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Collaborative e-journals project in the NHS East of England. Lyn Edmonds, Papworth Hospital & Carolyn Alderson, JISC Collections. UKSG. Introductions. Lyn Edmonds, Papworth Hospital NHS Foundation Trust Library, Heritage & Knowledge Services Manager

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UKSG

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  1. Collaborative e-journals project in the NHS East of England Lyn Edmonds, Papworth Hospital & Carolyn Alderson, JISC Collections UKSG

  2. Introductions • Lyn Edmonds, Papworth Hospital NHS Foundation Trust • Library, Heritage & Knowledge Services Manager • Co-ordinator of EoE Health Libraries Group • E-journals Project Group Chair • Carolyn Alderson, JISC Collections • Licensing Manager • Previously Content Negotiator, Content Complete Ltd • Acquired by JISC Collections from Jan 1st

  3. Who is the room? • Publishers • Librarians • Subscription agents • Others

  4. Getting started • Journals Project Group: early 2007 • Representation and users • More content • Equitable access • Point-of-need access • Better value for money

  5. Early issues considered • Separate libraries in an informal network • How would we decide what to purchase? • How would we fund it? • Would everyone embrace e-only? • Avoid duplication with national work

  6. First steps undertaken • Data collection and analysis • Print: duplication and total spend • Scoring system • Funding options

  7. Moving forward • How to manage the e-journals? • Could anyone help us? • National developments • Quality not quantity • Enlisted help of Content Complete Ltd

  8. Ready to start • Plans finalising late 2007 • Funding solutions • Business case to Strategic Health Authority (SHA) • Project breakthrough

  9. Role of CCL • 2007: • Central funding model • Request for quotations from many publishers (one print copy free) • Explain structure and technical requirements of ECLaKSA • Provide information to the group in a standard format • Check publisher’s licences

  10. How publishers responded • Small scale • 70 titles in total • From 1 to 28 journals per publisher

  11. 2008 publishers involved • “Society Publishers” • American Academy of Pediatrics • American Roentgen Ray Society • Royal College of General Practitioners • Royal College of Psychiatrists • NEJM

  12. 2008 publishers involved • “Major Publishers” • Elsevier • LWW/OVID • Oxford University Press • SAGE Publications • Springer • Wiley and Blackwell - Wiley Blackwell

  13. Remit and role of CCL • During 2008 for 2009 agreements: • Take the 11 agreements and negotiate renewal for 2009 • Free print - issues • Multi-year • Consider usage with negotiations to some extent • Regular reporting and meetings • Decision with ECLaKSA • Modify NHS England licence to work at regional level • Negotiate use of the licence with various publishers • SHA for signature

  14. Unexpected situation • Budget difficulty at SHA • Chair of the e-project group steps down • Report: “From project to service” • Survey • External review • New structure and approach

  15. Remit and role of CCL • For 2010 renewals • Take the 11 agreements and renew for 2010 in consideration of the SHA/budget situation • Revisit multi-year agreements • Objectives agreed with group • Reporting to Lyn Edmonds and Rachel Cooke, Acting SHA Lead for Libraries & Knowledge Management at East of England  • Timing critical

  16. Negotiation approach • 30 November – publishers contacted • Consistent approach • Consider usage with negotiations in context of it being the third year of agreements • Licence the same content • Decision with SHA / EoE journals project group

  17. Reporting • Current status with each publisher • Compare 2009 price in publisher currency with 2010 price offered – show % increase • Show VAT separately • Cost avoidance • Show all prices in a common currency £ using prevailing exchange rate

  18. Benchmarks used • Publishers’ standard price increases • Swets Serials Price Index 2010 • Average cost per download • What would it have cost on pay per view? • Average cost per title per library • How does usage relate to share of budget? • Willingness to use the NHS Model Licence (adapted)

  19. NHS EoE Model Licence Willingness to use licence as basis of the agreement

  20. Were objectives achieved? • More content • Equitable access • Point-of-need access • Better value for money

  21. Lessons learned? • Valuable experience for Librarians • Learnt from colleagues at Content Complete • Need more favourable funding models • Uncertainty • Not optimistic

  22. What next? • Continue monitoring • Continue marketing and publicity • Work with Project Board • Work with other SHAs • Start our bid for 2011

  23. Questions or comments?

  24. Thank you for listening • Lyn Edmonds: Lyn.Edmonds@papworth.nhs.uk • Carolyn Alderson: C.alderson@jisc.ac.uk

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