readiness Assessments: (2009-2010) • ACT EXPLORE (Grade 8) • ACT PLAN (Grade 10) • ACT (Grade 11) • Norm-Referenced Test - Iowa Test of Basic Skills (grades 3 through 7) • 2009 NAEP Results for Kentucky Reading and Math • Other Measures: (2008-2009) • Attendance Rate • Retention Rate • Dropout Rate • Graduation Rate • Transition Rate • Our Learning Environment: (2009-2010) • Safety Violations • (Note: JCPS will send data to Ann Ferriell, Director, Safe and Drug Free Schools for verification . However, if you have a question regarding the data ,contact the Accountability, Research and Planning at 3036 and we will follow-up with your concern.) • Teacher Qualifications: (2009-2010) • % of Teachers with Emergency or Provisional Certification * • % of Core Academic Subject Classes NOT Taught by High Qualified Teachers* • Average Years of Teaching Experience * • Number of Teachers certified by the National Board for Professional Standards * • Professional Qualification of Teachers in the School * • (*Data provided by Educational Professional Standards Board- EPSB). • 2008- 2009 and 2009-2010 • Kentucky Core Content Test Results (KCCT) Assessments by: • Student Group • % (NAPD and PD) • KCCT Core Content • Reading • Mathematics • Science • Social Studies • Writing On-Demand • Grade Level • Grades: 3, 4, 5, 6, 7, 8, 10, 11 and 12 • 2009-2010 • NCLB Accountability by: • Student Group • % Proficient/Distinguished (PD) • Reading (% tested and % PD) • Mathematics (% tested and % PD) • Science (% tested) • Other Academic Indicators • Adequate Yearly Progress (AYP) Summary • Consequences • Title I

6. Getting started: To log onto the Kentucky Department of Education’s “Web Application Login” page, use the following address: http://apps.kde.state.ky.us/login (If you would like to bookmark, do a “save as” onto your desktop.) Note: If you think your account has been disabled, or for technical support and content issues, please contact Susan Egan or Kaet Barron (WAAPOC), in the Accountability, Research and Planning Department at 3036, between 7:30 and 4:30 A.M., Monday – Friday. Enter User ID and Password to access the School Report Card, “Data CollectionSystem Application”

7. Data collection system application: The School Report Card Data Collection System is an online application used to collect and verify data for the SRC. • From this screen you can: • Application • Verify data • Input data • Make changes • Review (School Report Card) • Review (replica of School Report Card) – Remember this will be your actual Web Based Report Card. • Sign-Off - Once you’ve entered and verified all the information on your SRC and each section is checkmarked, then the status of your school report card will change to “School Signoff”, (click the “School Signoff” link to sign off). • When your report card has been completed, print out a copy of the report card to review and proof it closely and thoroughly before signing off. Once you have signed off, please return the “confirmation form” to the Research Department granting permission to sign off at the district level (You will receive the Confirmation form in your SRC packet via PONY; also a copy of the Confirmation form can be downloaded from the Accountability, Research and Planning Department’s Web site at:http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml

8. District Menu • From this page you will be able to access the “Data Collection System, application” and the “Web Base, School Report Card” (replica of your School Report Card). • “Data Collection System, Application”: Used to collect and verify data - (input) data/revisions, can only be made in the “Data collection System Application). • Review (Web Base, School Report Card - a replica of your SRC) – Review data only. Double click on school name to access the application. (enter and verify data here) Click on PDF document to review data in your SRC. Click on school name to access the application. (enter and verify data here) After each section is checkmarked “This section is finished” then the status of your school report card will change to “School Signoff”, (click the “School Signoff” link to sign off). School Signoff

9. School Menu Each of the links opens a page on which you’ll enter information or verify information that has been entered by KDE or JCPS. Each one of these pages contains information that corresponds to information that will later appear on the printed version of your report card. If you feel any information on your SRC is inaccurate, please contact the Research Dept. at 3036, and we will verify the data for you.

10. School Identification • Verify that the school’s (preloaded) information and enrollment to ensure they are correct. You will need to enter the Principal’s name and Email address. • Total Enrollment comes from the Superintendent’s End of Year Report and the Superintendent signed off on the total enrollment in that report. If the application and the report match, it can’t be changed. If you should have any questions regarding your enrollment, please contact the Research Department at 3036. We have the report and will verify for you. Once you’re satisfied all the information is accurate, click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.)

11. NARRATIVES Do not type narratives directly into the application. It is strongly encouraged to use the KDE, “Template for Sizing School Report Card Narratives”, which allows you to spell check, edit to length and copy over to the application. Make sure each narrative is one paragraph, with no special formatting or fancy characters. The System is not designed to accept special characters (bullets, asterisks, number list (any type of list), list tabs, carriage returns, etc.) Use, 9 pt, Times New Roman font. Do not exceed the allotted character limit. If you exceed the character limit the “Data Collection application will be unable to save your work. After typing narratives into the “Narrative Template; you must then copy and paste each narrative into the appropriate text box provided in the SRC application. Once you’re satisfied that all the information is accurate , click the “Save “button”, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.)

12. NARRATIVE template Narratives: About Our Schools 1000 Characters How Our School Ensures Educational Equity (Required) 1000 Characters Procedures in Place in Our School for Drug and Weapons Detection (Required) 750 Characters How We Use Technology to Teach (Required) 600 Characters State Contest Results (Required) 475 Characters State sanctioned competitions are to be reported, but if children are not participating in such competitions, then enter as “NA” on the SRC. Type, narratives into Template to spell check and edit to length, then copy over to the SRC application. Extracurricular Activities 475 Characters What we are doing to improve. 475 Characters Awards and Recognitions 475 Characters

13. assessment • The KCCT data will be preloaded by KDE, using your Interim Performance Report (IPR) verify the scores to see if they have been loaded correctly. The Data Review data has been loaded and if loaded properly, are presumed correct. • To verify your KCCT, NCLB, ACT (grades 8, 10 and 11), and ITBS data go to KDE’s “Open House” Website to obtain these reports (see link below).To verify the ACT (graduate ACT ) check against reports you have received from ACT, Inc. • http://openhouse.education.ky.gov/ (see page 20). • KCCT: Provides percentage breakdown in terms of student performance levels - novice, • apprentice, proficient and distinguished and combined proficient/distinguished (NAPD) in • reading, mathematics and science by student group and grade level (2008-09/2009-10). • NCLB: Data disaggregated in terms of student populations(sub-groups) reporting reading • and mathematics - proficient/distinguished, percent tested and goal; (science reports only • percent tested. • NCLB: Meeting AYP in reading and mathematics; Overall AYP; Title I; Consequences. • Readiness Test: (ACT) EXPLORE and PLAN • ACT (Grade 11) required: Shows two years trend of ACT data for the school. • ACT (graduate ACT administration): Shows two year trend of ACT for the school (Class of 2010). • NRT (Grades 3, 4, 5, 6 and 7): The Iowa Tests of Basic Skills (ITBS) scores are reported in National Percentiles in reading and mathematics (2009-2010). • Once you’re satisfied with the scores on the assessment pages, click to checkmark “This Section is Finished” You must check this box in order to mark the • pages Complete.

14. The Other Measures Page The Other Measures page contains the School Report Card’s non-academic data. Your school configuration determines what will appear here. To verify the Other Measures data go to: KDE’s “Open House” Website http://openhouse.education.ky.gov/ (see page 20). The non-academic data is the only information in the SRC that lags one year.

15. Jefferson County Public Schools - ATKINSON ACADEMY Jefferson County Public Schools - ATKINSON ACADEMY Teacher qualifications Page Most of the data will be supplied by Education Professional Standards Board and will require verification. Remember: For the purposes of the school report card, the term “teacher” excludes all administrators, guidance counselors and media persons. Part time certified staff should be reported on a full-time equivalent basis (FTE). Once you’re satisfied that all the information is accurate, click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.)

16. School Safety Page These statistics provided by KDE are very likely to be correct. The district provided the data, it has been checked for errors, and the superintendent has had a second chance to sign off on them. Furthermore the data has been provided to the Center for School Safety for analysis and reporting. If you find an error, it is virtually impossible to change unless it is an error in data loading. Once you’re satisfied all the information is accurate, click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.

17. Student resource page Number of Student Instructional Computers in the school to which the students have dependable access (not sporadic access when not otherwise employed). (JCPS district will provide data) Number of Student Instructional Computers 5 years old or less,(JCPS district will provide data) How We Use Technology to Teach” (School provides narrative) Spending Per Student Reports the ratio of the total expenditures (current expenses as defined by the Federal government minus district level expenses) divided by the school’s average daily attendance from the end-of-year report. (KDE provides data) Student /Teacher Ratio The pupil teacher ratio is calculated using the FTE of classroom teachers reported to the Division of Finance on the PSD Report. It uses the student membership (not enrollment) reported to the Division of Finance on the Growth Factor Report as of the end of the second school month. “Teacher” shall include all regular classroom teachers, vocational teachers, and exceptional children teachers, but exclude administrators, counselors, librarians, and supervisors. (KDE provides data) Once you’re satisfied all the information is accurate , click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.

18. Parent Involvement page Type in the appropriate amounts, save the page, and check that the section is finished. A couple of points to keep in mind: *The Teacher Conference statistic reports the number of students whose parents or guardians had at least one conference with either a teacher or counselor during the base year. Reports the number of students, not the number of conferences. Number cannot exceed total number of students enrolled in school. SBDB – Members or appropriate school officials in lieu of a council. Requires the current SBDM members be named. Contact information (school phone number, (Schools are responsible for providing the data for all items on this page.) Once you’re satisfied all the information is accurate, click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.

19. SBDM contacts page To enter or edit your SBDM council members, type names and phone numbers directly in the fields, as shown below. Please list the school’s phone number for each council member. (Schools are responsible for providing the data in this section.) Once you’re satisfied all the information is accurate, click the “Save” button, then click the box “This Section is Finished”. (REMEMBER TO SAVE OFTEN.

20. Printing a record of the report card Once you’ve entered and verified all of the information in your School Report Card, you should make sure you’ve checkmarked each section “This section is finished”. You can tell at a glance whether a section is completed by looking at the Section Status page. The check marks next to the Section name will change to “green”. The District home page, will show your report card is complete, as designated by the word “Signoff” listed to the right of the school name. It is recommended that you now print out a copy of the data in the report card in order to review.

21. Signing off • Once you’ve completed your report card, and marked each section “This section is finished” you’re ready to sign off on the School Report Card. • MISSION CRITICAL POINT: Until you sign off online, your Report Card is considered incomplete. KDE regulations require the superintendent (or a designee) and the principal to sign off on the school report card. You no longer need SBDM approval,; however, the SBDM has the power to insist on their approval, if they so act. • With new regulations the superintendent (or a designee) and the principal are required to sign off on the card to meet KDE regulation. • There are three important points to the signoff process, depending upon your role: • The school must sign off on its School Report Card. (principal) • The district must sign off on each School Report Card. (JCPS district) • The district must sign off on its District Report Card. (JCPS district) • Signoff process: • To sign off at the school level, you click the link called “School Signoff.”. Once you do, the “school signoff” link changes to say “Reverse School Signoff” and another link will appear to say “District Signoff.” • After you have reviewed, approved and signed off on your school report card, please fax the “Confirmation Sheet” (that was sent in your SRC packet) to the Accountability, Research and Planning Department at 6255. This grants the district your permission to sign off at the district level. • Next, the District Coordinator must click the “district signoff” link to indicate the district accepts the information in your school’s Report Card. Once that is done, your School Report Card is considered finished. • Once all the school report cards are signed off for the district and the District Report Card is • complete, the District Report Card Coordinator must click the “signoff” • link for the District Report Card. • The School Report Card will no longer be mailed to parents and the Web publication will be the primary conveyance or delivery of the card. Schools are required to print copies of the card • for parents without internet access.

22. IMPORTANT LINKS Accountability, Research and Planning Department School Report Card Guide and SRC packet. http://www.jefferson.k12.ky.us/Departments/AcctResPlan/index.shtml The Kentucky Department of Education (KDE) “Open House” KDE Open House Website allows you to access ALL the data reports needed to review and proof your School Report Card (SRC). It is composed of multiple applications, such as the Kentucky Student Information System, and data from other sources, such as the state assessment system. Reports derived from these sources are provided here for all stakeholders within the Commonwealth. http://openhouse.education.ky.gov/ “Achievement” Link Interim Performance Report NCLB Report Iowa Test of Basic Skills (Norm Referenced Test (NRT) “Readiness For College/Career” Link ACT EXPLORE (Grade 8) ACT PLAN (Grade 10) ACT (Grade 11) “KDE Resource Room” Link Non-Academic Data School Report Card (from previous years)

23. Thank YOU Jefferson County Public Schools Accountability, Research and Planning website. If you should have any questions please contact our office at: 485-3036