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Financials Advisory Board

Financials Advisory Board. April 06, 2010 . Agenda. Office of State Finance. Introductions/ New FAB Members. FAB Purpose. Project Updates. Responsibilities. Issues. Updates. Feedback and Questions. Agenda. Office of State Finance. Introductions/ New FAB Members.

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Financials Advisory Board

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  1. Financials Advisory Board April 06, 2010

  2. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Project Updates Responsibilities Issues Updates Feedback and Questions

  3. Agenda Office of State Finance Introductions/ New FAB Members

  4. Introductions/New FAB Members • Introductions • New FAB Member • Marilyn Capps

  5. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose

  6. Recap - Purpose of Finance Advisory Board Meeting • Bi Monthly review of Financials improvement initiatives • Communicate Plans, Status, and Issues • Assist with review and ranking of priorities • Communicate resource requirements • Receive feedback and guidance • Focus is on continuous improvement Communication/Feedback/Prioritization

  7. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Responsibilities

  8. Recap - CORE Team Responsibilities • **Maintain the business services that are in production • **Provide continuous improvement • Implement new business services • Rollout business services to new agencies ** Represents items that the Finance Advisory Board provide input

  9. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Project Updates Responsibilities

  10. Multi Agency Business Services Opportunity Map Concept Initiation Planning Execution Close 2010 2011 2012 Asset Mgmt Pilot Asset mgmt Rollout Scanning and bar coding Assets Inventory Rollout Inventory Implementation Financials Upgrade E-Perfromance Budget Integrated Item Maintenance Grant/Project/Contracts Rollout Apply Bundles Address Scrubbing Software Inventory ODOT Inventory Mental Health PCard Training Web Delivery Supply Chain Mgmt eBill Pay Org Publisher Apply Bundles 2011 Voucher Build Expense Module Govt Risk & Compliance Treasury GL Grant/Project/Contracts Rollout Leave Request Approval Backfill Developers Time and Labor Rollout Deposits AP Workflow Archiving Phase 2 EFT Remittance Apply Bundles 2011 Business Intelligence Financial Analytics GPC Pilot – ODOC/DEQ Higher Education Interface Financial Management Backfill Developers T&L Mgr Self Service Rollout e- procurement OSF/ODOT AR Billing T& L for Non b-weekly ODOT T&L MSS Carl Albert Payroll Strategic Sourcing- e-Supplier Rollout Enterprise Learning - Rollout Enterprise Service Automation Openbooks Phase 3 Employee Self Service Rollout CAFR Reporting GPC Pilot – ODOT/OESC Commitment Accounting Rollout T&L Manager Self Service Pilot Licensing Data Staging Area Vendor Registration HCM functionality Enhance Time and Labor Pilot Grants Provisioning ARRA Transparency Human Capital Management Other Supplier Relationship

  11. Completed Projects ARRA Transparency T&L Self Service – OSF Schedule Budget 11

  12. Projects in Execution Delivery Schedule 12

  13. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Project Updates Responsibilities Issues

  14. Issues Issues Solutions 1) The CORE team needs to do a better job of communicating status and direction to agencies and receiving guidance from agencies COMPLETE - Conduct quarterly partner meetings and start advisory group meetings. Publish a CORE newsletter bi-monthly 2) The CORE team needs to place more emphasis and effort on operational improvements to better serve the system users COMPLETE - Make continuous improvement a higher priority. Engage agencies for continuous improvement Ideas and ranking of priorities. 3) Time CORE team can commit to continuous improvement. IN PROCESS - Engage with agencies to assist with testing and rollout of items. 4) Receipt Accrual – Functionality that would allow agencies using receiving to accrue all receivers at month end. Also budget checks, giving agencies a more accurate fund balance NEW - Many of the FAB members expressed interest in this topic. Patricia/Laura to schedule a meeting to discuss

  15. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Project Updates Responsibilities Issues Updates

  16. Updates – Completed Items • Completed Items – Review List • 8 items on last list • 2 items from list not completed • 11 total items completed

  17. Update – 60 Day Target Items • 60 Day Target Items – Review List • Discussion – questions/proposed changes/clarification

  18. Update – Watch Items List • Watch Items – Review List • Discussion – questions/proposed changes/clarification

  19. Agenda Office of State Finance Introductions/ New FAB Members FAB Purpose Project Updates Responsibilities Issues Updates Feedback and Questions

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