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Accessibility MS Word Features for Windows

Establish a structured document for diverse learners using Word features. Learn to use Heading Styles, Alt Text for images, Lists, Links, Tables, and Word Reformatting Tips. Ensure accurate content reflection for assistive tech. References: Microsoft, WebAIM.

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Accessibility MS Word Features for Windows

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  1. AccessibilityMS Word Features for Windows Katie Walker, College of Education

  2. Why Use Word features to establish a document structure that allows assistive technology devices to reflect the meaning of the document to diverse learners accurately and efficiently Start by simply learning to use Word features!

  3. Heading Styles • Create headings by using built-in styles in Word. • Write concise headings that include keywords. • Arrange headings in order – H3 headings under H2, H2 headings under H1, and H3

  4. Images • Add Alt Text to images, diagrams, SmartArt, and tables. • Write Alt Text that describes what’s important in the image for this article. • Write “ “in the Alt Text title and for decorative images. • If the image contains text, repeat the text exactly in the Alt Text description.

  5. Lists • Create lists (bulleted and numbered) by using built-in features in Word.

  6. Links • Give every link meaningful display text.

  7. Tables • Insert tables by using built-in features. • Use the Tab key to move through the table cells. Make sure the tab order of cells matches the table appearance. • Add a Header Row with labels. • Fix merged or split cells.

  8. Word Document Reformatting Tips • Clear All Formatting Tool • Paste options: Keep Text Only • Show/Hide button shows non-printing symbols • View Ruler for adjusting tabs and indents

  9. Accessibility Checker

  10. Converting from Word to PDF

  11. References • Microsoft • WebAIM

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