[Exercise Name] After Action Conference

1. [Exercise Name]After Action Conference [Insert Logo Here] [Exercise Location] [Exercise Date]

2. Agenda • Introductions & Opening Remarks • Exercise Summary • Items Identified • AAR Review • Improvement Plan Development • Next Steps

3. Introduction • Your name • Your organization • Your role during the exercise • One key success during the exercise • One key challenge during the exercise

4. Exercise Summary [Insert a brief description of the exercise including the scope, objectives (including Target Capabilities, activities, and scenario used to achieve objectives)]

5. Exercise Objectives • Objective 1 • Objective 2 • Objective 3

6. Scenario Synopsis [Insert brief summary of the exercise scenario]

7. Key Strengths & Accomplishments [Insert the key strengths from the exercise]

8. Key Areas for Improvement [Insert the key areas for improvement from the exercise]

9. AAR Review & Approval Report Section • Section 3: Analysis of Capabilities • Section 4: Conclusion • Appendix A: Improvement Plan • Appendix B: Lessons Learned (Optional) • Appendix C: Participant Feedback (Optional) • Appendix D: Exercise Events Summary Table (Optional) • Appendix E: Performance Ratings (Optional) • Appendix F: Acronyms [Review the exercise AAR with participants and solicit feedback on its content]

10. Report Approval Process • Decision by consensus • Unresolved issues (e.g. consensus not attained) • Consider compromises • Refer to Exercise Directors • Exercise Directors consult with applicable agency head

11. Improvement Plan Development • Divide into groups • Select a group leader and recorder • Discuss each lesson learned • Turn recommendations to actions • Provide actions to facilitator • Reconvene to brief actions to entire group

12. Writing Improvement Actions • Determine action needed to fix the problem • Choices: • No further action; already fixed • No further action; not worth fixing • Accept recommendation as is • Choose new action—if so, write it

13. Writing Improvement Actions • Action generally include plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises • All follow-up actions must have: • What must be done (an action e.g., a verb) • Who will do it (agency and POC) • When it will be done (specify reasonable date)

14. Sample Improvement Actions Template Use these templates as suggestions for refining recommendations. You need not match the wording exactly. • (Who) will prepare/revise _____ plan to (correct what?) by (when). • (Who) will prepare/revise _____ policy or procedure to (correct what?)(when). • (Who) will conduct training for (group) in (what?) so that _____ by (when). • (Who) will obtain/repair ____ equipment/facilities so as to ____ by (when). • (Who) will conduct _____study/analysis to (action required) so as to ____. • (Who) will convene a working group of ____(people/agencies)____ to (action required) so as to correct (what).

15. Improvement Plan Matrix

16. Action Brief Please indicate: • Which items require no further action • Recommendations with no change to actions • Changed or new actions and why Facilitator will record revised actions.

17. Wrap-up • Next Steps • Memo report • Follow-up progress meeting • Closing Comments

18. Thank you for participating! [Insert Logo Here] [Department name] [Phone #] [Email address]