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Local Rules Apply:

Learn how to create and sustain a cost-effective digital preservation system even with limited resources. Explore strategies for managing digital content, legacy data, and digital scholarship initiatives. Get insights on tools and standards, and discover the importance of partnerships with libraries, universities, and communities. Connect with experts and take action to preserve your valuable digital assets for the future.

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Local Rules Apply:

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  1. Local Rules Apply: Creating and Sustaining a Cost Effective Digital Preservation System on a Limited Budget Matt Ransom, Digital Assets Manager Belk Library and Information Commons Appalachian State University

  2. Beginnings… • The environment • Creating digital content since 2004 • Storage on servers • Backups on CDs and DVDs • Creation of new team

  3. Goals… • Start the move toward becoming a “Trusted Repository” under ISO 16363 • Standardize processing using the OAIS model • Standardize a coherent file system that is consistent with Special Collections and University Archives collection arrangement • Secure our content using three on and off site storage areas • Multiple backup resources

  4. Digital Content • Digitized content (audio, video, images, documents) • Born digital content (audio, video, images, documents and disk images) • Research Data • Sources of content

  5. Storage • Content is spread across 4 different servers • One large file directory system for archival original files • Omekastorage (access files) • Archivematicastorage (AWS-S3) • Other cloud storage (Google Drive)

  6. Legacy Data • Organization across servers • Clean up of duplicate and non archival material • Clean and standardize metadata • Why?

  7. Archivematica • Choosing tools • OAIS model • Consolidated processing (a systematic approach) • METS file with PREMIS and DC • Direct storage and access pipelines • Additional storage (10 years from now?) • Access options • Local installation working with Library Systems Admin

  8. Digital Preservation Policy • Who we are • What we do • Why we do it • How we do it (standards: LOC, NDSA, ISO) • Customer friendly

  9. Our Partners • Library • University • Community • Region • State (State Archives, UNC Institutional Partnerships)

  10. Library Partners • Systems Administrator • Repository administration and maintenance • Web Services • Online presence • Technology Team • Equipment

  11. University Partners • University IT • Server storage • Cloud storage • Data backup • Chief Information Security Officer • Data security

  12. Community Partners • Public library • Digital Watauga • Historical societies and other local history groups • Blowing Rock Historical Society • Lincoln Heights Recreation Corporation • Mountain Home Memories: Digital Library of Southern Appalachia • How we work with them • Education about preserving digital content • Managing some of the content ourselves

  13. Digital Scholarship & Initiatives (DSI): Challenges • Challenges: • Funding and resources • Education - lack of understanding of basic technology • Trust – ownership and management of digital content • Leadership changes

  14. Do Something! • The worst thing you can do is nothing. • What are similar institutions doing? • Connect with colleagues. • Ask us! We are here to help.

  15. My Contact Info: Matt Ransom Digital Assets Manager Digital Scholarship and Initiatives Belk Library and Information Commons Appalachian State University ransommw@appstate.edu (828) 262-7188

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