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Retention

Retention. What is the overall accrual target for ASPIRE? 3476 A single experience inside or outside of the clinic can affect a participant’s retention in the study. Why do we care about each participant attending every single visit when there are thousands of ppts in the study?

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Retention

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  1. Retention

  2. What is the overall accrual target for ASPIRE? 3476 A single experience inside or outside of the clinic can affect a participant’s retention in the study. Why do we care about each participant attending every single visit when there are thousands of ppts in the study? Answer: missed visits = 0% product use

  3. What might affect a participant’s retention in ASPIRE? • Examples: • AE • Social Harm • Ease/ difficulty of ring use • Ease/difficulty/length of clinic visits and/or study procedures

  4. Overview of Retention Exercise • Imagine your ideal experience as a participant in a study attending a regularly scheduled monthly visit. • Reflect on your ideal experience. • Be guided through a regularly scheduled monthly visit as a participant in the study. • Reflect on this different experience. • Discuss as a larger group the different aspects of the visits.

  5. Visualization Exercise – Discussion • It’s a balancing act!! Conducting high quality research and managing/ caring for hundreds of study participants takes a ton of hard work, time, and organization!! • While as study staff members we can’t affect every single aspect of a participant’s day, we can affect the environment in which she experiences the study visit. • We will now return to our seats, but I would like you to remember your experiences as the two participants.

  6. Visualization Exercise – Discussion • How did you feel as a participant in the first scenario? - What were some positive aspects of this visit? • How did you feel as a participant in the second scenario? - What were some negative aspects of this visit?

  7. Visualization Exercise – Discussion • We’re now going to break into small groups. • I would like each group to brainstorm how your site would address the items that we’ve listed on the flipcharts. • These could be things that your site is already doing (such as providing water, tea, and snacks), or could be new ideas. • We’ll have about 10 minutes for the small groups and then come together and hear what people have come up with. • Are there any questions?

  8. Visualization Exercise – Discussion • Take notes, and utilize strategies from your site’s Retention SOP. Try to think of creative ways in which to address some of the issues we’ve listed. • How will things be communicated across the site team? • What measures do you already have in place to address some of these issues? • How often will retention be addressed/ discussed at your site? • Retention is everyone’s job (not just the retention team), retention/outreach team needs to grapple with these challenges.

  9. What are your questions?

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