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The Erasmus Without Paper Project

The Erasmus Without Paper Project. Third Annual Groningen Declaration Network Meeting 7-9 April 2014 Washington DC. Erasmus without paper. Context and problem area. More and more HEI students in Europe now do part of their studies abroad as exchange students (study periods and placements)

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The Erasmus Without Paper Project

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  1. The Erasmus Without Paper Project Third Annual Groningen Declaration Network Meeting 7-9 April 2014 Washington DC

  2. Erasmus without paper Context and problem area • More and more HEI students in Europe now do part of their studies abroad as exchange students (study periods and placements) • Erasmus+ is Europe’s new mobility programme 2014-2021, and is now going global • Large amounts of student data need to be exchanged in the process • Even though most of it is stored electronically, the exchange of data is still largely paper-based

  3. Erasmus without paper Documents to be stamped and signed • Bilateral agreement • Application form • Nominations • Learning agreement and change form(s!) including student data and course catalogue data • Transcript of Records • Diploma supplements • Arrival/Departure certificates • Institutional key data

  4. Erasmus without paper Student data repositories • Student Information Systems (SIS) • International (Exchange) Student Information Systems (ISIS) (sometimes still Excel files!) • National student databases

  5. Erasmus without paper The solution? • Creating a network that will enable all the data repositories to communicate with each other • Exchange data, not documents (e.g. scans) • Low cost, simple, reliable, secure; tamper-proof • In line with the Groningen declaration

  6. Erasmus without paper Types of partners to be involved in the project • Higher Education Institutes (HEI) • (Semi-)public (I)SIS consortia • Commercial (I)SIS vendors • European Higher Education Networks • Student Organisations • Groningen Declaration affiliated organisations

  7. Erasmus without paper Main aims • mobility scenarios • transport protocols • identity management (authentication and authorization methods) • security issues • data models (with defined semantics), document formats • mobility connectors • dissemination and exploitation

  8. Erasmus without paper Timing • First meeting: december 2012 • 3 follow-up consortium meetings • Project proposal to be submitted on 30 April 2014 (KA2 – Strategic Partnerships - 2 years as of 1 September 2014) • Follow-up project under KA3 Policy actions (preliminary call autumn 2014)

  9. Erasmus without paper Work Groups now starting to operate

  10. Erasmus without paper Official Partners

  11. Erasmus without paper Indirect partners • R3SG (Rome Student Systems and Standards Group) • Ladok (Sweden) • FS (Norway) • MUCI (Poland) • Terena • Eunis

  12. Project Partners Thank you for your attention! Valère Meus Ghent University, Belgium Valere.meus@ugent.be

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