Jim Grieger, CIH, CSP Cornell University

1. Jim Grieger, CIH, CSP Cornell University Occupational Health and Safety Management Systems

2. Goals for this Presentation • Help explain “management systems” approach to H&S • Insight into the ANSI Z10 standard development experience • Overview the requirements of Z10 • Informative and helpful

3. Why Get Involved? • 2000-Cornell commitment to EPA to establish an EMS • August 2000-AIHA - formation of Z10 Committee-ANSI process requires balance • Opportunity for colleges and universities • Opportunity at Cornell

4. Management Systems • Each company possesses (whether consciously or not, whether documented or not) an overall management system • An overall management system is the sum of the management subsystems .. as well as their interrelationships Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

5. Management Systems • A system to establish policy and objectives and to achieve those objectives using … • An organizational structure with roles, responsibilities, authorities • Systematic processes and associated resources • Measurement & evaluation methodology to assess performance • A review process to ensure problems are corrected & opportunities recognized and implemented when justified Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards

6. Questions to Help Understand “Management Systems” Approaches • How would you describe the system (process) your college/university uses to integrate EH&S programs into day to day operations? • Do you have a process to ensure things get done routinely? • How reliable is the process? How do you know? • Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?

7. What Are Your Goals? • Compliance assurance? • Conformance? • Continuous improvement? • Best practices? • Flavor of the month?

8. Singular Vertical Based on command and control regulations Focus on compliance Lacks feedback or evaluation mechanism for continuous improvement Role of EHS staff: “do-er” Process oriented Driven by OHS improvement Clear feedback and evaluation mechanisms Integrated into the business processes of the organization Role of EHS staff: measuring/monitoring performance & service provision Programs vs. Systems Approach

9. Edward Deming Model: P-D-C-A • Plan • Do • Check • Act

10. H&S Department MS or Institutional Model? • Organizing your H&S program using the management systems P-D-C-A concepts? (i.e University of South Carolina, UNC) • Integrating EH&S into the daily operations of the college/university based on the P-D-C-A approach? • ANSI Z10 = integration of OHS into the operations of the organization

11. What is the Purpose of Z10?

12. “Develop a national consensus standard for Occupational Health and Safety Management Systems (OHSMS)”

13. What is Consensus per ANSI? • A majority of the members must vote • Approved by 2/3 of those voting excluding abstentions • ANSI requires balance by a diverse set of stakeholders including: • industry • Labor • academia • government • professional associations

14. History of a Standard • AIHA approved as Secretariat- 1999 • ASSE Fights Need- Mid 1999 • AIHA Wins-Jan 2000 • Committee formed mid 2000 • Committee Starts to Meet- Feb. 2001

15. Rationale-Per AIHA • Harmonization will help US Business • Improve protection of worker safety and health • Help integrate quality, environmental and S&H Systems • Provide tools for future OSHA std. • Enhance US influence internationally • ANSI process best for stakeholders

16. Formation of Z10 Committee • Public announcement, 130+ applicants • Selections by Steering Committee • Criteria: Balance, Competence, Workable number • 42 voting members; 8 non-voting TRs

17. Alan Leibowitz Secretariat Chair AIHA ITT Jill Snyder Jim Howe Vice Chair UAW Voting Members: Industry – 19 Labor – 7 Government – 8 Prof. Ass’n – 6 Small Bus - 1 Technical Resources Charles Redinger Technical Support The who …. ANSI Z10 Accredited Stds Committee • A committee formed with broadly representative members from industry, labor, government, professional organizations and general interest sectors

18. First Meeting: 2/8/01 • Welcome by the Chair • Introductions and representation • Operating under Robert’s Rules of Order • Purpose, Scope and Rationale • Open discussion (arguing) • First formal vote: • disband or go forward with the standard development!

19. Many Questions!! • Will it be cited by OSHA in the absence of a “Complete Program” standard? • Will it be compatible with existing standards or add new requirements? • Will it be helpful to the mid and small size companies? • Will it add value?

20. What is ASC Z10 here to do? • Develop a national standard for Occupational Health and Safety Systems Goals: • Useful to the broadest range of stakeholders • Clear and understandable to users • Free from parochial biases • Provides a common vocabulary

21. Many Choices

22. Early Direction • Make something everyone could use • Performance standard • The “What’s” not “How To’s” • Not contradict existing international standards • Write “systems” oriented standard

23. How we define Success • If the standard … • Helps those who would like to move toward a management system for organizing their programs • Is easy to read and provides useful information to facilities of varying S&H sophistication • Is published in a timely fashion • Is truly a product of consensus

24. … Versus Failure Z10 • If the standard… • Adds unnecessary burdens to effective programs • Does not address minority concerns • Provides “cookie cutter” requirements rather than generally applicable guidance

25. Challenges of Z10 Development • Stay “systems focused” • Is it a “system issue” or traditional health and safety issue? • Understanding and incorporating minority concerns

26. The approach …. • Adapt principles from the most relevant approaches into a standard compatible with principal international (e.g. ISO) & national (e.g. VPP) standards • Working committees • Establish a voluntary consensus standard

27. Charles Redinger • Technical resource to Z10 • Wrote AIHA OHSMS Assessment Instrument • Collected and analyzed 31 publicly available management systems (quality, environmental and occupational health and safety) • Summarized 13 for Z10 reference from 4 general standard setting organizations: Government, National, International, Professional Organizations

28. OSHA VPP Australia-SafetyMap BSI-BS8800 Australia and New Zealand-AS/NZ 4801 Spanish-UNE 81900 ISO 14001 ILO-OHS-MS American Chemistry Council-Responsible Care American Petroleum Institute AIHA Japan Industrial Safety and Health Association BSI-OHS Assessment Series 18001 International Consortium for Standard & Conformity Assessment Standards

29. The Z10 OHSMS Model The management system approach is characterized by its emphasis on continual improvement and systematically eliminating the underlying or root causes of deficiencies

30. Z10 OHS Mgmt Systems Scope Introduction Format Shalls / requirements Shoulds / guidance

31. Z10 Section 1.0Scope, Purpose, Application Scope • This Standard defines minimum (OHSMS performance) requirements   Purpose   • To provide a management tool to reduce risks of injury, illnesses and fatalities Application   • Organizations of all sizes & types

32. Z10 Section 2.0 Definitions • Definitions • OHSMS issues vs. aspects/impacts: hazards, risks, management system deficiencies and opportunities for improvement • Top Management: person or group of people who direct and control the operation of an organization

34. Z10 Section 3.0Management Leadership and Employee Participation Management Leadership   • Top mgmt responsibility and direction of OHSMS • Policy • Employee (personal) responsibility Employee Participation • Establish processes for employee participation

36. Z10 Section 4.0Planning Planning • Initial review • Ongoing review process (continuous improvement) • Assessment and prioritization (OHSMS issues) • Objectives* (focused on opportunities for OHSMS improvements and risk reduction) • Implementation plans and resources (meeting objectives) *focused on “system” improvements

38. Z10 Section 5.0Implementation (of the OHSMS) Implementation (of the OHSMS) • Operational Elements • Hierarchy of controls • Design review and management of change • Procurement • Contractors • Emergency Preparedness

39. Z10 OHS Mgmt Systems Implementation (of the OHSMS) • Education, Training and Awareness • Communication • Document and Record Control Process

41. Z10 Section 6.0Evaluation and Corrective Action Evaluation & Corrective Action • Monitoring and Measurement • Audits • Incident Investigations • Corrective & Preventive Action • Feedback to the Planning Process

43. Z10 Section 7.0Management Review Management Review • General Requirements • Top management review (assessment of OHSMS effectiveness; annually) • Performance impacts on the OHSMS • Participants • Policy • Recommendations

44. Z10 Required Documentation • Health and Safety Policy (Section 3.1.2) • Objectives (Section 4.3) • Implementation Plan (Section 4.4A) • Audits (Section 6.2) • Management review: results and action items (Section 7.1)

45. Z10 ANNEXES  SAMPLING OF ANNEXES • Policy statements • Roles and Responsibilities • Risk Assessment Processes • Objectives • Implementation Plan • Audits

46. Summary • ANSI approval on July 25, 2005 • Z10 is a voluntary standard • Purpose of Z10: provide a tool to minimize risks, prevent injuries and enable continuous improvement

47. Getting Started • Evaluate your current system • Understand what works for your culture • Develop and use common management system principles in a manner that best fits your culture • Focus on hazards and system continuous improvement

48. Questions? Jim Grieger, CIH, CSP Associate Director EH&S Cornell University 607-255-5615 jrg5@cornell.edu