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Overview of

Prof Dr Khairul Anuar Kassim Deputy Director (Project) Research Management Centre. Overview of. Project Management Team. Who is who - Proposal and Record Unit. Responsible to all proposal application.

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Overview of

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  1. Prof Dr KhairulAnuarKassim Deputy Director (Project) Research Management Centre Overview of

  2. Project Management Team

  3. Who is who - Proposal and Record Unit Responsible to all proposal application Responsible to check & assist registration grants from GUP, FRGS, ERGS, PRGS, LRGS, SRGS, KTP, Contract, Others Responsible to check & assist registration grants from GUP,Instituition, Sciencefund, Technofund, NRGS

  4. Grants Offered – Internal Funding

  5. Grant Offered – External Funding

  6. International Collaborative Research Grants

  7. International Collaborative Research Grants… cont

  8. Grants Still Open for 2013

  9. Statistics of Application and Approval 2013

  10. Project Record Management Improvement • Conduct Registration Clinic • Assist researcher to register external grants in RADIS and UTMFin

  11. Project Record Management Improvement …cont

  12. Member Management Module – Project Leader Replacement 2 3 http:\\radis.utm.my 1. Login into RADIS 2. Click ‘ Main Page’ (list of all projects will appear) 3. Click at Ref. No. Project 4. Click at ‘Member Management’ 5. Select from drop-down 6. Click Apply 1

  13. Member Management Module – Add/ Delete Members 2 3 1 4

  14. Statistic of Grants Registration 2013 Total no. of project registered and activated in the year 2013 is 832 (inclusive of 496 GUP projects)

  15. Who is who – Activity Unit • En Mohd Farizal Rashid(Admin Officer Activity Unit) • Ext: 37870 • Email:mfarizal@utm.my • Pn. NurlailyZakaria • (Admin Asst. Activity Unit) • Ext:37864 • Email: nurlaily@utm.my • Cik Siti SyatirahMazelan(Admin Asst. Activity Unit) • Ext: 37864 • Email:syatirah-rmc@utm.my FABFBMEFKA FKM FS FPetroleum FKomp FGHTFKEFKK FPendidikan FPPSM UTM, KL FTI

  16. Research Activities Description of research activities • Research activities include presenting papers, meetings, discussions, workshops, site visits, data and sample collection • Two categories of research activities: National Activities (within Malaysia) and Oversea Activities(Abroad) • Research activity expenditures can be claimed under V21000 allocation(Travelling Expenses & Subsistence) . 4. Project leader, students and team members are allowed to involve in the research activities subjected to term and condition by the sponsor

  17. Research Activities Management -Improvement • E-boarding Activity Module - RADIS

  18. Research Activities Management -Improvement Effective from July’13

  19. Activity Management Module - RADIS http:\\radis.utm.my 1. Login into RADIS 2. Click ‘ Main Page’ (list of all projects will appear) 3. Click at Activity Management 4. Click at Application Form 5. Click at National 6. Select from drop-down – Staff, Student etc 7. Particular of ‘Staff’ will appear than click ‘next’ 8. Proceed with the details of activity 1

  20. Activity Management Module - RADIS • http:\\radis.utm.my • Key-in the details of activity • Activity Details Tab • Project Details Tab • Expenditure Details Tab • Attachment Tab • Declaration Tab • 2. Submit

  21. Workflow (Local Application) RADIS

  22. Workflow (Overseas) https://hrfin.utm.my/oversea/indexTransfer.jsp Login to the website.Go to Overseas trip > new application. 1 Lain-lain Modul 1. Select Perjalanan Luar Negara

  23. Select ‘Permohonan Baru’ Select from drop-down ‘Form A’ 1 Fill in the particulars of activity 2 3 Fill in the particulars of funding details

  24. Statistics of Research Activities (Jan-June 2013) Total application is 766

  25. Who is who – Appointment Unit • PnHartini • (Senior Assistant Registrar) • Pn. Norfaizah • (Admin Asst. Appointment Unit) • CikAzrin(Admin Asst. Appointment Unit) FKEFKM FBME FGHT FTI FSFKK FPREE FP FM FKK FAB FKA AkademiBahasa

  26. Statistics of R&D Man Power R&D Man Power by Grade under 10th MP

  27. Statistics of R&D Man Power by RA

  28. Online Appointment Module - Improvement Effective from Sept’13 Will be launched soon RSG / SPB Appointment Module

  29. HUMAN RESOURCE APPOINTMENT FLOW CHART Start Fill in Iklan Jawatan Kosong (IKJ) Candidate 1 Project Leader Choose candidate & decide on salary level 2 Check the application 3 PT(P&O) incomplete Check V11000 balance & verify the application PT (Lantikan) 4 Director/PT(Lantikan) Approve application 5 Generate appointment letter PT(P&O) 6 Appointment letters through e-mail to the Applicants / Project Leaders together with Letter of Undertaking and Letter of Acceptance PT(P&O) 7 PT (Lantikan & PT(P&O) Salary payment instruction 8 11 End

  30. Process Flow – Appointment Module • Appointment • application • (Project Leader) Approval by RMC Officer 3 1 APPLICATION APPROVAL PROCESS 2 4 Verification by RMC Clerk Offer Letter

  31. RO/ARO/RA Appointment Application Module URL : https://radis.utm.my/rmc/

  32. RO/ARO/RA Appointment Application Module Login RADIS Main Page lists all projects Click at Ref. No. of project Click at Appointment Choose Type

  33. RO/ARO/RA Appointment - Application Module 2 1

  34. RO/ARO/RA Appointment Application Module

  35. RO/ARO/RA Appointment Application Module

  36. RO/ARO/RA Appointment Application Module

  37. RO/ARO/RA Appointment Application Module

  38. RO/ARO/RA Appointment Application Module

  39. RO/ARO/RA Appointment Application Module

  40. SUZIANA MOHD TAHIR Samb : 37824 E-mail : ziana@utm.my NORHIDAYAH BAHROM Samb : 37824 E-mail : norhidayah@utm.my Who is who – Monitoring Unit Norlinda binti Ali E-mail : norlinda@utm.my Nur Illani A. Khalid E-mail : illani@utm.my • FAB • FBB • INTERNATIONAL CAMPUS • FKK • FPREE • FKM • FS • FP • FTI • FKA • FKE • FGHT • FKBSK • FPPSM • AKADEMIK BAHASA

  41. Statistics Of Completion Of Project – 10th MP

  42. Statistics of Completion of Project – 9th MP

  43. Improvement - Online System For Progress Report (PR) & End Report (ER) Effective from Sept’13 Capture from eLPPT or key-in Capture from RADIS appointment module or key-in Capture from eLPPT or key-in

  44. Online System For Progress Report (PR) & End Report (ER) • Now Project Leader can send progress report and end report through online system at : https://radis.utm.my • Progress reports must be sent to the RMC every 6 months. Every June and Dec for each year until the expiry of the research project. Online system is applicable for all grants except for KTP Grants, Technofund, Others and Contract. • End Report must be sent 3 months after completion of project except for ERGS ( 6 months after project completion).

  45. Online System For Progress Report (PR) & End Report (ER) Start Project Leader will get notification to submit PR or ER when entering RADIS Project Leader fill in PR or ER. Please fill all available tab in PR and ER modules. Submit to RA Dean to get an approval RMC will verify the PR or ER Sent to sponsor depending on the type of grant. End

  46. Online System For Progress Report (PR) & End Report (ER) 1

  47. Online System For Progress Report (PR) & End Report (ER) 2

  48. Online System For Progress Report (PR) & End Report (ER) 3

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