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Excel Lesson 14 Creating and Using Macros

Excel Lesson 14 Creating and Using Macros. Microsoft Office 2010 Advanced. Cable / Morrison. Objectives. Understand macros. Review macro security settings. Record a macro. Save a macro as a macro-enabled workbook. Run a macro. 2. 2. Objectives (continued). Edit a macro.

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Excel Lesson 14 Creating and Using Macros

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  1. Excel Lesson 14Creating and Using Macros Microsoft Office 2010 Advanced Cable / Morrison

  2. Objectives • Understand macros. • Review macro security settings. • Record a macro. • Save a macro as a macro-enabled workbook. • Run a macro. 2 2

  3. Objectives (continued) • Edit a macro. • Create a button. • Align and format a button. • Open a macro-enabled workbook.

  4. Vocabulary • button • code • macro • virus 4 4

  5. Introduction • A macroautomates a common, repetitive task you perform in Excel. • In this lesson, students will learn how to: • Create macros • Run a macro • Make changes to a macro • Add a macro to a button

  6. Understanding Macros • A macro records a series of steps that you do frequently, such as formatting text. • Visual Basic for Applications (or VBA) is the program used to create macros. • Coderefers to the macro actions formatted in easy-to-read sentences.

  7. Reviewing Macro Security Settings • Macros are susceptible to a virus attack. • A virusis a computer program that is designed to reproduce by copying itself and attaching to other programs in a computer. • Can cause extreme damage to data • You can set one of four macro security levels in Excel.

  8. Reviewing Macro Security Settings (continued) • Macro security level options

  9. Reviewing Macro Security Settings (continued) • Trust Center dialog box

  10. Recording a Macro • To begin recording a macro: • Click the Record Macro button in the Code group on the Developer tab. • Fill out the options in the Record Macro dialog box. • Click OK to close the dialog box; the macro will start recording.

  11. Recording a Macro (continued) • Record Macro dialog box

  12. Saving a Workbook as a Macro-Enabled Workbook • The file extension .xlsm is used for a macro-enabled workbook. • A macro-enabled workbook lets you save a macro in the workbook and run the macro. • You can save an ordinary Excel workbook as a macro-enabled workbook using the Save As command.

  13. Saving a Workbook as a Macro-Enabled Workbook (continued) • Save As dialog box

  14. Running a Macro • After a macro is created, it is ready to use. • Excel provides different ways to run a macro: • Use a shortcut key combination if one was created in the Record Macro dialog box. • On the Developer tab in the Code group, select the Macros button. • The Macro dialog box appears. • Click the macro you want and click the Run button.

  15. Editing a Macro • Macros are easy to edit. • To edit a macro, you need to make changes to the VBA code. • The code word Sub indicates the start of the macro. • The code End Sub signals the end of the macro.

  16. Editing a Macro (continued) • Example of a macro in VBA code

  17. Editing a Macro (continued) • Making edits to the Formats macro

  18. Creating a Button • A buttonis called a control. • Controls the actions that are assigned to it • When you create a button, you are asked to assign a macro to it. • When you click the button, the macro will run.

  19. Creating a Button (continued) • Worksheet with both buttons added

  20. Aligning and Formatting Buttons • To select a button with an assigned macro, right-click the button. • A shortcut menu appears. • With more than one button selected, the Format tab appears on the Ribbon. • Format tab has options to make changes to the buttons, such as aligning buttons.

  21. Aligning and Formatting Buttons (continued) • Alignment options

  22. Aligning and Formatting Buttons (continued) • You can right-click a button and choose Format Control from the shortcut menu. Format Control dialog box

  23. Opening a Macro-Enabled Workbook • When a workbook with macros is opened, a security warning appears on the Message Bar. • The warning is displayed whenever the Disable all macros with notification option is chosen. • To enable the macros, click the Enable Content button on the Message Bar.

  24. Opening a Macro-Enabled Workbook (continued) • Message Bar with security warning

  25. Summary In this lesson, you learned: • Macros can automate frequently used tasks. • You can review and change macro security settings. • You can record a macro. • A workbook can be saved as a macro-enabled workbook.

  26. Summary (continued) • After a macro is created, you can run the macro. • If changes need to be made to a macro, you can edit the macro. • Buttons are a type of form control that have a macro assigned to them.

  27. Summary (continued) • Buttons can be aligned and formatted. • When you open a macro-enabled workbook, you can enable the workbook contents and run any macros in the workbook.

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