Gasoline and Diesel Event User Guide

1. Gasoline and Diesel Event User Guide

2. Minimum System Requirements • Internet connection - Modem, ISDN, DSL, T1. Your connection speed determines your access speed. • Web browser - Microsoft Internet Explorer versions 6.x, or Netscape Navigator versions 6.x. Also, you must have Javascript enabled. • In Netscape, choose Edit > Preferences, select Advanced, and make sure you’ve checked Enable JavaScript for Navigator. • In Internet Explorer, choose Tools > Internet Options, the Advanced tab, and under the heading Java, make sure you’ve checked Use Java.

3. ITB Bids Process 1. Preview 2. Open for Bidding 3. Close • Preview- Vendors prepare to participate in the bidding event by reviewing requirements, terms, and attachments. Download and complete appropriate documents. Submit questions via Q&A Board. • Open for Bidding –Vendors prepare to participate in the ITB event by reviewing questions and attachments (if any). Vendors download and complete appropriate documents, prepare bids and submit final bids and upload requested documents (if any). Vendors can revise bids , if necessary, any time during Open for Bidding period. • Close – Purchasing Analyst evaluates all bids and the event is closed

4. Contents Preview Open for Bidding Period

5. Step 1: Accessing the MyFloridaMarketPlace Solicitation Tool Go to https://sourcing.myfloridamarketplace.com For assistance with your Sourcing login information please contact the MyFloridaMarketPlace Customer Service Desk @ 866-352-3776 or VendorHelp@MyFloridaMarketPlace.com

6. Preview Step 2: Finding the Event The first page you will see when you login is the RFX List page. This page will provide a list of State of Florida agencies. Next to each agency there is a number. This number indicates how many events the agency currently has posted you are able to participate in based on the commodity code(s) utilized that correspond with the commodity codes selected within your vendor registration. Note: Depending on the number of events you are invited to, you may not see this page. If you are invited only to one event, you will be directed to the RFX Info screen of the event you have been invited to.

7. Preview Step 2: Finding the Event This page lists all of the current events existing with the Agency that you are able to participate in based on the commodity codes that are being used. ‘Click’ on the event you want to participate in. NOTE: If you do not see the bid within your Event List you will need to contact the MyFloridaMarketPlace Help Desk @ 866-352-3776 for further assistance.

8. Preview Step 3: Reviewing the Event – RFX Info The RFX Info tab contains information regarding the solicitation event. There will be attachments for you to download related to the event. NOTE: Certain attachments will need to be completed and uploaded in the spaces provided for your bid response as instructed.

9. Preview Step 3: Reviewing the Event – Items You can review the items that you will bid on within the Items tab; the items for this bid are categorized by Regional Counties. NOTE: there are multiple pages of items (Counties), click the drop-down for the page to access the other items.

10. Preview Step 3: Reviewing the Event – Rules The Rules tab shows the schedule of the event. This section displays information such as when the event starts accepting responses and closes.

11. Preview Step 4: Submitting Questions – Q&A Board The Clock shows the time remaining for the current status. You will have the ability to submit questions electronically regarding this solicitation during the Preview period within the Q&A Board tab.

12. Preview Step 4: Submitting Questions – Q&A Board When you ‘click’ the Q&A Board tab, a new window will open where you may ask a question regarding the solicitation. ‘Click’ the Ask Question button to ask a question. NOTE: Please only submit 1 question at a time; if there are multiple inquiries regarding the event then repeat this process as necessary.

13. Preview Step 4: Submitting Questions – Q&A Board 1 - Enter your question. 2 - ‘Click’ OK to submit.

14. Preview Step 4: Submitting Questions – Q&A Board When you submit questions using the Q&A Board, you will only see your organization's questions. The State will compile all questions from the Q&A Board, answer the questions, and post the answers to all vendor questions as an Amendment within the event.

15. Contents Preview Open for Bidding Period

16. Open for Bidding Step 1: Preparing Response The Clock shown displays the time remaining to submit your bid for the event. When you are ready to submit your bid response ‘click’ on the Prepare Response button.

17. Open for Bidding Step 1: Preparing Response – RFX Info Section The RFX Info section of the bid provides the ability to submit responses and attachments to various questions and requirements within this section. Click ‘Next’ to continue with your bid response.

18. Open for Bidding Step 2: Preparing Response – Enter Values Section You will enter your Markup Price for the fuel type you will supply within the appropriate County or Counties. NOTE: there are multiple pages of items, click the drop-down for the Page at the bottom to access the other Counties.

19. Open for Bidding Step 2: Preparing Response – Enter Values Section Once you have completed your Markup Price response for the County/Fuel Type click the ‘Next’ button to proceed.

20. Open for Bidding Step 3: Preparing Response – Summary Section The Summary page provides a view of your bid response. Select the RFX Info or Items tabs to review those sections. Click ‘Submit’ when you are ready to submit your bid response. Click the ‘Prev’ button if you would like to edit your response before submittal.

21. Open for Bidding Step 4: Review Response – My Bids Section The “My Bids” tab will display your successful bid submission. Click on the bid ‘ID Number’ to view your bid response.

22. Open for Bidding Step 5: Revise Response – If Necessary To revise your bid, click on the ‘Revise Response’ button. Note 1: When revising your bid you will walk through the same process as the initial submission of your bid. Note 2: Revising/Entering a new bid will “replace” the previous bid(s). Only the last bid is viewable by the State for your response.

23. TIPS: • Please remember to double check your bid after submission to validate the completeness and accuracy of your bid within the system. • Be sure to check any files you uploaded by clicking on the file name link to validate the availability and readability of the file. • Vendors have the ability to revise bids submitted up to the close of the bidding period. • It is strongly recommended not to wait until the last minute to upload and verify your bid.

24. For more information or assistance • For all technical assistance please contact the Customer Service Desk at (866)352-3776 or vendorhelp@myfloridamarketplace.com • There are several Vendor help links available within the MFMP Vendor Training Opportunities website: http://dms.myflorida.com/business_operations/state_purchasing/myflorida_marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_training_opportunities - Vendor Training On-Demand web-based training - Solicitation Help • It is strongly recommended not to wait until the last minute to upload your bid.