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Graduate Assistantships

Graduate Assistantships . Special Topics. Agenda. The process Frequently encountered problems Late arrivals / late assistantship appointments Dates of Significance Traineeships that are fellowships. The Process. Department sends the appropriate sponsored assistantship letter

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Graduate Assistantships

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  1. Graduate Assistantships Special Topics

  2. Agenda • The process • Frequently encountered problems • Late arrivals / late assistantship appointments • Dates of Significance • Traineeships that are fellowships

  3. The Process • Department sends the appropriate sponsored assistantship letter • Delayed funding – student receives departmental letter, is paid from departmental funds until grant is available; revised letter & sponsored forms will be needed • Send sponsored tuition remission form to OSA & GradAwd • Revisions to original award must be approved by OSA and submitted on the tuition remission form

  4. Frequently Encountered Problems/Questions with Assistantships • Departments forget to send recommendation form or signed acceptance to Graduate Awards • Sponsored forms must be sent to OSA andGradAwards • Credit hours are not distributed across semesters to match the students’ enrollment • Departmentally funded tuition: use Reconfigure form • Sponsor funded tuition: must get approval from • Department/college will pay for tuition credits (not cost share) – NO chart string needed!

  5. Late Arrivals/Late Appointments • August 16th or January 1 are the standard start dates • Students are expected to be on campus by this date • Late arrivals up to the first pay can still have standard start date • New appointments after this date-adjust start date • Medical benefits begin on first day of employment (student must enroll) – enrollment offered AFTER IJAN is approved • As of Sept 1, no dental or vision benefits offered • Late spring appointments may cost students more for medical premium payments

  6. Late Arrivals/Appointments-con’t • Arrivals that will be exceptionally late: • May have to be hired as “hourly” student employee • May have to postpone the assistantship appointment until next semester – discussed on individual basis • Provide departmental polices with offer letter • Date of arrival on campus • Illness/absence from work • Vacation polices of department • End of semester work expectations • Winter break & return to campus for spring semester

  7. Important Dates – Fall 2013 • Aug 16 Graduate aid starts transferring to Bursar accounts • Aug 26 First day of classes • Sept 16 Financial drop deadline (last date for full tuition refund • Sept 27 Budget Office financial deadline-college reporting (fall aid must be on GSA prior) • Sept 27 Fall bills issued for graduate students • Oct 25 Graduate bills due

  8. Important Dates – Spring 2014 • Jan 1 Spring assistantship appointments begin • Jan 8 First pay (for weekly) – appointments made after this date should have an appropriate start date • Jan 13 First day of classes • Feb 3 Financial drop deadline (last date for full tuition refund

  9. Traineeships that are Fellowships • Some traineeshipsmay qualify as fellowships • Contact Graduate Awards to discuss • Send copies of stipend and tuition information sheets to Graduate Awards for review • Graduate Awards will consult with OSP and Graduate School to determine eligibility for SU medical benefits • Awards must be recorded on Graduate Award System in order to approve eligibility for SU medical benefits • Graduate Awards will notify HR of eligibility to participate in SU medical plan

  10. Traineeships that are Fellowships-con’t • Students with external awards that meet the following requirements may be eligible to enroll in SU medical plan • A fellowship is an award that provides: • A stipend (no work required) for a 9-12 month period • Value of the stipend is equal to or exceeds the minimum value of a University Fellowship ($13,835 in AY 2014) • Tuition credits are included with the award and/or provided by the college if student needs credits • Students must be matriculated & enrolled full-time to establish a formal University relationship

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