Easy Web-Based Requisition/Purchasing

1. Easy Web-Based Requisition/Purchasing Case Study of Aspect Medical Systems, Inc. Dayton Neill March, 20 2006 QAD Mid-West User Group

2. Agenda • A Little About Aspect Medical • Business Needs • The “Old” Way • Solution Implementation & Features • Screen Shots • ROI • Future Plans • Q&A

3. A Little Bit About Aspect Medical • Founded 1987 • Newton, MA • 300+ Employees • Manufacturers Brain Monitoring Device • $100M Annual Sales • Dayton is the Mgr. of Corporate Apps.

4. Business Needs • Improved tracking of open PO’s • Improve period-end close • Produce management and financial reporting • Guarantee proper approval process • Comply with Sarbanes-Oxley Act: • SEC’s position is that companies should have transactions properly recorded to permit the preparation of financial statements • Reduce the time to process a vendor invoice • Help end-users better manage their purchases

5. The “Old Way” (based on a true story) (movie pending)

6. Solution Strategy • Maintain Process Integrity • Allow employees to create multi-line requisitions from their desktop via a browser • Allow easy approvals via email and web links to the web-based PO system • Allow full visibility to open or pending requisitions, and open or closed PO’s • Allow employees to receive product at their desktop and forward paper invoice to AP

7. Solution Implementation • Aspect Medical chose ISS Group’s TPT Application to provide the web-based PO system • Provides full workflow capability • Allows all users to manage their PO’s • TPT’s security model ensures confidentiality and control • Includes email alerts

8. Solution Features • Full traceability is maintained across entire process • All Transactions can be performed online from the office or remotely • PO’s can be partially received • Line and Header comments are stored • Each purchase order will show a conformed signature of the approver on it when it prints • Each user can access a report showing their open and closed purchase orders

9. Solution Environment • Platforms: • MFG/PRO eB2 • Progress 9.1D • ISS TPT v4.0 • Sun Solaris 9.0 (same box as MFG/PRO db) • Scope: • 3 sites (1 domestic, 2 international) • 250+ Possible Requisitioneers • 30+ Approvers

10. Architecture ISS TPT MFG/PRO Security Vendors Approval Logic & Workflow Open Reqs PO’s Custom Reports AP System Preferences General Ledger

11. Login Screen

12. Main Menu

13. Requisition Maintenance Screen

14. Header/Line Comments

15. Approval Request Email

16. Requisition Approval Screen

17. Approved PO Email

18. PO Print Screen

19. Printed PO

20. PO Receiving Screen

21. PO by Order Report

22. PO by Order Report

23. Cognos Reports

24. The ROI • Reduced load on materials buyers • Greatly improved visibility of entire process for users • Reduced costs and time to acquire products and services • Improved service levels to entire organization • Allowed Global control of MRO process

25. The Bottom Line “Purchase Order Web-Based Integration with QAD enabled us to improve on two major areas: a) Financial Quarterly Management b) Departmental Forecasting”

26. Future Plans • Add full document management for attachment of specs, pictures and commentary • Add visibility to suppliers to arrival of MRO product deliveries • Allow raw-materials to also be delivered via same technology

27. Questions? • Dayton Neill • Aspect Medical Systems • Manager of Corporate Applications • 617-559-7036 • dneill@aspectms.com • Paul Naso • ISS Group • 704-846-3390 • pnaso@issgroup.net • http://www.issgroup.net

28. Thank You (applause)