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Special Education Process & Confidentiality. Sheffield City School 2010-2011. Special Education Process. Step 1: The school receives the referral. Two common referral sources 1) parents 2) a school’s BBSST team or RTI referral. · The school will ask for a referral meeting.
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Special Education Process & Confidentiality Sheffield City School 2010-2011
Step 1: The school receives the referral. • Two common referral sources • 1) parents • 2) a school’s BBSST team or RTI referral. • · The school will ask for a referral meeting. • · A team is composed consisting of a general education teacher, special education teacher, local education representative and the parent. Step 2: An Individualized Education Plan (IEP) Team convenes to make a decision regarding the referral. YES OR NO · If yes parental consent for testing is sought. · If consent is given this begins the special education process. All evaluation must be done in 60 days. An IEP must be developed if qualified 30 days after. If a parent refuses consent, then the process stops. Step 3: Conduct Initial Evaluation Typically, the following test will be given to determine eligibility: vision, hearing, and achievement test. However, the following can be given IQ test, behavior scales, speech & language assessment, interviews w/parent, classroom observation, work samples, and developmental scales.
Step 4: Eligibility Meeting · Notice of proposed meeting regarding eligibility will be sent out to parents. · If eligible, a parent can refuse to have their child to receive services. The process stops. Step 5: An IEP is developed If consent is provided, a meeting is held to develop the IEP (Individualized Education Plan). An IEP determines what services your child will receive. A plan of action is written.
A Statement of Beliefs: Every student has the right of privacy of their records. All educational records must be stored in a manner that will ensure confidentiality and privacy of the student. The use of educational records must be done in a manner that will ensure confidentiality and privacy of the student. 290-8-9-.08(2)
Regarding Special Education Records the following will be the guidelines: 1. Information collected as part of the educational records must be stored, retrieved, and utilized for the benefit of children with disabilities in a manner that will ensure confidentiality and privacy rights. 2. The special education teacher will store (e.g. locked filed cabinet) and safeguard the confidentiality of the records within the local school (e.g. the classroom).
Who can have access to the special education records: Parents can review all educational records without unnecessary delay. Note: The Code however allows within 45 days. Parents may request a copy of those records. A Parents Representative: Upon written authorization of the parent a representative of the parent may review the records. School Employees: who have legitimate interests. Note: the school or educational agency must keep a record of all persons who are given access to the educational records. School Officials: from other districts in which a child enrolls or intends to enrolls. State Officials or Federal Official: who has monitoring and enforcement authority regarding special education. Person who have been granted authority by legal subpoena. Others: Appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the child or other individuals.
Policies Regarding Records • Copies of records will be $1.00 a page except for routine distribution of paperwork i.e. annual copy of rights & IEP. • Parents may request amendment of record and if they believe there are errors or inaccurate information contained. It is the school system decision whether to allow the amendment. If the school system disagrees it is the responsibility of the school system to notify the parents of their right to a local hearing. • If parents request information that involves other students the names of those students will be withheld and the information regarding their child will be provided. • It will be the policy to retain educational records for a period of 5 years after the child is dismissed from the special education program.
