Rehabilitation Long-Term Training Notice Inviting Applications

1. Rehabilitation Long-Term Training Notice Inviting Applications Prospective Applicant Webinar January 8, 2014

2. Today’s Presenters • Dr. Thomas E. Finch Director Training and Service Programs Division • RoseAnn Ashby Chief Training Programs Unit • Kristen Rhinehart-Fernandez Program Specialist Training Programs Unit

3. Table of Contents • Reference documents and Common Acronyms • Prospective Applicant Webinar schedule • Competition Deadline and Competition Manager • Summary of process used to develop the Notice of Final Priority (NFP) and Notice Inviting Applicants • RSA direction and expectations for the Rehabilitation Long-Term Training Notice Inviting Applications • Absolute Priority 1 and Absolute Priority 2 • Highlights of the NFP (Notice of Final Priority) and Requirements • Award Information • Eligibility and Cost Match • Selection Criteria • Submission Guidelines and Tips • Anticipated timeline for awards

4. Reference Documents • Notice of Final Priority (NFP) (see Federal Register) • Notice Inviting Applications (NIA) (see Federal Register) • Application Instruction (see grants.gov) • Application Package (see grants.gov) • Side-by-side of Priorities (see NCRTM) • Updated FAQ as of 12.23.13(see NCRTM) • Grantmaking at ED: http://www2.ed.gov/fund/grant/about/grantmaking/index.html

5. Common Acronyms • United States Department of Education is referred to as “ED” or the “Department”. • Rehabilitation Services Administration is referred to as “RSA”. • Rehabilitation Long-Term Training Program is referred to as “RLTT” or “Long-Term Training”. • Notice of Final Priority is referred to as “NFP”. • Notice Inviting Applications is referred to as “NIA”. • National Clearinghouse of Rehabilitation Training Materials is referred to as “NCRTM”. • Frequently Asked Questions is referred to as “FAQ”.

6. Pre- ApplicantWebinar Archives • Today is the Final Webinar! • Archived Webinars: • Wednesday, November 20, 2013 Click on this link: https://ncrtm.org/moodle/mod/page/view.php?id=5065 • December 4, 2013 Click on this link: https://ncrtm.org/moodle/mod/page/view.php?id=5066

7. Polling Question #1 • Who is located in the coldest region? • It is 70 degrees outside with plenty of sunshine (some of us might groan at you) • It is 50 degrees outside (its bearable) • It is 20 degrees or lower outside (seriously cold!) • We are in the negative digits and literally freezing (send some of that 70 degree weather our way stat!)

8. Polling Question #2 • Did you participate in the November 20th and/or December 4th pre-applicant webinars? • I participated in both live webinars. • I listened to at least one of the recordings. (C) Today is my first time participating in the pre-applicant webinar.

9. Polling Question #3 • Did you receive the January 7, 2014 email communication that contained important reminders? • Yes • No

10. Polling Question #4 • Are you a current, former, or brand-new applicant to the Rehabilitation Long-Term Training Program? (A) I am a current grantee. (B) I am a former grantee. (C) Both! I am a current grantee who has also operated prior grants under the Rehabilitation Long-Term Training program. (D) I am a first-time applicant to this program! (E) I have applied in the past but was not successful.

11. Polling Question #5 • Were you able to successfully access the NFP, NIA, Application Package, side-by-side of Priorities, and 12.23.13 FAQ? • I was able to successfully access all of the above documents. • I was able to successfully access most of the documents with assistance. • I have not been able to successfully access these documents.

12. Polling Question #6 • In what capacity are you serving in this Webinar? • I am a current project director. • I am a grant writer. • I am both a current project director and grant writer. • I am a grant writer and will also serve as the project director, if awarded. • Other (please use the chat feature to tell us in what capacity you are serving in this Webinar)

13. Competition Deadline DUE DATE: FEBRUARY 3, 2014 at 4:30 PM Washington, D.C. Time *No extensions or exceptions • Review NIA, Section IV. Application and Submission Information • Applications are submitted electronically to Grants.gov(unless you qualify for one of the exceptions to the electronic submission requirement)

14. Competition Manager • Dr. Diandrea (Dee) Bailey U.S. Department of Education, RSA Potomac Center Plaza, Room 5017 400 Maryland Avenue, SW Washington, DC 20202-2800 Telephone: 202-245-6244 Email: Diandrea.Bailey@ed.gov

15. Important Updates • Form ED 80-0016 is now posted to grants.gov, is available at NCRTM, and was emailed through the RSA list-serve. This document was not included in the original Application Package. • Form ED 80-0014 (Certification regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion IS NOT REQUIRED.

16. Important UpdatesFAQ-December 23, 2013 Added FAQs and Responses: • Page 2 (Program Design), question 4. • Page 6 (Grant Making Process), question 7.

17. Process for developing the NFP and NIA • November 8, 2012: Department published a “Request for Information” in the Federal Register (77 FR 66959) • December 5-7 2012: National Employment Conference

18. Process for developing the NFP and NIA (cont.) • June 14, 2013: Notice of Proposed Priority https://www.federalregister.gov/articles/2013/06/14/2013-14186/proposed-priority-rehabilitation-training-rehabilitation-long-term-training-program-vocational

19. RSA Direction and Expectations for Rehabilitation Long-Term Training (NFP, Summary) The Department intends to fund comprehensive VR counseling programs that meet rigorous standards and provide students with a breadth of knowledge and training to meet the current challenges facing consumers and State VR agencies and related agencies.

20. Purpose of the Rehabilitation Long-Term Training Program (NIA, Section I. Funding Opportunity Description, Purpose of the Program) • Projects that provide basic or advanced training leading to an academic degree in areas of personnel shortages in rehabilitation as identified by the Secretary; • Projects that provide a specified series of courses or program of study leading to the award of a certificate in areas of personnel shortages in rehabilitation as identified by the Secretary; and • Projects that provide support for medical residents enrolled in residency training programs in the specialty of physical medicine and rehabilitation.

21. Absolute Priority 1NIA, I. Funding Opportunity Description • Rehabilitation Long-Term Training Programs Designed to Provide Academic Training in Areas of Personnel Shortages.

22. Absolute Priority 2NIA, I. Funding Opportunity Description • This priority is from the Notice of Final Priority (NFP), which can be found in the Federal Register and in the Application Information. • The priority is: Vocational Rehabilitation Counseling.

23. Highlights from the NFP Vocational Rehabilitation Counseling. Fourth and Fifth Years of the Project: • The Secretary as part of its review under 34 CFR 75.253(a) will consider: • (a) RSA project officer recommendation per review of grant file. • (b) Timeliness and effectiveness of meeting all grant requirements; and • (c) Quality, relevance, and usefulness of training program and activities. • Review will occur during the last half of the third year of the project period. • When awarding scholarships, grantees must inform students at the onset of the program that the scholarship is dependent upon: 1) availability of funding, and 2) a program review to determine continuance of a fourth and fifth year of funding.

24. Highlights from the NFP(con’t) • Provide data on the current and projected employment needs and personnel shortages in State VR agencies and other related agencies as defined in 34 CFR 386.4 in their local area, region, and State, and describe how the proposed program will address those employment needs and personnel shortages. (NFP, (a)) • The curriculum will address new or emerging consumer employment needs or trends at the national, State, and regional levels.(NFP, (a) (3)) • Recruit highly capable prospective scholars who have the potential to successfully complete the academic program, all required practicum and internship experiences, and the required service obligation. (NFP, (c) (1))

25. Highlights from the NFP (cont.) • Ensure that all scholars complete an internship in a State VR agency as a requirement for program completion. (NFP, (c) (5))

26. Highlights from the NFP (cont.) See pages 3-4 in the recent FAQ (12.23.13) • For the purposes of this requirement, CILs, tribal VR programs, and CRPs are considered related agencies. • Therefore, if a grantee cannot place a scholar in a state VR agency, the scholar may be placed in an internship in one of these settings after receiving approval from the RSA project officer, as long as the scholar is involved in providing VR and employment-related services for individuals with disabilities.

27. Highlights from the NFP (cont.) • A scholar internship assessment tool that is developed to ensure a consistent approach to the evaluation of scholars in a particular program. (NFP, (d) (3))

28. Highlights of Final Priority • Provide career counseling, including informing scholars of professional contacts and networks, job leads, and other necessary resources and information to support scholars in successfully obtaining and retaining qualifying employment. (NFP, (c) (6)) • Scholar evaluation throughout the entire program to ensure that they are proficient in meeting the needs and demands of today’s consumers and employers, including the steps that will be taken to provide assistance to a scholar who is not meeting academic standards or who is performing poorly in a practicum or internship setting. (NFP, (e))

29. Award Information (NIA Section II. Award Information) • Estimated Range of Awards: $190,000-$200,000. • Estimated Average Size of Awards: $195,000. • Maximum Award: We will reject any application that proposes a budget exceeding $200,000 for a single budget period of 12 months. The Assistant Secretary for Special Education and Rehabilitative Services may change the maximum amount through a notice published in the Federal Register. • Estimated Number of Awards: 46 • Project Period: Up to 60 months.

30. Eligibility & Cost Match (NIA Section III. Eligibility Information) • Eligible Applicants: States and public or nonprofit agencies and organizations, including Indian tribes and institutions of higher education. • Cost Sharing or Matching: Cost sharing of at least 10 percent of the total cost of the project is required of grantees under the Rehabilitation Long-Term Training program. The Secretary may waive part of the non-Federal share of the cost of the project after negotiations if the applicant demonstrates that it does not have sufficient resources to contribute the entire match (34 CFR 386.30).

31. Cost Match Worksheet Key: X=$195,000 (this is your Federal award) 0.9= Percentage of Federal contribution Y=0.1 (10% Match requirement) Z= Total Project Cost X/0.9=Z Z * Y= Recipient Share Step 1: $195,000 divided by 0.9=$216,666 Step 2: $216,666 multiplied by 0.1 =$21,666 *Recipient is responsible for $21,666 annually

32. Selection CriteriaApplication Information, Section F, page 84 • STATEMENT OF NEED AND SIGNIFICANCE OF THE PROJECT (20 points) • QUALITY OF THE PROJECT DESIGN (20 points) • QUALITY OF PROJECT SERVICES (20 points) • QUALITY OF THE PROJECT EVALUATION (15 points) • QUALITY AND ADEQUACY OF PERSONNEL AND RESOURCES (15 points) • STRATEGY TO SCALE (10 points)

33. IMPORTANT NOTICES/INFORMATION Application Information, Section J, page 127 Submission of Training Materials to RSA • RSA requires training grantees to submit any training materials developed for their projects 90 days prior to the end of the grant period of performance. • More detail regarding instructions for the submission of training materials to a central repository will be made available upon award.

34. IMPORTANT NOTICES/INFORMATION Application Information, Section J, page 129 • This provision is Section 427 of GEPA, enacted as part of the Improving America's Schools Act of 1994 (Public Law (P.L.) 103-382). • Section 427 of GEPA affects applicants for new grant awards under this program. • Examples are provided to help illustrate how an applicant may comply with Section 427.

35. IMPORTANT NOTICES/INFORMATION Application Information, Section J, page 131 • The Government Performance and Results Act (GPRA) of 1993 requires all Federal agencies to manage their activities with attention to the consequences of those activities. • Each agency is to clearly state what it intends to accomplish, identify the resources required, and periodically report its progress to the Congress.

36. IMPORTANT NOTICES/INFORMATION Application Information, Section J, page 135 • Any grantee charging indirect costs to a grant from this program must use the indirect cost rate (ICR), negotiated with its cognizant agency, i.e., either the Federal agency from which it has received the most direct funding, subject to indirect cost support, the particular agency specifically assigned cognizance by the Office of Management and Budget or the State agency that provides the most subgrant funds to the grantee.

37. Submission Guidelines and TipsNIA, Section IV. Application Submission Information, 2. Content and Form of Application Submission • Part III, Application Narrative Section= 45 pages • Page= 8.5x 11 on one side only, with 1 inch margins at the top, bottom, and both sides. • Double space (no more than three lines per vertical inch). • Font= 12 point or larger or no smaller than 10 characters per inch. • Fonts= Times New Roman, Courier, Courier New, or Arial.

38. Submission Guidelines and Tips *Review and utilize the application checklist (Application Information, page 136 • Do you have a Data Universal Numbering System (DUNS) and a Tax Payer Identification Number (TIN)? • Do you have the above numbers registered? • Do you have an established Indirect Cost Rate (ICR?) • Do you have an active System for Award Management (SAM) registration? (The SAM registration process may take 7 or more business days to complete.) NOTE: All of the above are required.

39. Submission Guidelines and Tips • Did I comply with all page limit requirements? • Did I comply with all font requirements? • When submitting your application through Grants.gov you must: 1) be designated by your organization as an Authorized Organization Representative (AOR); and 2) Register yourself with Grants.gov as an AOR. • Narrative and all other attachments must be uploaded to Grants.gov in a PDF (portable document format) read-only, non-modifiable file.

40. Anticipated Timeline for Awards • RSA anticipates informing successful applicants by June 2, 2014. • Period of performance will begin on October 1, 2014. • Common Questions and Answers (Application Information, page 137 or 145)

41. QUESTIONS