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Family and Medical Leave Act (FMLA)

Family and Medical Leave Act (FMLA). What YOU need to know!. FML Process Steps. Important Points. What is the FMLA? Who is eligible? When can it be used? How is it administered?. What is the FMLA?. Intended to balance the demands of the workplace with the needs of families

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Family and Medical Leave Act (FMLA)

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  1. Family and Medical Leave Act (FMLA) What YOU need to know!

  2. FML Process Steps

  3. Important Points • What is the FMLA? • Who is eligible? • When can it be used? • How is it administered?

  4. What is the FMLA? • Intended to balance the demands of the workplace with the needs of families • Provides up to 12 weeks of unpaid job-protected leave to eligible employees • Where applicable, used in conjunction with accrued leave and Sick Leave Bank • May be used in “blocks” or intermittently

  5. Who is eligible? • An employee who has worked for the County for at least one year and… • Has worked at least 1,250 hours in the previous 365 days and… • Has not used all available FML from that rolling year and… • Meets the conditions of the FMLA

  6. When can an employee use FML? • To care for a child after birth or placement in the employee’s home • To care for a spouse, child or parent with a serious medical condition • For the employee’s own serious medical condition

  7. Serious Health Condition An illness, injury, impairment, or physical or mental condition that involves: • Inpatient care or treatment in connection with inpatient care; or • Continuing treatment by a health care provider • Including incapacity of more than 3 consecutive days plus subsequent treatment two or more times • Incapacity due to pregnancy or for prenatal care • Incapacity for a chronic serious health condition which requires periodic visits (e.g. asthma, epilepsy) • Incapacity which is permanent or long-term (e.g. Alzheimer’s, terminal cancer) • Absence to receive multiple treatments which would result in incapacity for more than 3 days if not treated (e.g. chemotherapy, dialysis)

  8. What should I do if I think an employee may need FML? • Talk with your employee; suggest they call their HR contact! • Call HR for guidance • Lisa Chisholm #3348 : • Local Government • School Support • Claudine Cloutier #3018: • Teachers • Administrative • Classified

  9. Initial Letter to Employee

  10. Response to Request for FML

  11. Letter to Supervisor Regarding Employee on FMLA

  12. Administration of FML • Runs concurrently with other leave programs (e.g., sick leave, Sick Leave Bank) for all County employees • Comp time may be used prior to start of FML leave • Partial days do not count as whole days • Legal notification requirements - Leave MUST be accounted for on at least a monthly basis • FML Leave Codes (80 series)

  13. Leave Report

  14. Special FML situations • New fathers may use one week of their own sick time (code 81) for bonding leave; must provide medical certification for further sick leave use • FML (Personal/Annual/LWOP—codes 82 or 85) used for adoptive or foster placement bonding leave

  15. Thank You!!!! You help us help our employees!

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