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2011 Annual MTAP/SCOPT Fall Meeting Updates on FTA Programs, Policy, and Discretionary Grants – Federal and Regional Perspective November 2011. Outline. Discretionary Programs Updates/ Status of Selections and Announcements Lessons Learned Reporting, Reporting, and More Reporting

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Outline

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  1. 2011 Annual MTAP/SCOPT Fall Meeting Updates on FTA Programs, Policy, and Discretionary Grants – Federal and Regional Perspective November 2011

  2. Outline • Discretionary Programs • Updates/ Status of Selections and Announcements • Lessons Learned • Reporting, Reporting, and More Reporting • Annual Team Reports • 5310, 5316, 5317 • FFATA • Grant Management & Closeout

  3. Discretionary Programs • Over $1.1 Billion • 9 Discretionary Competitions – FY 2011-12 • State of Good Repair* • Livability: Bus Livability and Alternatives Analysis* • Sustainability: TIGGER and Clean Fuels • Veterans’ Transportation and Community Living Initiative* • Tribal Transit • Over the Road Bus • Alternative Transportation the Parks • Selections Announced in 4 / 9 programs • Next Announcements • TIGGER and Clean Fuels – November 17 • Tribal Transit – December 2 (target/tentative)

  4. Discretionary Programs State of Good Repair • $750 Million Bus and Bus Facilities (capital only) • 519 Eligible Proposals evaluated requesting $3.56 Billion • 6 technical review teams, evaluated using criteria in the NOFA • 199 Projects in 45 States, DC, PR and VI funded totaling $752 Million • Transit Asset Management - $11.1 Million • 22 State DOTs were direct recipients

  5. Discretionary Programs Bus Livability • $150 Million Bus and Bus Facilities (capital only) • 241 Eligible Proposals evaluated requesting $1.2 Billion • 6 technical (interagency) review teams, evaluated using criteria in the NOFA • 67 Projects in 36 States funded totaling $150.2 Million • 8 State DOTs were direct recipients

  6. Discretionary Programs Veterans Initiative • $30 Million Bus and Bus Facilities (capital only) • 70 Eligible Proposals evaluated requesting 52.1 Million • 4 technical review teams consisting of DOT, VA, DOD, DOL and HHS staff • 55 projects in 32 states and Guam totaling $34.6 Million • 10 State DOTs were direct recipients for 18 projects

  7. Discretionary Programs Lessons Learned - Applying / Application Content • New Discretionary Grants System; interfaces with Grants.Gov – REGISTER AND APPLY EARLY! • Communicate with FTA throughout the application period – HQ and Region • Address all criteria completely on the required forms provided; refer reader/evaluator to organized attachments • Consider “fit” of the project with the program under which applying • Letters of support and value-add attachments are helpful to application Q: What worked well and what didn’t about FTA’s new process?

  8. Discretionary Programs Lessons Learned - Projects and Programs • SGR – demonstrate useful life has been met for facilities and vehicles! • Bus Livability – Livability principles were key • Address all criteria listed in NOFA • Rank / Prioritize • Phase / Scale-ability • No one size fits all -- Statewide Applications varied: • By subrecipient • By project type (e.g. all vehicle or all facilities) Q: What would be helpful to the States for FTA to address in future discretionary programs?

  9. Reporting, Reporting, and More Reporting • Annual Team Reports • Program Status Reports • Milestone Progress Reports and Financial Federal Reports (MPR/FFR) • Annual Program Performance Reports • 5310 Reports • 5316 & 5317 • Federal Funding Accountability and Transparency Act (FFATA) Sub-Award Reporting

  10. Reporting, Reporting, and More Reporting Annual Program of Projects Status Reports • Submitted as an attachment in TEAM • Program Status Report for each active grant • Due 10/31 each year • Include: • Updated POP for active projects • Revisions to POP as appropriate • Project descriptions • Changes from one category to another • Adjustments within budget categories • Significant Civil Rights Compliance Issues • Notable Accomplishments OR Problems with involving subrecipients

  11. Reporting, Reporting, and More Reporting Milestone Progress Reports and Federal Financial Reports • Annually or Quarterly • Due 30 days after the end of the FY (or quarter) • Milestone dates – revised, completed, explained • Federal Financial Reports – report using the accrual method • Additional Guidance expected on Program Income • EOY/4th quarter Reports are critical to report to Treasury Department; risk of under reporting financial obligations to the Treasury

  12. Reporting, Reporting, and More Reporting Annual Program Performance Reports 5310 • Submitted as attachment in TEAM • Due 10/30 – 19 states, and PR and VI outstanding 5316 & 5317 • Previously reported outside of TEAM • For FY 2011 & FY 2012, submitted as attachment in TEAM; submitted by Designated Recipient • Due date – TBD

  13. Reporting, Reporting, and More Reporting FFATA Subaward Reporting • Submit report viawww.fsrs.gov , a central reporting system. • Submit reports by the end of the month following the month of grant award (i.e., by November 30 for a grant made on October 15). • Technical Assistance available: http://www.usaspending.gov/ Q: What data would be useful to the States and your subrecipients?

  14. Reporting, Reporting, and More Reporting FFATA Subaward Reporting • As of 11/10, the number of FTA subawards reported is 726 for a total of $163,102,493 • Section 5310: 64 grants awarded in FY  2011, 6 grants reported on as of 9/30/11 • Section 5311: 85 grants awarded in FY  2011, 8 grants reported on as of 9/30/11 • Section 5316:  198 grants awarded in FY 2011, 57 of which went to States , 9 reported on as of 9/30/11 • Section 5317: 170 grants awarded in FY 2011, 58 of which went to States, 9 reported on as of 9/30/11 • 26% increase in the number of reports submitted 9/30/11 until 11/10/11

  15. Grant Management & Closeout • Timely implementation of projects; communicate delays or issues; timely submission of complete reports • Timely closeouts • Grants older than 5 years (since last time of obligation) • No financial activity in 18 months • Fully disbursed grants • Grants that contain 2001 or prior year funds – targets for closeout (Agency-wide effort) Q: What is your State doing to be proactive to close/expend oldest grants first?

  16. Contact Information Jamie Pfister Director, Office of Transit Programs Jamie.pfister@dot.gov 202-366-2053

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