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Formatting and Editing Tools in Microsoft Word | Efficient Ways to Modify Margins and Paragraphs

Learn how to adjust margins, indent paragraphs, add headers/footers, and utilize features like autocorrect and word count in Microsoft Word. Explore tips for creating footnotes, inserting page breaks, using hyperlinks, and organizing text effectively.

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Formatting and Editing Tools in Microsoft Word | Efficient Ways to Modify Margins and Paragraphs

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  1. Introduction to WordChapter 2 Lecture Outline

  2. Default Margins: Top margin… 1.0” Bottom margin… 1.0” Left margin… 1.25” Right margin… 1.25” 2 ways to Change Margins: File Page setup Margins tab OR: Double click gray area of ruler Margins tab Page Margins:

  3. Default line spacing: Single spaced Line spacing (XP only): Single [ctrl] + [1] Double [ctrl] + [2] 1.5 [ctrl] + [5] Line Spacing:

  4. Steps to change Line Spacing: • Format menu • Paragraph • Indents and spacing tab • Line spacing

  5. Headers: Text you want printed at the top of each page in the document Footers: Text you want printed at the bottom of every page in the document Headers and Footers:

  6. Steps to insert Headers/Footers: • View menu • Header and Footer

  7. “Candy Kisses”- “Never grab a kiss until they tell you their name.” First line indent- The first line of each paragraph is indented while the other subsequent lines are not. Steps to indent the first line of multiple paragraphs: Select paragraphs Format menu Paragraph Indents and spacing tab Special drop-list Indenting Paragraphs:

  8. 2nd way to indent first line of multiple paragraphs: • Select the paragraphs • Drag first line indent marker on ruler

  9. What if….. • You have already typed a document but failed to indent paragraphs: • Select all of document • Click and hold first line indent & slide over ½ inch.

  10. Hanging Indent: • The first line of the paragraph hangs to the left and every other line receives the indent.

  11. Select the paragraphs Format menu Paragraph Indents and spacing tab Special drop-list Mouse: Select paragraphs Drag hanging indent marker on ruler Steps to create a hanging indent:

  12. To find: tools – autocorrect tab (ex: replace tcchs with Todd County Central High School) Autocorrect options button: Displays when you click the small blue box below text Displays a menu that allows you to undo a correction or change how Word handles future automatic corrections AUTOCORRECT: a feature that automatically corrects some typographical errors as you type

  13. Footnotes/Endnotes: • Footnote- Explanatory note at the bottom of the page • Endnote- explanatory note at the end of the document • Superscript- raised numbers or letters

  14. Steps to add a Footnote/Endnote: • Insert menu • Reference • Footnote • Insert button

  15. 2 ways to Modify a style: • Ex: change style, indent, double space • Right click in note pane • Style in the shortcut menu • Choose footnote text from list • Click modify button • OR: • Click styles and formatting button on formatting toolbar

  16. Word Count: • Tools menu • Word count

  17. Page Breaks: • Soft Page Break- a page break automatically inserted by Word when it determines the text has filled one page • Hard Page Break- a page break forced into the document by the user

  18. Insert menu Break Page break [ctrl] + [enter] 2 ways to insert hard page break:

  19. Insert menu Symbol Choose a font category Use keyboard shortcuts Symbols:

  20. Hyperlinks: • Type the address then space or enter • OR: • Select text • Click insert hyperlink button on standard toolbar

  21. Sorting: • Select text • Table menu • sort

  22. Browsing: Click the “next page” or “previous page” button on scrollbar OR: Click browse object button on scrollbar Choose “goto” Scrolling: Double-click “page” on the status bar Browsing vs. Scrolling:

  23. Steps to move text: Select text Choose “cut” Move insertion point to desired location Choose “paste” Drag & Drop: Select text Place pointer within selection and drag to new location Cut/Copy/Paste:

  24. Select text Choose “copy” Move insertion point to desired location Choose “paste” Drag & drop: Select text [ctrl] Place pointer within selection and drag to new location Steps to copy text:

  25. Smart Tags: • A button that automatically appears on the screen when Word performs a certain action.

  26. Smart Tags: • Autocorrect options: undoes an automatic correction, stops future automatic corrections of this type, or displays the autocorrect options dialog box • Paste options- specifies how moved or pasted items should display, e.g., (1) with original formatting, (2) without formatting, or with different formatting.

  27. Find/Replace: • Edit menu • Replace command • OR: • Double-click on the left side of the status bar

  28. A tool that provides synonyms and antonyms Select the word Tools menu Language command Thesaurus 2nd way: Right click on word Choose synonym Select a replacement word Thesaurus:

  29. THE END!!!!!

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