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LA GRAD ACT 2.0 PROCUREMENT

LA GRAD ACT 2.0 PROCUREMENT. Faculty Senate October 3, 2011. La Grad Acts. Act 741 (2010) - effective: June 29, 2010 G rants increased autonomy and flexibility in exchange for a commitment to meet clearly defined statewide performance goals. Act 418 (2011) - effective: July 12, 2011

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LA GRAD ACT 2.0 PROCUREMENT

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  1. LA GRAD ACT 2.0PROCUREMENT Faculty Senate October 3, 2011

  2. La Grad Acts • Act 741 (2010) - effective: June 29, 2010 • Grants increased autonomy and flexibility in exchange for a commitment to meet clearly defined statewide performance goals. • Act 418 (2011) - effective: July 12, 2011 • Key focus on “Operational Autonomies” • Procurement granted 3 levels (Base, Intermediate, and High) • High level autonomies include: • Authority to participate in a pilot procurement code in lieu of the state procurement code

  3. Grad Act 2.0 - Procurement • 5 Institutions qualified at high level • LSU • ULL • La Tech • Southern at Shreveport • McNeese • LSU applied to initiate the pilot procurement code.

  4. Pilot Procurement Code • Proposed Schedule • System Approval – December 1, 2011 • DOA Approval – January 1, 2012 • Promulgation of Rules – March 31, 2012 • Approval of JLCB – May 31, 2012 • Execution of new Pilot Procurement Code – July 1, 2012 • Go Live for eProcurement – July 1, 2012 • Pilot Procurement Code - July 1, 2012 – June 30, 2015

  5. FY 2011 – Spend Analysis Spend • Total Spend ≈ $320m • Purchase Orders ≈ $275m • PCard Spend ≈ $45m Transactions • Total Transactions ≈ 160,000 • Purchase Orders ≈ 12,000 • PCardTransactions ≈ 148,000

  6. Pilot Procurement Code • Freedom of bureaucratic processes that slow procurement down • Procurement acclimated to a Research and Academic Institution • More Selection at First Dollar of Spend • More Reasonable Competitive Limits • Convenience of One Stop Shopping • Multi-year Terms

  7. Pilot Procurement Code • Combines laws governing procurement of materials, professional services, and data processing • No more separate processes for different types of contracts – Less Confusion • Templates that can be electronically submitted and digitally signed – Simple • More Selection through more Strategic Sourcing – Lower Costs

  8. Pilot Procurement Code • NEW Competitive Methods • Reverse Auctions • Best and Final Offers • Solicitation for Offers • Cooperative Purchasing Agreements • Electronic Purchasing (eProcurement)

  9. eProcurement • Easier methods to procure by using web-based system • Real-time Competition • Better Vendor Sources • Can continue to use P-Card • Spend Analysis • Electronic bidding and signatures

  10. Together Pilot Procurement Code and eProcurement Benefits • Reduces Operating Costs • Hosted Technology • Saves Users Time • Utilizing Automated Workflow • Get More for Less • Better Supplier Contracts • More Selection by Connecting Users to Suppliers • Accessible Contract Catalogs

  11. Marie C Frank, MPA, CPPB Executive Director of Procurement and Property Management (225) 578-2307 mfrank@lsu.edu LSU Purchasing 213 Thomas Boyd Hall Baton Rouge, La. 70803 Thank you for your feedback

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