USPS District Officers Calendar 2013 - 2014

1. USPS District Officers Calendar 2013 - 2014 Provided by: The Leadership Development Committee Stf/Cdr R. P. Davis, AP AS&PS & NVSPS Stf/C R.P. Davis

2. Instructions for use of this calendar: To add your District and Squadron Events: • Use the Normal View using View drop down. • Click on Text Box Icon on the tools bar. • Point at the day on the calendar where you want to add event. • Left Click to insert Text Box. • Change text size to 8 or 10 point. • Type in the event. • Adjust text box to position event where you want it. • Click outside the calendar to finish. • Rename and save revised calendar. NOTE: HQAB dues notice Emailed on the first of every month and mailed on 15th of each month Check web site monthly for non renewals that should be notified. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

3. January Reminders: All – Attend Annual Meeting in Jacksonville, FL D/C – Send invitation and details to Chief Commander's representative who will attend your Spring Conference. D/C – Give date/location of Fall Conference to NXO at Annual Meeting. DEO– Follow up with squadron commanders to ensure that nominations for SEO and Asst SEO are submitted on form ED-80 prior to squadron elections. DEO – Participate in teaching aids judging at Annual Meeting as assigned. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

4. February Reminders: All – Plan attendance and participation at Spring Conference. D/C – Prepare agenda for Spring Conference. D/C – Verify that squadrons have submitted OD-2 forms to HQ. DEO – Send report to squadrons on USPS Annual Meeting. DEO – Prepare program and awards ceremonies for Spring Conference. DEO – Check on ED-1's with incoming squadron commanders. D/Tr – Arrange for audit of district books prior to Spring Conference. February Deadlines: D/C – OD-1 forms listing new officers for national directory Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

5. March Reminders: All – Attend Spring Conference. All – Encourage your bridge and other members to attend Spring Conference. D/C – Conduct Spring Conference. DEO – Conduct educational activities at Spring Conference. Distribute meeting minutes to NEO, Asst NEO, SEO's and appropriate R/C's. DEO – Contact SEO's about ED-27 forms from Spring classes. DEO – Contact SEO's about Form HQ800 for Summer classes. D/Sec – When completed, send Spring Conference minutes to NXO, NEO and N/Sec Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

6. April Reminders: DEO – Verify all ED-27's for Spring Boating classes have been submitted online Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

7. May Deadlines: ALL – Safe Boating Week – 18-26 May 2013 May Reminders: D/C – Confirm that there is no conflict between your district conferences and national Governing Board and Board of Directors meetings. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

8. June Reminders: ALL – Make reservations for the San Antonio Fall Governing Board Meeting Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

9. July Reminders: All – Make reservations for the San Antonio Fall Governing Board Meeting D/C – Send invitation and details to chief commander's representative who will attend your Fall Conference. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

10. August Reminders : D/C– Forward recommendations to the chairman of the national Committee on Nominations for GB general members. D/C – If not already started, begin work on merit mark recommendations. D/C – Give date/location of Spring Conference to NXO at Fall GB. DEO – Send suggestions for discussion at the San Antonio GB Meeting to the DEO handling the DEO meeting. DEO – Prepare educational program for Fall Conference. Order awards if necessary. DEO – Assist D/TA chairman to plan for TA competition at Fall Conference. August Deadlines: DEO – Submit Form HQ800 information for Fall Boating classes online at: http://www.usps.org/national/eddept/b/hq800.htm Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

11. September Reminders: All – Plan to attend Fall Conference. All – Report Governing Board actions to all interested. D/C – Be sure NomCom is working on slate for next year. D/C – Check arrangements and prepare agenda for Fall Conference. DEO – Remind all SEO's to submit a teaching aid for the 2014 Annual Meeting. DEO – Report to SEO's on GB meeting. DEO – Prepare for educational activities at Fall Conference. September Deadlines: All – Attend the San Antonio Governing Board DEO – Submit DEO nomination for Chapman Award to HQ Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

12. October Reminders: All – Attend Fall Conference. D/C – Remind squadron commanders to participate in Parade of Publications at USPS 2014 Annual Meeting. D/C – Merit mark recommendations must be to area monitor by 15 November. DEO– Conduct educational activities at Fall Conference. Send minutes to NEO, Asst NEO, SEO's and appropriate R/C's. DEO – Assist D/TA chairman to get best TA's to Annual Meeting. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

13. November Deadlines: D/C – Merit Marks to Area Monitors by 15 November All – Final Fiscal 2013 Expense Vouchers Due to HQ DTr – Educational Fund Donations Due to Ed Fund Administrator November Reminders: DEO – Contact SEO's about spring Boating classes. All – Make reservations for USPS 2014 100th Anniversary Annual Meeting Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

14. December Reminders: All – Plan to attend the 100th Anniversary Annual Meeting , Hyatt Regency Jacksonville Riverfront, Jacksonville, FL D/C – Check that D/NomCom has sent ED-80 form to NEO for approval of next year's DEO and AsstDEO. DEO – Submit Form HQ800 for spring classes at: http://www.usps.org/national/eddept/b/hq800.htm DEO – Remind S/NomComs to submit ED-80 form for approval. DEO – Send suggestions for discussion at annual meeting to DEO handling the DEO meeting. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

15. January Reminders: All – Attend the 100th Anniversary Annual Meeting at the Hyatt Regency – Jacksonville Riverfront, Jacksonville, FL D/C– Send invitation and details to Chief Commander's representative who will attend your Spring Conference. D/C – Give date/location of Fall Conference to NXO at Annual Meeting. DEO– Follow up with squadron commanders to ensure that nominations for SEO and Asst SEO are submitted on form ED-80 prior to squadron elections. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

16. February Deadlines: D/C – OD-1 forms listing new officers for national directory February Reminders: All – Plan attendance and participation at Spring Conference D/C – Prepare agenda for Spring Conference. D/C – Verify that squadrons have submitted OD-2 forms to HQ. DEO – Send report to squadrons on USPS Annual Meeting. DEO – Prepare program and awards ceremonies for Spring Conference. DEO – Check on ED-1's with incoming squadron commanders. DEO – Participate in teaching aids judging at Annual Meeting as assigned. D/Tr – Arrange for audit of district books prior to Spring Conference. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

17. March Reminders: All – Attend Spring Conference. All – Encourage your bridge and other members to attend Spring Conference. D/C – Conduct Spring Conference. DEO– Conduct educational activities at Spring Conference. Distribute meeting minutes to NEO, Asst NEO, SEO's and appropriate R/C's. DEO– Contact SEO's about ED-27 forms from Spring classes. DEO– Contact SEO's about Form HQ800 for Summer classes. D/Sec– When completed, send Spring Conference minutes to NXO, NEO and N/Sec. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS

18. Important Web Sites: Leadership Development Committee: http://www.usps.org/national/ot Submission of: Form HQ800. . . . . . . . . . http://www.usps.org/national/eddept/b/hq800.htm Form ED-27 / 26. .. . . . .http://www.usps.org/national/eddept/b/hq800.htm Renewals:. . .. . . .. . . . . .http://www.usps.org/dues/reports/reports.php HQAB dues notice Emailed on the first of every month and mailed on 15th of each month. HQAB Squadrons - Check web site monthly for non renewals that should be notified. Stf/Cdr R. P. Davis, AP AS&PS & NVSPS