South African AIDS Conference 2007

1. South African AIDS Conference 2007 Presenter: Leon Steyn Project Manager: Genieve Lemmon: Genlem Projects

2. OUTLINE OF PRESENTATION • Introductions: Project Partners • Vision • Objectives • Roles and Responsibilities • Rationale for Site selection: 2 prong strategy • Standard Operating Procedures: (LIMS and Training Protocol)

3. Project Partners

4. VISION To develop public private partnerships to mitigate the impact of HIV&AIDS in South Africa by promoting correct and consistent use of condoms across the contract cleaning industry and beyond.

5. OBJECTIVES • Provide access to condoms to cleaners within the contract cleaning industry • Improve consistent and convenient access to condoms for the public at large • Strengthen relationships between the public and private sectors • Provide a monitoring and evaluation system which can track accessibility and the uptake of condoms • Develop and document a best practice model for condom distribution through public private partnership

6. ROLES AND RESPONSIBILITIES: DoH • In co-operation with the various participating cleaning companies and sites, to manage the logistics and supplying of various distribution centres with sufficient and timeous supplies of condoms. • To manage the auditing and capturing of data around condom distribution. • To identify in conjunction with participating companies, individuals to be trained in managing the distribution and re-supply of condoms at a site and company level, covering reporting and monitoring and evaluation mechanisms. • In conjunction with participating companies to gain buy in from client’s of the contract cleaning industry and to provide credibility and support to the process.

7. SABCOHA • To provide a project management, co-ordinating and liaison mechanism between the department of health and the participating cleaning companies. • Assist in the procurement of condom dispensers at an affordable rate in conjunction with a partner such as Steiner • To market the programme and to foster support with the client’s of the contract cleaning industry. • To provide a quality assurance mechanism and system to ensure the smooth running of the programme. • To in conjunction with the department of health develop an industry wide model which can be rolled out on an ongoing basis and to ensure sustainability of the project.

8. PRIVATE SECTOR: PRESTIGE, FIDELITY SUPERCARE, STEINER GROUP, BIDAIR • Negotiate with clients in conjunction with the project team and the department of health for the programme to take place on their sites • Provide staff for training in logistics and management • Provide internal human resources and infrastructure necessary to participate in the programme. • Where necessary distribute condoms to satellite sites • Ensure timeous and efficient re-supply of condoms • Ensure the monitoring and evaluation of the re-supply of condoms • Reporting to the department of health and project team monitoring and evaluation systems.

9. RATIONALE FOR SITE SELECTION • A number if sites can be negotiated through one contract • There is a relatively high concentration of contract cleaning staff • Sites are high traffic areas for the public • Sites have space and facilities to store condoms • Sites either have condo cans already onsite or are willing to fund these or use the dispensable units

10. STANDARD OPERATING PROCEDURES • STEP 1: Identification of Site • STEP 2: Listing as Primary Distribution Site • STEP 3: Preparation of Site • STEP 4: Audit for storage • STEP 5: Ordering and Reporting

11. Targets Linked to strategy

12. Achievements to Date • Originally only 20 sites planned. Currently there 45 Primary Distribution sites across the 9 provinces • To date 2’610’940 condoms have been distributed through the programme since it’s inception in July last year • Exponential increase in distribution per month with new sites, averaging over 400 000 per month for the last 3 months with March totalling 630 000 units distributed. • At UKZN Howard College the team was able to increase the distribution on average by 300 percent from approximatley 30 000-40 000 per month to between 100 000 -110 00 per month when students are onsite.

13. Challenges • Management of a range of stakeholders • Management across a variety of levels from director level through to cleaner level • Ongoing and consistent reporting • Combating steroetypes and negative perceptions with regards to the use of condoms • Limited knowledge as the both the quality, effectiveness and importance of consistent condom usage

14. Contact Details Project Promote Project Office open from 8:00am to 1:00pm Andrea Smith (project Administration and support): on 031 267 9034 or e-mail info@genlem.co.za