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UNFPA Procurement Services Branch (PSB) AccessRH Friday, June 24, 2011 Morten Sorensen & Campbell Bright

UNFPA Procurement Services Branch (PSB) AccessRH Friday, June 24, 2011 Morten Sorensen & Campbell Bright. Agenda. UNFPA Strategic Initiatives in Procurement AccessRH QA and Panel Discussion Campbell Bright Morten Sorensen Time for session: 55 minutes Presentation: 25-45 minutes

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UNFPA Procurement Services Branch (PSB) AccessRH Friday, June 24, 2011 Morten Sorensen & Campbell Bright

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  1. UNFPA Procurement Services Branch (PSB) AccessRH Friday, June 24, 2011 Morten Sorensen & Campbell Bright

  2. Agenda • UNFPA Strategic Initiatives in Procurement • AccessRH • QA and Panel Discussion • Campbell Bright • Morten Sorensen Time for session: 55 minutes • Presentation: 25-45 minutes • Discussion: remaining time

  3. Agenda • UNFPA Strategic Initiatives in Procurement • AccessRH • QA and Panel Discussion • Campbell Bright • Morten Sorensen Time for session: 55 minutes • Presentation: 25-45 minutes • Discussion: remaining time

  4. Common UN Activities and New Initiatives • Procurement Accreditation Programme (“licence to procure”) of UNFPA procurement staff at HQ/ ROs/COs. CIPS accreditation through UNDP • Contract review  by one single committee (UNOPS) • Review of  vendors engaged in fraudulent practices by a common sanction board (UNOPS) Continued…..

  5. Common UN Activities and New Initiatives (cont..) • Regular procurement meetings between Copenhagen based UN organizations (UNFPA, UNDP, UNOPS, UNICEF) • Joint tendering for LTAs (UNICEF) Cost reduction through common UN initiatives (no silo approach)

  6. HLCM Procurement Network Active participation of UNFPA in UN working groups: • Procurement Policy&Procedures Harmonization • Collaborative Procurement of Vehicles UNFPA fully supports UN reform initiatives

  7. Other Strategic Initiatives Decentralise operational procurement activities to countries that have the required capacity PSB to become progressively a support and knowledge centre. Increased capacity of country offices

  8. Other Strategic Initiatives(continued) From procurement function towards strategically driven supply chain management: • Develop efficient IT information and activity systems • Joint approach with other large procurers of suppliers of critical products to achieve benefits • Put in place development programmes for critical suppliers (measure performance, identify gaps, etc.) • Stronger procurement procedures: from late detection to early prevention (quality assurance vs risk level) Additional benefits through supply chain management activities

  9. Agenda • UNFPA Strategic Initiatives • AccessRH • QA and Panel Discussion • Campbell Bright • Morten Sorensen Time for session: 55 minutes • Presentation: 25-45 minutes • Discussion: remaining time

  10. AccessRH Objectives • Improve access to quality, affordable reproductive health (RH) commodities • Reduce delivery times • Offer enhanced information for planning and tracking Clients: governments, NGOs, others

  11. AccessRH Objectives • Improve access to quality, affordable reproductive health (RH) commodities • Reduce delivery times • Offer enhanced information for planning and tracking Clients: governments, NGOs, others

  12. AccessRH Benefits • Better information • Improve wait times for products • Quicker, simpler financial information • Easier ordering • Access to quality products • Customer satisfaction with products delivered • Efficient use of client resources • Country ownership of procurement decisions

  13. Procurement Challenges AccessRH responds to • Long lead times for production of RH commodities • Inadequate product quality • Unpredictable funding • Lack of reliable and timely procurement-related information

  14. AccessRH Timeline Define the Challenges Scale Up 2005 Determine Solutions 2006-08 Gather Feedback and Refine Processes Develop AccessRH Concept 2008 2011 2008 2009-10 Stakeholder Buy-in & UNFPA Selection Build Prototype & Begin Procurement Design Operations & Secure Funding

  15. AccessRH Progress • AccessRH team assembled • Transfer of RHInterchange to UNFPA • Marketing research conducted to inform implementation • 25 shipments since inception • Delivery times for condoms shortened by 10 weeks

  16. Integrated Solution • Simplified ordering and financial processes • Range of contraceptives and related products • Managed inventory of key RH products held at pre-qualified suppliers’ premises • Internet portal with information on • Contraceptive orders and shipments • Quality assurance policies and practices • Reproductive health products and pricing • Planning and budgeting tools

  17. RHInterchange • RHInterchange: • $1.5 billion worth of contraceptives • Shipments to >140 countries

  18. AccessRH Shipments 25 AccessRH shipments of RH goods • Delivered: 8 • Lebanon: 3 • Mongolia: 3 • Tanzania: 2 • In transit: 9 Congo-Brazzaville (2), Belize, Tajikistan, Haiti, Gabon, Madagascar, Zambia, and Sudan (Khartoum) • In production: 8 Haiti, Bosnia & Herzegovina, Tajikistan, Ethiopia, North Korea, Lebanon, Pakistan, and Zambia

  19. Market Research

  20. Research Findings Respondents attribute highest value to: • Responsive service • Access to order and shipment information/tracking • Favorable delivery times • Coordination of shipping documents/requirements • Direct access to product specifications • Up-front pricing • Quality-assured products Note: Assumes continued affordable pricing

  21. Online Presence Coming • Different types of users with differing needs • Information • Plan • Order • Manage Order

  22. AccessRH Visual Design

  23. AccessRH Visual Design

  24. Meeting Client Needs • By providing reliable information, quality assurance, price value and improved delivery times, AccessRH enables clients to make the best procurement decisions for their money - whether they procure from UNFPA or not. • RH commodity stakeholders can: • Order multiple types of products from a variety of manufacturers at prices pre-negotiated by UNFPA • Obtain quality-assured commodities faster – from inventory • Access the information they need: national, regional, and global contraceptive procurement data

  25. AccessRH Objectives • Improve access to quality, affordable reproductive health (RH) commodities • Reduce delivery times • Offer enhanced information for planning and tracking

  26. AccessRH Partners Reproductive Health Supplies Coalition • European Community • German Federal Ministry for Economic Cooperation and Development (BMZ) • UNFPA • USAID

  27. More Information • For updates, go to: • www.unfpa.org/public/accessrh • For more information: • Karina Donnelly • AccessRH Outreach Lead • accessrh@unfpa.org © Peter Bruyneel / UNFPA

  28. Agenda • UNFPA Strategic Initiatives • AccessRH • QA and Panel Discussion • Campbell Bright • Morten Sorensen Time for session: 55 minutes • Presentation: 25-45 minutes • Discussion: remaining time

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