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NVRA: Voter registration at agencies

Learn about the National Voter Registration Act (NVRA) and its implementation in North Carolina. Discover the history, agencies involved, and procedures for voter registration opportunities. Explore the Online Preference Form and Voter Registration Application process.

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NVRA: Voter registration at agencies

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  1. NVRA: Voter registration at agencies George McCue Elections Specialist NC State Board of Elections Annual Training for County Elections Officials April 4, 2012

  2. National Voter Registration Act of 1993 (NVRA) • “Motor voter”: Voter registration opportunity offered at DMV • Public schools, libraries: Offer forms • Section 7: Voter registration opportunities must be provided at all state offices offering public assistance or services to persons with disabilities

  3. National Voter Registration Act of 1993 (NVRA) History of NVRA in North Carolina: We have been a leader in The South and nationwide

  4. Designated NVRA agencies • Public assistance agencies • Departments of Social Services • Departments of Public Health (specifically, WIC offices) • Disability services • Example: Division of Services for the Blind • Employment Security Commission • Administers unemployment benefits

  5. The voter registration opportunity must be providedby public agencies … when a person is Applying for services Reapplying, renewing or recertifying services (each time) Changing his or her address

  6. What agencies provide to clients Preference form: Provides an opportunity for person to request a voter registration application form, or to decline that opportunity Voter registration application form(if person requests one)

  7. Duties of County Boards of Elections Receive materials/information from agencies (specifically, the Agency Site Coordinator) Due within 5 business days from contact with applicant: • Preference forms, either as paper copies or electronically-submitted information (the “Online Preference Form”)* • If submitted by paper, should accompany an Agency Transmittal Form • Completed voter registration applications * Due to confidentiality issues, WIC offices do not send preference forms to the counties. WIC offices simply note the activity in the NVRA report.

  8. Online Preference Form • Encourage your county agencies to use this! • Saves everyone time, money, resources, trees, and storage space • Helps to ensure that voter registration opportunities given to North Carolina citizens per the NVRA • Agency must register with SBE, and will then receive a username and password • A video presentation of the process is available on the SBE website

  9. Online Preference Form Easy to use: When agency is meeting with service applicant, the applicant’s preference information can be entered into the system (the applicant can follow along with a hard copy of the form) • The agency representative will ask the applicant if he or she agrees to “sign” the preference form electronically. If the applicant verbally replies “yes,” the form can be submitted • The applicant will only need a paper form – the North Carolina Voter Registration Application – if the applicant does wish to register to vote.

  10. Online Preference Form Why CBEs should love the Online Preference Form (and promote it): Takes the CBE out of the process when the opportunity is “declined”: Information is transmitted directly to SBE, so the CBE does not have to receive and store preference forms (and then keep them in compliance with the Records Retention policy) CBEs would only receive documentation from that agency if the agency applicant wishes to complete a new Voter Registration Application to register, change voter information, etc.

  11. Voter Registration Application Different versions for different sources: 01 Form: Public Assistance agencies 02 Form: Disability Services agencies 03 Form: Employment Security Commission

  12. Monthly NVRA reports SBE tracks NVRA voter registration activity (available on SBE website)

  13. What else should CBE offices be doing? • Be a good neighbor: Stay in close contact with your county agencies and Agency Site Coordinators • Watch over process and forms: Help ensure that agencies are correctly following the law when providing Voter Registration Applications • Enough application forms in stock? • Correctly completing required fields • Agency personnel should not discourage any choices or influence an applicant’s political preference • Does agency have a poster on display?

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