Considering Accommodations in State Assessments: 2013-2014 and Beyond

1. Considering Accommodations in State Assessments:2013-2014 and Beyond Melissa Gholson Office of Assessment and Accountability

2. Thinking About Accommodations • Where are we now? • Where are we going? • What’s our plan to get there?

3. 2014 and Beyond Where are We Now?

4. Philosophy & Terminology

5. Smarter Balanced Smarter Balanced website has more specific guidelines on • General Accessibility Guidelines • ELA Audio Guidelines • Mathematics Audio Guidelines • ELL Guidelines • Signing Guidelines • Tactile Guidelines • Bias and Sensitivity Guidelines • Style Guide

7. Smarter Balanced

8. Construct & Content Access

9. Accommodations Review

10. 2013-2014Participation Guidelines • The document includes references to current state policies and procedures. • Updated to using the crosswalk

11. Code Summary

12. The Accommodations Process

13. Transition Plan • Review the changes to accommodations • Determine if we use an existing code or if a new code is necessary • Review accommodations changes for the transition online. • Review and consider Smarter Balanced field test accommodations • Select Smarter Balanced accommodations for all IEP’s • Make sure the appropriate accommodations are finalized into the Online IEP. • Data entry for IEP will upload accommodations into WVEIS accommodations app

14. Assuring Accommodations • Training on the new accommodations • Directions on adding accommodations to theOnline IEP. • The Online IEP must be “finalized” if we are able to obtain the accommodations information for systems reporting. • Principals review the accommodations prior to each state assessment • The accommodations must be verified by the case manager at each school or the teacher assigned to have the most current IEP information for verification on the WVS.326 • The information on the WVS 326 form is populated directly from the data entered on the Online IEP. • The accommodations provision during the assessment is documented on the WVS.326 form. • The WVS.326 data is reported to districts and fed back to the IEP team.

15. Accommodations Checklist • Identify accommodations changes for each assessment (WESTEST 2 Online including Online Writing and Smarter Balanced Field Test). • Emphasize the collection dates. • Review IEP’s, 504’s and LEP’s for any changes necessary regarding changes for accommodations. • Conduct any amendments or IEP meetings for students to be eligible to receive the appropriate accommodation prior to collection dates. • Districts must verify and record each student who receives accommodations. This means the Online IEP must be “finalized”.

16. Where are we going?

17. Guidance:Understanding the difference between P01 and P02 for the WESTEST2 NEW Listen to recorded voice through headset • P01 Use text to speech, excluding ELA reading • P02 Have test read aloud Human reader

18. Enlarge Text • P22 Enlarge text on a screen Description: Screen-enlarging software may involve the use of enlarged computer monitors or computers with screen-enlargement programs. Some students use closed-circuit television to enlarge print and display printed material with various image enhancements on a screen. When to select: For students who are visually impaired, and for whom computer screen adjustment is the typical mode of accessing onscreen written material.

19. High Contrast P28 Use high contrast for online assessments Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS, NAEP, and other computer based assessments. Description: Enable students to adjust screen background or font color, based on student needs or preferences. This may include reversing the colors for the entire interface or choosing the color of font and background. Reverse contrast turns the screen from white to black and creates text in white. When to select: For students who have vision or perception difficulties and use this accommodation instructionally. Students with attention difficulties may need this support for viewing test content. It also may be needed by some students with visual impairments or other print disabilities (including learning disabilities). Choice of colors should be informed by evidence that color selections meet the student’s needs.

20. What about the other codes? • Smarter Balanced does not provide/allow for P06, P15, P16,P17, P18, P19, P24,P25, P26,P27,P29, R02, R13, R16, R17, R18, T03,T04, T07 • P21-screen reading software-Smarter is compatible with JAWS and Window Eyes • P22-universal zoom is provided to all

21. Smarter BalancedReading Supports • P01 Use text to speech, excluding ELA reading passages (Smarter Balanced & NAEP) • P02 Have test read aloud (All WV-MAP tests excluding Smarter Balanced ELA reading passages, WESTEST 2 RLA/Online Writing, ACT COMPASS Writing Skills andNAEP Reading) • P13 Use text to speech, including ELA reading passages (Smarter Balanced –for documented need, grades 6-11) • P14 Have test read aloud, including passages (Smarter Balanced –for documented need for grades 6-11; students who are blind/low vision grades 3-11 who do not yet have adequate braille skills)

22. Documented Need:P13

23. Smarter Balanced • P03 Use contracted braille or tactile graphics (All WV-MAP tests excluding NAEP computer-based) • P23Use a magnifying device to enlarge assessment material • P28 Use high contrast on screen (Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS,NAEP, and other computer based assessments) • P33 Turn off any universal tools (Smarter Balanced) • P34 Use embedded American Sign Language (Smarter Balanced – for ELA listening and math items only ) • P35 Use non-contracted braille and tactile graphics (Smarter Balanced) • P36 Use closed captioning (Smarter Balanced – for ELA listening and NAEP) • P37 Use masking (Smarter Balanced)

24. Smarter Balanced • P38Use color contrast (Smarter Balanced – in conjunction with print on demand) • P 39 Use color overlays (Smarter Balanced – in conjunction with print on demand) • P40 Use print on demand (Smarter Balanced) • P41 Provide translations glossary (Smarter Balanced ELL only for paper pencil version) • R04 Indicate responses to a scribe • R05 Use an abacus (Smarter Balanced, WESTEST 2 Mathematics and Science, APTA, ACT COMPASS Mathematics, ACT EXPLORE and PLAN)

25. Smarter Accommodations • R11 Use computer or other assistive technology device to respond (Alternate response options)(All WV-MAP tests) • R19 Use calculator (Smarter Balanced –for students needing a special calculator, e.g. braille or talking) • R20 Use multiplication table (Smarter Balanced) • R21 Use Speech to Text (Smarter Balanced) • T09 Provide separate setting (Smarter Balanced)

26. Smarter Balanced ELL Only • P30 Provide translated test directions (ELL Smarter Balanced – for math items only) • P31 Provide translations glossary (ELL Smarter Balanced – for math items only) • P32 Provide translations stacked (ELL Smarter Balanced – for math items only) • R15 Use a bilingual word-to-word dictionary (All WV-MAP and Smarter Balanced ELA- performance task full writes excluding WESTEST 2 RLA and Online Writing, ACT COMPASS Writing Skills and NAEP Reading and Writing)

27. How do we get there?

28. State Accommodations Monitoring Policies • West Virginia Policies: 2340, 2419, 2417 provide guidance for accommodations for students with IEP, 504 and LEP plans. • All required district and state assessments must provide accommodations monitoring using the WVS.326 Process. • Students should always receive the accommodations identified in their plans for other assessments. • Individual accommodations data is archived in the West Virginia Education Information System (WVEIS).

29. Accommodations Data System • Online accommodations documentation that updates on a daily delta • The development of an accommodations application that allows districts and schools to obtain accommodations data daily • Electronic monitoing

30. Prior to Testing: Verification Follow the steps outlines in the Participation Guidelines. • Accommodations are verified:WVEIS accommodations are compared to current IEP • Assessment decisions are made prior to testing. • The only way to change the listed accommodation(s) is by holding an appropriate IEP meeting/addendum.

32. Accommodations Application

33. Your County/School

35. Accommodations Provision and Monitoring:The WVS.326 Process • The WVS.326 form will be provided for all WV-MAP assessments. • One form will be provided for each student who should receive accommodations. • WVS. 326 video http://wvde.state.wv.us/oaa/videos/WV_326/Documentation%20Procedures.zip

36. WVS.326 The WVS.326 form includes all the accommodations changes All pre-slugging and data entry one side-no flipping back and forth between pages Directions on the back side Process is the same All information about accommodations and the WVS. 326 process is included in the Participation Guidelines.

37. WVS 326 State and District Accommodations Report • Provision of accommodations data by content area • 7 reports were generated for each content area to summarize (1) provision rate, (2) refusal rate, (3) not allowable rate, and (3) number of students over-accommodated • State, district, school-level reports • Intended uses of these data • Set specific targets for provision rates • Identify common errors to inform your training • Eliminate under- and over-accommodation

38. WVS. 326Accommodations Reporting

39. State Reports

40. District Reports

41. Why do we have to improve? “It is not enough to have a list of available accommodations. Rather, accommodations must be used for instruction and assessment, they must be monitored, and they must be used appropriately so that scores are valid and provide information about a student’s knowledge and skills”. (NCEO, 2012)

42. Resources • Identify the universal tools available (Testing Administration Manuals) and practice available • Make good decisions about who should be receive support and accommodations Participation Guidelines • Accommodations checklists • Smarter Balanced Accommodations Guidelines • Smarter Balanced Practice Tests • PARCC

43. Questions? Melissa Gholson mgholson@access.k12.wv.us