1 / 46

PowerPoint

PowerPoint. PowerPoint. Multiple OUTPUT types : Paper Onscreen Web presentation 6 x 6 rule no more than 6 points per slide No more than 6 words per point Placeholder – area of a slide reserved for text or other content e.g. Content Placeholder . TEMPLATES.

camdyn
Download Presentation

PowerPoint

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PowerPoint

  2. PowerPoint • Multiple OUTPUT types: • Paper • Onscreen • Web presentation • 6x6 rule • no more than 6points per slide • No more than 6words per point • Placeholder – area of a slide reserved for text or other content e.g. Content Placeholder

  3. TEMPLATES FILE > NEW > BUSINESS link > PRESENTATIONS link

  4. VIEWS • NORMAL • “Click to add notes” (Speaker Notes) at bottom of window • OUTLINE: 2NDtab at top left margin • To demote a level, click on the HOMEtab > PARAGRAPHgroup> • SLIDE SORTER • “HIDE SLIDE” • Moving slides • Deleting slides • Transition effects

  5. VIEWS cont. • SLIDE SHOW (F5 - always starts show on Slide #1) • POINTER OPTIONS: • Right-click anywhere on the slide > POINTER OPTIONS • Click Highlighter in the pop up menu (or any other pen , ink, and/or arrow options) • Click and Drag the Highlighter overdesired text • To END a slide show, hit ESCAPEbutton • NOTES page • information for the speaker • Text that shouldn’t go on a slide

  6. FIND & REPLACE TEXT • FIND: • CTRL + F > key in the desired text > FIND NEXT button • REPLACE: • At top-right> EDITING group> REPLACE drop-down arrow > key in the word you want to replace > key in the replacement word > REPLACE ALL

  7. THEMES • DESIGN tab > THEMES group > click on the MORE button to access more themes • There are also themes for Colors, Fonts and Effects at the right of the Themes group

  8. INSERTING, HIDING, & DELETING SLIDES • INSERTING: HOME tab > SLIDES group > NEW SLIDE button or: • At left margin, in SLIDE tab: • Right-mouse click in between 2 slides, and select NEW SLIDE • When you select a slide, and then click on the NEW SLIDE button , the new slide will be inserted after the selected slide • HIDING: right-click the slide that you want to hide >HIDE SLIDE • DELETING: select the slide, hit DELETE key

  9. DISPLAY 2 PPTX. WINDOWS ON SCREEN AT ONCE • VIEW > WINDOW group > ARRANGE ALL button

  10. Inserting Slides From Another Presentation • From an existing Presentation • New Slide dropdown andchoose Reuse Slides • In Reuse Slides pane, clickBrowse, Browse to File thenclick open to locate pptx • Click on slide(s) needed in Reuse Slide pane • To insert all slides right click any slide and choose Insert All Slides • May also keep source formatting

  11. LAYOUT • To change the layout of a slide: • Right-mouse click on the slide,(but not on an object) • Select : LAYOUT • Select the type of layout you want

  12. SLIDE TRANSITION • ANIMATIONStab >TRANSITION • TO THIS SLIDEgroup > select a slide transition effect. • To see more transition effects, in the • Quick Styles list, click the More button . • Transition SPEED • ANIMATIONStab > TRANSITION TO THIS SLIDE group > TRANSITION SPEED drop-down arrow:

  13. SLIDE TRANSITION TIMING/APPLY TO ALL • APPLY TO ALLbutton • Transition SLIDE TIMING” TRANSITION TO THIS SLIDE group > TOP-RIGHT

  14. ANIMATION • To add a special visual or sound effect to text or an object. • Includes entrance, exit, and sound effects applied to individual bullets of text • ANIMATIONS tab > ANIMATIONS group > button > button > • a window at the right will open > click on the ADD EFFECT button • -if you select:MORE EFFECTS -a window appears

  15. ANIMATION cont. • Each time you apply animation to an item • A textbox will appear in the CUSTOM • ANIMATION pane at the right • If you are applying “animation” to text • Click on the drop-down arrow at the end Of this textbox > select EFFECT OPTIONS • Select the 3rdtab: TEXT ANIMATION Group text: By 1st Level Paragraphs OR: select any level

  16. HOW TEXT APPEARS ON SCREEN • ANIMATIONS tab > CUSTOM ANIMATION button > ADD EFFECT buttonselect an effect • When you select an effect it will appear in a list in the CUSTOM ANIMATION pane

  17. SLIDE TIMINGS • SLIDE SHOWtab >SET UPgroup > REHEARSE TIMINGS • The REHEARSAL toolbar appears & the SLIDE TIMEbox begins timing the presentation. • Click on the NEXTbutton to advance to next ITEM on a slide • When “timing” i.e. 10 sec, if you have “applied” an animation, eachanimated object is factored into the “timing”

  18. FORMATTING & SPELL CHECK • Change the font size and font style • FORMAT PAINTER - SHAPE FILL • It’s important to Spell check your presentation, as any spelling mistake will be magnified on the projection screen • REVIEW tab > PROOFING group

  19. REMOVE SHADOW FROM FONT & DOUBLE SPACING • DRAWING TOOLS toolbar > FORMAT tab > TEXT EFFECTS button > SHADOW > NO SHADOW • DOUBLE-SPACING: • HOME tab > • PARAGRAPH Group > • LINE SPACING • button

  20. CHANGE LINE SPACING OF TEXT • HOME tab > PARAGRAPH group dialog launcher > click on the LINE SPACING drop-down arrow

  21. Modifying Lists/Text in a Placeholder • Click directly on the dashed line around the text placeholder, it turns solid • Click on the number list button • To modify text click the desired format option, e.g. Bold • Modify a numbered list by clicking the drop down arrow, and choosing a style • You may change subpoints by selecting them and then choosing a different bullet style using the dropdown

  22. CHANGE THE SIZE OF BULLETS TO 75% OF THE HEIGHT OF THE TEXT • Home tab, Paragraph group, click drop-down arrow beside Bullets button, select: Bullets and Numbering • in the Size box key in the % number needed

  23. HEADERS/FOOTERS • INSERT tab > HEADER & FOOTER • FOOTER: at the bottom: select the checkbox beside: • If you would like headers/footers on both slide and the notes/handouts, you have to add/change the options to bothtabs • Slide numbers • FOOTERS • IF you do not want a footer on the “Title Slide”, select the checkbox beside: • NOTES/HANDOUTS SHEETtab • HEADERS • To VIEWfooter in SPEAKER NOTES without using PRINT PREVIEW: go to: VIEW > NOTES PAGES

  24. SLIDE MASTER • SLIDE Master • Controls the appearance of all slides simultaneously • Can also apply changes to individual layouts • VIEWtab > PRESENTATION VIEWS group, click SLIDE MASTER button • Close by clicking Close Master View

  25. INSERT DATE & CLIPART • INSERT tab > Choose a format > UPDATE AUTOMATICALLY > OK • INSERT tab > ILLUSTRATIONS • group > button • In the SEARCH FOR textbox, key in The theme of pictures you desire >GO button • Hover your mouse to the right of the Picture you wish to insert, and a drop down arrow appears > click on it and select: INSERT

  26. “Flowchart: Multidocument Shape” • INSERT  >  SHAPE  >  FLOWCHARTcategory > 1st row, 8th shape-in

  27. Insert Picture (using content layout) • Click the Picture buttonon the Content Layout • Navigate to picture • Click Insert

  28. ARRANGING OBJECTS Align selected objects by their right edges without dragging the objects with the mouse: • DRAWING TOOLS toolbar> FORMAT tab > ARRANGE button > ROTATE LEFT 90 Specify that the selected graphic will appear behind the chart: • DRAWING TOOLS toolbar> FORMAT tab > ARRANGE button > SEND BACKWARD

  29. GROUP PICTURES • PICTURE TOOLS toolbar > FORMATtab> ARRANGEbutton > click GROUP

  30. Move and Size Pictures • Click the picture to reveal handles • Click and drag a handle to resize • Corner handles resize to properaspect ratio • Center handles stretch without keeping aspect ratio • Alternately use the Size group in the Format tab of the Picture Tools • Click and drag picture to move • Tip - click in the middle of the picture

  31. Applying Styles to Pictures • Select the image so the handles show • Format tab, Picture Styles group, choose a style showingor click More button to see more • Click on style desired • To change shape • Format tab, Picture Shape button, select a shape to display picture from

  32. ROTATING AN OBJECT • Make sure the object is selected (handles) • PICTURE TOOLStoolbar > FORMATtab > ARRANGEbutton>ROTATE>MORE ROTATION OPTIONS • on the SIZEtab >ROTATIONbox > enter the amount that you want to rotate the object by

  33. CHARTS & TABLES • INSERT tab > CHART > select the desired chart • INSERT tab > TABLEbutton drop-down arrow drag to desired number of columns & rows • to insert a row, place your cursor at the left margin of a row, until it changes to a single arrow > right-mouse click on it, and select: INSERT > • “Insert Rows Above”, or“Insert Rows Below”

  34. TABLES cont. • TABLE STYLE: • Make sure the table is selected • TABLE TOOLS toolbar > • DESIGN Tab > TABLE STYLES group > MOREbutton • TABLE LAYOUT: • Make sure the table is selected • TABLE TOOLS toolbar > DESIGN Tab > TABLE STYLES group > EFFECTSbutton • Select: CELL BEVEL > hover your mouse over each style to read the title of it > choose the design i.e. “Relaxed Inset”

  35. SmartArt • Add SmartArt • Click the SmartArt button • Choose a category from the dialogue, eg Hierarchy • Choose a type from the selection, eg Hierarchy List • Add text as required for your task • May also go Insert tab,SmartArt

  36. Modifying SmartArt Diagrams • Add/Delete a shape • Select a shape with text • Click SmartArt Tools, Design tab, Add Shape button • To Delete, select shape by clicking on border, press delete on keyboard

  37. Modifying SmartArt Diagrams • Changing type and size • Click on the diagram, SmartArt Tools, Design tab, More button of the Layout group, and choose a new layout • To change size select shape and drag handle

  38. Modifying SmartArt Diagrams • Changing Colour and Style • Click on the diagram, choose SmartArt Tools, Design tab, SmartArt Styles Group, More button, choose a Style • To change colour click Change Colors button

  39. Convert Bullets to SmartArt • Right click in list • Choose Convert to SmartArt from pop up menu • Choose a SmartArt graphic • Try it here • First subpoint • Second subpoint • And so on

  40. DISPLAY THE DRAWING TOOLS/FORMAT RIBBON & RULER • Select the textbox (or title/subtitile placeholder), and the ribbon will appear at the upper-right • > click on FORMAT tab (partial view below) • VIEW tab > SHOW/HIDE groupadd check to Ruler box

  41. Adding text boxes • Insert tab, Text group, Text Box button • Are not placeholders • Automatically wraps • May resize box by grabbing handle and dragging • May move by grabbing border and dragging Type text in box as needed, will automatically wrap

  42. Backgrounds • Changing the Style • Design tab, Background group, Background Styles button • Hover pointer over styles to see effect on visible slide • Right click chosen style to see options Apply to All or Apply to Selected • Hide the Background • Design tab, Background group, click checkbox Hide Background Graphics (look at this slide title)

  43. Backgrounds • Adding Pictures • Design tab, Backgrounds group, check Hide Background Graphics, click Background Styles, Format background Styles • In Format Background dialogueclick File button, navigate towhere picture file is stored,then click Insert • Note - you may also choose a predefined texture

  44. Backgrounds • Background Fill Colour • Design tab, Backgrounds group, Background Styles, Format background Styles • In Format Background dialogue clickSolid Fill, then click Color buttondropdown to choose a colour • Return background to original byclicking Reset Background

  45. PRINT & VIEW OPTIONS • PRINT: OFFICE button > PRINT > PRINT • Print Slides • HANDOUTS • SPEAKER NOTES • Allows you to choose number of slides to print VIEW> ZOOM button

  46. ORIENTATION OF “NOTES” PAGE • OFFICE button > PRINT > PRINT > in the PRINT WHAT drop down box (at bottom), select: NOTES PAGES • Hit the PREVIEW button at bottom of dialog box • In the PAGE SETUP group, select • The ORIENTATIONbutton, then • Select, either PORTRAIT or • LANDSCAPE

More Related