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OPPM tm One-Page Project Manager

OPPM tm One-Page Project Manager. Get everyone on the same page… Literally. www.oppmi.com. Manage any Project with a SINGLE Sheet of paper What is a project? Reduce any project to a one-page document. PLAN and communicate essential details.

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OPPM tm One-Page Project Manager

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  1. OPPMtmOne-PageProject Manager Get everyone on the same page… Literally. www.oppmi.com

  2. Manage any Project with a SINGLE Sheet of paper • What is a project? • Reduce any project to a one-page document. • PLAN and communicate essential details. • Works for management, team members, customers, and stakeholders.

  3. Why use a communication tool? • Communication was the main differentiator separating the top 2% of project managers from the rest. (Research by Andy Crowe, author of multiple books on project management.) • What is the core information that any person needs to know about your project – • Before you start? • At any point in the process?

  4. OPPMTM Overview Free video: https://www.oppmi.com/project-management-training-videos.cfm • Objectives…What and Why? Overall and by task. • Tasks…How? High level tasks for the project. • Owners…Whohas responsibility? • Timeline…When will the task will be worked on? Plans for completion. • Cost…How much? Current budget metrics. Is action if necessary? • Summary…very brief • Other Metrics..Included newer format

  5. STEPS for usingOPPMTM • Complete the header: • Project Leader • Project Title • Current Date • Project Objective • Who’s on the team? • Get task owner agreement! • Sample For WYSO Art of Note

  6. Complete header info. Who’s on the team?

  7. TASK Lists and OBJECTIVES • List all the tasks. • What are the sub-objectives. • Use the matrix to identify the objective of each task.

  8. Sample tasks: Sample OBJECTIVES: • Clear Communications • Relaxed Fun Ambiance • Well – Organized • Successful Fundraising • Use the matrix to identify each task objective. If there are tasks that don’t align with an objective – can they be removed?

  9. Set UP Time line: • & Indicate when each task happens:

  10. List Tasks with Owners: • Try to have single owners. • Be creative with large groups. • Use color if it helps.

  11. More Metrics: • Budget • Other measurements • SUMMARY / forecast: • How is the project going? • What is coming up? • Quick synopsis of major milestones, risks, issues, opportunities, etc. (3 minute or <)

  12. Updating OPPMTM : • Shift date line to the right to indicate current time period. • Fill in progress dots – or “x” for completion. Open circles mean a task has fallen behind. • Update metrics. • Fill in summary and forecast. • Update task list as needed – this is a living document.

  13. OPPMTM DEMO CCMA – large conference that includes per-survey / post survey. Art of Note Gala – large number of players. NEXT TOOL: “Insight Dashboard”

  14. Dashboard – another project management / communication tool • Key Accomplishments • Next Steps • Concerns / Issues… paired with • Plans to resolve • Key Areas with Time Line and Notes.

  15. Key areas match sub-teams

  16. contact info Editable versions or further training Libby Bestul Outreach Specialist School of Human Ecology / Cooperative Extension and Interim Asst. Director for Center for Financial Security Lbestul@wisc.edu 608-262-2611

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