Smarter balanced, WCAS, off-grade level, EOC

1. Test Administrator Training TAs & Staff Who Support Online and Paper-Pencil Testing Required for DCs, DAs, SCs, and TAs Smarter balanced, WCAS, off-grade level, EOC Published: February 7, 2018 This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides.

2. Introductions ____________________________, District Test Coordinator (DC) ____________________________, District Administrator (DA) ____________________________, School Test Coordinator (SC) ____________________________, Principal

3. Acronyms

4. Related Materials Required for TAs For TAs and other staff with the responsibility of administering the Smarter Balanced, WCAS, and/or EOC assessments. Other training resources may also be required at a local level. Materials required for review

5. Teacher Resources Materials in this table are supports for teachers and TAs to become knowledgeable with the testing components. This includes familiarizing students with the state assessments they will be taking this spring. Follow the schedule provided by your school when administering the practice, training, and/or interim assessments.

6. Tools, Supports, and Accommodations Some tools are universal and all students have access. Refer to the • Guidelines on Tools, Supports, & Accommodations for list of tools available to students by test • Appendix A: Materials Available for Student Access document • Headsets if required, must be available for student use • Calculator and Electronic Device Policy for restrictions and access • Accessibility features notlisted in the GTSA are notallowed, unless approved through a Non-Standard Accommodation or Designated Request form

7. WCAP Portal Resource for information about the Washington Comprehensive Assessment Program (WCAP).

8. Navigating the Portal Need to locate information? A Search option is available under the “Resources” label Refine your search

9. Access Points • The Test Administration Resourcescard hosts training materials to support each current test administration. • The Test Administrator Certification card is an available training tool. • The TIDE card is your gateway for verifying student information, student test settings, and viewing testing windows. • The Online Reporting System card is used to plan and manage testing (participation reports) and student score reports. • The Digital Library card helps educators apply the formative assessment process during daily instruction.

10. TIDE System Managing users & student information

11. TIDE Overview • Access the TIDE icon from the Test Administrators user card and log in: • Verify Student Information • View Test Windows • View Rosters

12. Training, Practice, Interim, and SummativeAssessments Understanding testing options

13. Training and Practice Test Options • Simulates summative in tools, supports, accommodations, student & TA experience • Includes a range of questions, but no PT • Organized by grade-band, Approx. 6-9 questions, not scored • Training Tests • Mirrors summative, but not scored approximately 30 questions • Includes tools, supports, accommodations • Practice Tests

14. Interim – Smarter Balanced Assessments • Simulates the summative assessment in tools, software, accommodations, questions, and student & TA experience • Administer in Blocks (20 min Math, 30 min ELA) or Comprehensive (same length of time as Summative) • Scores remain with students over time • Interim Assessment

15. Methods for Delivery • Guest student, Guest session • How students can take practice tests at home • How a member of the public takes a practice test • How a TA can use overhead for student training • Available on the WCAP Portalhomepage • Guest student, Real session • Requires TA User Role access • Available on the WCAP Portal  TA User Card  Training Test Administration card Non-Secure Sign In TA Secure Sign In TA & Student Secure Sign In • Real student, Real session • Requires student and TA to be present in TIDE • Most closely mimics the Summative environment • Available on the WCAP Portal  TA User Card Training Test Administration card

16. How to Start a Test Session Yellow Interim Assessments Login to the Test Administration (TA) Interface Selectthetest being administered in this session (refer to slide 22 for specific details on the preferred method for selecting tests) Click Start Session. The Test Selection window closes and the Session ID appears. Provide the Session ID to your students. After students sign in and select tests, you must verify the test and settings are correct. To approve students for testing, click Approvals. The Approvals and Student Test Settings window appears, displaying a list of students grouped by test. Color Codes for Tests

17. Recommended MethodTest Selection Highly Recommended Method for Test Selection Only allows access to the one test being administered. Not Recommended It permits students access to the ELA CAT, ELA PT, Math CAT, and Math PT assessments.

18. Student Sign In • Launch the secure browser on the student’s testing device. The Student Sign In page appears • Students enter their first name, their SSID, and Session ID • Students click Sign In. The Is This You? page appears • Students verify personal information. TA verifies settings • The Your Tests page displays with the tests the TA selected • Depending on the test content and the specified test settings, students may need to verify their device is functioning properly • The Test Instructions and Helppage is the last step of the sign-in process before beginning the test • Common Causes for Sign In Errors • Session does not exist • Student information entered incorrectly • Session has expired • Student is not associated with your school

19. Monitoring Test Progress and Ending Test Segments and Test Sessions TA reviews students’ requests for approval TA actively monitors students’ testing progress When students finish testing, stop the session • Student Testing Statuses • Approved: Student has not started the test • Started: Student started the test and is actively testing • Review: Student answered all questions and reviewinganswers before ending the test • Completed: Student has submitted his/her test • Paused: Student test is paused

20. SummativeTest Schedule Complete schedule: http://www.k12.wa.us/assessment/StateTesting/timelines-calendars.aspx

21. Testing Environment Summative Test Requirements • Students must be SUPERVISED at all times by a trained TA • Ensure the Test Environment is void of noise and distractions • Verify that Materials are permitted and available for student use • Limit INTERACTIONS with students • Read TA Script of Student Directions, word-for-word • Administer ACCESSIBILITY SUPPORTS appropriately • NOCOACHING orREVIEWING student work

22. General Rules of Testing • Read the administration directions (SAY boxes) in the TA Script so you sound natural. • Follow the GTSAon whether an assessment permits the use of a particular tool, support or accommodation. • Use of a non-approved calculator or use of a calculator on a non-calculator portion of a test will invalidate the students test results. • Review your school’s Test Security and Building Plan to become familiar with: • Testing schedule and seating arrangements • Accessing and return of testing materials on the day of testing, distributing and collection from students within the testing environment, and returning to the SC. • Students must enter an answer for all items before moving to the next screen • Students can mark a question for review but should provide their best response prior to moving on

23. Break Procedures • Close test booklets • Instruct students not to discuss the test • Students are monitored by staff • Bathroom break – one student at a time • Ensure students do not have access to electronics or other unapproved materials Break Procedures [Add your staff break information here] Who will test where? Extended time location [Add your staff break information here] [Add the emergency contact number/plan should a TA need help during the test]

24. If a student asks for help on a question try: • It is important that you do your best • Do you need to [Pause your test or close your test booklet and answer booklet] and take a break? • I cannot help you check your work • If you are unsure about how a question works, select Tutorial from the context menu to view a short video. • You may also read the question again and think about what the question is asking you to do. • Try your best and choose the answer that makes the most sense to you. Monitoring Students Actively monitor to ensure students are: • Using #2 pencils • Only using allowed accessibility features, calculators, and/or electronic devices. • Not writing on the ½ inch outer edge of the booklet • Not sharing their work • Reading and re-reading the Student Test Directions (SAY Boxes) is permitted (not test questions) • It is permitted to remind all students to be sure to complete all items. This can take place prior to testing and again when students begin to turn in test booklets • You may assist students with navigating the online system or turning pages in a paper booklet

25. Tips for Successful Test Sessions • Understand the difference between the Training and Practice Tests, Interim assessments, and the Summative assessments so your students take the correct test at the right time. • Incorrectly administering a summative assessment will require the student to test twice and it also requires to be documented as an incident and reported to the state. • Know who is in your testing session and what tests and settings your students need before testing begins. • Do not approve a student’s test session if: • An ineligible or unknown student is seeking approval. • When the incorrect test was provided by the TA and selected by the student. • A student comes to school not feeling well. Contact your SC. • The correct student settings (accessibility supports) are not available. • Awareness and planning in these areas contribute to increased participation and validity of scores.

26. Checklist to Prepare Testing Locations Prior to Testing • Room is ready; inappropriate materials covered or removed • Student seating designed to prevent viewing of peers test booklets. • TA Script of Student Directions in the classroom • Secure Listening Transcript for ELA Gr 3-8 (session one) and HS (session two) • Accessibility features clearly identified for the subject area and available for students • Testing-Do Not Disturb sign placed on door of testing locations • Clear hand-held calculators, when applicable • Identify location for placing backpacks, bags, and non-approved items and electronics • Pick-up booklets at _______ (Return booklets each day) 11

27. Protocols, Security, and Responsibilities Before, During, & after testing

28. Testing Incidents • When testing incidents occur, it is important to: • Stop the testing session for the individual student or class • Take corrective action to mitigate the incident. • TAs report incidents to the SC, who contacts the DC. The DC works with OSPI when required. • Incidents must be documented by the end of the day and reviewed by DC or state within 24 hours. • If required, TIDE appeals are submitted by the DC or DA. Approval is required at a state level. Appeals will be processed within 24 hours. • Breaches must be reported to SC, DC, and to the State immediately and documented. • For more information, see the PIRG: http://wa.portal.airast.org/resources/?section=3

29. Security, Policies, & Responsibilities Policies, laws, practices, and prohibited behaviors are located in the PIRG • State and local laws and policies specify practices to ensure test security of standardized and ethical administration of assessments. • Student monitoring throughout testing • RCWs and WACs are listed in the Policies and Test Securities section • Only assessment specific trained staff members can administer or be in a testing room • Volunteers or media are not allowed in a testing room DCs, DAs, and SCs are required to read the PIRG Professional Code of Conduct The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online: www.k12.wa.us/ProfPractices/CodeConduct.aspx. The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360) 725-6130.

30. Teacher Responsibilities • Familiarize students with test-taking strategies • Familiarize students with question formats • Multiple-Choice • Short-Answer • Completion • Gridded Response • Familiarize students with how to accurately fill in an answer circle • Encourage students to try questions and tasks even if they are uncertain • Help students to relax and be confident • Avoid excessive testing and coaching Use test results appropriately, including maintaining confidentiality of individual student results.

31. TA Responsibilities (Before Testing) Before: • Complete test administration training and review all state testing policies and administration documents prior to administering state tests • Complete and sign a Test Security Staff Assurance Report (Part 1) • Become familiar with the TA Script (before/after) and directions to student (SAY boxes) • Have a list of student accessibility supports needed for the exam • Familiarize yourself with the school’s Test Security and Building Plan • Provide a positive environment and prepare your room

32. TA Responsibilities (During & After Testing) During: • Receive materials no earlier than the current day of testing • Check materials out to students and be prepared to check them back in • Read TA Script of Student Directions verbatim • Monitor students • Report testing incidents to the SC After: • Implement your check-in process for collection of testing materials, prior to releasing students. • Complete and sign Part 2 of the Test Security Staff Assurance Report. • Process materials according to your Test Security and Building Plan. • Return materials directly after each testing session.

33. Required and Suggested Documentation Required Documentation • Signing the Training Log for State Assessments at completion of training session • Test Security Staff Assurance Report • One for each person in the training log • Complete page one prior to testing • Complete page two at completion of testing • If yes is marked for irregularity, ensure all documentation is complete • Documentation of testing incidents Suggested Documentation • Complete Inventory checklists of all materials

34. Contact Us: • Test Administrators • Contact the School Test Coordinator for questions or to report issues • School Test Coordinators Phone (office): (__ __ __) __ __ __ - __ __ __ __ Phone (Mobile): (__ __ __) __ __ __ - __ __ __ __

35. Revision Log: Updates to the module after February 7, 2018 are noted below.