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Secure Box – A New Service Offering

Learn about the new Secure.Box. service at Yale, including the migration process, collaboration actions, file sharing restrictions, and where to get additional help. Attend live info sessions in July and August.

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Secure Box – A New Service Offering

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  1. Secure Box – A New Service Offering

  2. Agenda • Introduction to Secure Box • Secure Box at Yale Functionality Comparison • Post Migration • Collaborators - Action after the migration • Owners - Sharing folders in Secure Box • File Sharing restrictions • URL’s & Bookmarks • Where to get more help • Live info sessions being held in July & Aug. 

  3. Introduction Secure Box at Yale: • Approved for 3 lock data • Increased security • Data Loss protection • Accessible anywhere in the world • 50 GB of file storage space • From 7/27 – 7/31 migrating Box at Yale accounts included Yale’s HIPAA covered components to the new Secure Box Platform: • YSM • School of Nursing • Yale Health

  4. Post Migration - ACTION • CAS intelligently logs the client into Box or Secure Box depending on the client's affiliation, regardless of whether the client initiates the login from https://yale.app.box.com or from https://yalesecure.app.box.com • In order to minimize loss of access risk to Box files, clients are requested to log in within 30 days of user migration (i.e., by 26 August – 30 August) and accept pending collaboration invitations (if any) from the Notifications Tray as illustrated on the next slide. • Collaborators can expect to lose being shared with, if they do not log in to their account after the owner of the file is migrated within 30 days and accept the pending notifications. **Please be aware this is a time sensitive action

  5. Collaborators - Action after the migration

  6. Owners - Sharing folders in Secure Box

  7. File Sharing Restrictions • Secure Box disallows collaboration through this tool with individuals outside of Yale, Yale-New Haven Hospital or the VA Hospital. • All sharing outside of the network must be done via Yale Secure File Transfer (SFT), the only approved alternate means of securely transferring files, large or small (including ePHI/ 3-Lock Data). • For those who have used SFT, go to the Yale Secure File Transfer tool now and click the "Request Upload" button (along the right side of the screen, after you accept the terms and conditions). • If you are currently sharing using Box at Yale, please contact your collaborators of the new process.

  8. URL’s & Bookmarks • URLs & Bookmarks pointing to folders owned by persons who are migrating will break. • All documents that contain a published link will need to be updated. • Users should not expect bookmark mapping to automatically transfer from Box to Secure Box.

  9. Want help after you migrate? • Sign up and attend one of our live clinics • Tuesday, July 28 • 9:30-10:30 Sterling Memorial Hall - School of Medicine, Steiner Room • 3:30 – 4:30 The Anlyan Center, N203 • Wednesday, July 29 • 10 – 11a Sterling Memorial Hall - School of Medicine, Steiner Room • 2:00 – 3:00 The Anlyan Center, N203 • Thursday, July 30 • 10 – 11a Sterling Memorial Hall - School of Medicine, Steiner Room • 2:00 – 3:00 Sterling Memorial Hall - School of Medicine, Steiner Room • Tuesday, Aug 4 • 10 – 11a The Anlyan Center, N203 • 1:30 – 2:30 The Anlyan Center, N203 • Wednesday, Aug 5 • 9 – 10a The Anlyan Center, N203 • 3:00 – 4:00 The Anlyan Center, N203 • Thursday, Aug 6 • 9:30-10:30 The Anlyan Center, N203 • 2:00 – 3:00 Sterling Memorial Hall - School of Medicine, Steiner Room

  10. Where to get more help • Visit the ITS Secure Box at Yale website to access helpful materials and information, FAQs, learn more about this service or to view a comparison of similar cloud-based services. • If you have any questions or need assistance, please contact the ITS Help Desk at 203-432-9000 or helpdesk@yale.edu.  • You may also visit one of the Walk-In Computer Support Centers or contact your local support provider. • Sign up for a class at Box University if you want to learn the latest features, how to work more efficiently and or how to get the most out of box? Click here to learn about free online training.

  11. Secure Box at Yale Functionality Comparison

  12. Questions ?

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