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Planning Workshop for the 2011-12 School Year

This workshop will cover managing, budgeting, and complying with requirements for federal programs in education. Learn about changes, approvals, budgeting, parent participation, school improvement, needs assessment, and equitable access.

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Planning Workshop for the 2011-12 School Year

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  1. Planning Workshop for the 2011-12 School Year Office of Field Services

  2. The Cycle of Planning 1 2 3 Comparability Application Submitted 4

  3. Managing Your Federal Programs • Application sets the scope of Federal Programs • Includes budget to implement Programs

  4. Managing Your Federal Programs • MDE approves use of funds and program elements • Administrative oversight requires: • Program Management • Fiscal Management

  5. Managing Your Federal Programs Changes to any Program and Budget requires prior approval if you: • Add staff or change FTEs + or – • Add a new Function Code • Move an amount greater than 10% of the Budget subtotal • Retains applicable cost principles requiring prior approval

  6. Managing Your Federal Programs • Apply for balance of allocation • Any other substantive programmatic changes to the Consolidated Application requires prior approval • Cumulative transfers • Programs, projects, and functions

  7. School Level Budgets School Level Budgets are required in the Consolidated Application for all schools receiving Title I, Part A funds

  8. Allocations • Estimated Allocations in mid-April • Title I, Part A(based on Hold-Harmless) • Other Programs (based on a percentage of previous year allocations) • Final Allocations may require amending the application

  9. Obligation Dates

  10. Parent Participation

  11. Parent/Guardian Participation Definition – The participation of parents/guardian in regular, two-way, and meaningful communication involving student academic learning and other school activities.

  12. Parent Participation • Planning • Annual consultation • Parent Involvement Policy • Parent/Teacher/Student Compact • Annual parent meeting • Parents Right-to-Know • Annual evaluation

  13. Parent Participation • Parent Information and Resource Center (PIRC) http://www.michigan.gov/documents/mde/09.01.2010_Title_I_Part_A_Parent_Information__Resource_Center_332642_7.pdf

  14. School Improvement Template

  15. School Improvement Template The AdvancED Portal will include six templates for school improvement plans: • Targeted Assistance (TA) Schools • Schoolwide (SW) Schools • Non-Title I Schools • One Building District TA Schools • One Building District SW Schools • One Building District Non-Title I Schools

  16. All State and Federal Programs Require a Needs Assessment

  17. Comprehensive Needs Assessment • Begins Planning • Facilitates School Improvement • Identifies All Student and Program Needs • Determines Use of All Resources • Required for All funding sources

  18. Needs Assessment Focus Areas Aligned with the School Improvement Framework • Student Achievement • Curriculum and Instruction • High Quality Professional Staff • Family and Community Involvement • School Context and Organization

  19. Needs Assessment Relates to Funding Sources Title I, Parts A, C and D Title II, Parts A and D Title III Title V-Rural Education Achievement Program REAP Flex only Title VI Section 31a Section 41

  20. Program Evaluation • Must conduct an annual evaluation • Using data from site assessments and other indicators of academic achievement • Determine program effectiveness • Revise plan as necessary

  21. The LEA Planning Cycle Application

  22. LEA Planning Cycle Application Defined as… A summary of needs, goals, objectives, strategies and activities* derived from a comprehensive needs assessment by the Local Educational Agency. It is based on identified needs of the district after an analysis of achievement trends in its local schools. * New for 2011-12

  23. LEA Planning Cycle Application Purpose … Target goals, objectives, strategies and activities* to address identified challenges for program design *New for 2011-12

  24. LEA Planning Cycle Application The LEAPC Application is… • Required for districts seeking/receiving Federal funds. • Located on the AdvancED website. • Available now. • Due on or before July 1, 2011 as part of the Consolidated Application and Title I School Selection Application which still reside in MEGS (for a July 1 obligation date).

  25. LEA Planning Cycle Application To be completed in the AdvancED Portal uploaded as a PDF into the Consolidated Application* … • The LEAPC must have a minimum of three and a maximum of five goals • The source of data for determining the need must be indicated • Consolidated Application funds must clearly support stated needs *New for 2011-12

  26. LEA Planning Cycle Application The LEAPC PDF shows resources which are for planning purposes only. The Consolidated Application (CA) approves the uses of federal funds.

  27. Equitable Access

  28. Equitable Access In federally funded programs for students, staff and beneficiaries with special needs, there must be a plan that outlines steps to ensure equitable access and participation in program services. Each description should reflect the local circumstances and specify how equitable access will be ensured in both programs and services for stakeholder groups included in the budget detail of the Consolidated Application.

  29. Statements in the Consolidated Application addresses the following: Equitable Access Are there any barriers that prevent equitable access to services for students, staff and parents (gender, race, national origin, color, disability, or age)?   If there are barriers, state the barriers and provide a description of how the LEA is addressing those barriers for students, staff and parents? (See the help screen for assistance)

  30. Targeted and Schoolwide Title I Programs

  31. Targeted Assistance Program • A targeted assistance program provides supplementary services only to identified students failing to meet core curriculum standards • Students are served based on a comprehensive student needs assessment • Program services are research based • Supplementary services are provided in all four core curriculum areas add targeted components

  32. Targeted Assistance Program • Incorporation of planning for students served by Title I into existing school planning. • Instructional strategies that give primary consideration to providing extended learning time, helping provide an accelerated, high-quality curriculum, and minimizing removal of children from the regular classroom. • Coordination with and support for the regular education program. • Instruction by highly qualified staff.

  33. Targeted Assistance Program • High quality professional development for administrators, teachers, and other staff who work with participating children, and, where appropriate, parents. • Strategies to increase parent involvement in supporting their children’s learning. • Coordination of Title I and other resources to enable participating children to meet the state core curriculum standards. • Ongoing review of the progress of participating children and program revision, if needed, to provide additional assistance to children having difficulty meeting state standards.

  34. Schoolwide Program Requirements • A schoolwide program is a comprehensive school reform initiative • The schoolwide model is designed to generate high levels of academic achievement in core academic areas for all students, especially those who are not meeting the State’s academic content and achievement standards

  35. Schoolwide Program Requirements • Comprehensive needs assessment • Schoolwide reform strategies • Instruction by highly qualified teachers • High quality professional development • Attract highly qualified teachers to high needs schools

  36. Schoolwide Program Requirements • Parent involvement • Transition plans • Teacher participation in assessment decisions • Timely additional assistance • Coordination of services and programs

  37. Schoolwide Program Requirements Schoolwide programs are not relieved of requirements relating to: • Health, safety, civil rights • Student and parental participation and involvement • Services to private school children • Maintenance of effort • Comparability of services

  38. Schoolwide Planning • To Become Schoolwide, a School Must: • Meet a 40% poverty threshold • Participate in a one-year school improvement planning process • Once a School is Schoolwide, It Must: • Conduct an annual evaluation of program effectiveness

  39. Schoolwide Planning Grants • $3,000 planning grant available through MDE – June 2011 • Grant helps defray cost of one year planning with an MDE approved facilitator • Application available at www.michigan.gov/ofs • Under the Office of Field Services Click Title I Schoolwide and Targeted Assistance Planning

  40. Targeted and Schoolwide Plans • Targeted and Schoolwide Plans are reviewed on a rotational basis • All completed targeted and schoolwide plans must be approved by MDE • Only schoolwide trainers, approved by MDE, can facilitate schoolwide training

  41. How Title I Funds Support Special Education

  42. Title I Funded Services and Special Education • Title funded services can provide supplemental support for special education students • Eligibility for services are based on the same criteria as all other Title funded students and delivered within design of the programs

  43. Title Funded Services and Special Education Title funds must supplement not supplant services for special education students • Title funds may not be used to provide services that are required by law under general and other categorical funding • Title services should not be written into an Individualized Educational Program (IEP) • Title services cannot be used to meet the goals of the IEP

  44. Special Education • Targeted Assistance Programs: • Children are identified by the school as failing or most at risk of failing to meet the State’s challenging student achievement standards • Children with disabilities are eligible for services on the same basis as other children to receive services

  45. Special Education • Schoolwide Programs: • No school participating in a schoolwide program shall be required to identify particular children as eligible to participate • Must include strategies to address the needs of all children in the school but particularly the needs of all low-achieving children and those at risk of not meeting the state student academic achievement standards

  46. Special Education • Schoolwide Programs: • Must include activities to ensure that the students who experience difficulty mastering the proficient or advanced levels of academic achievement standards shall be provided with effective, timely assistance • Difficulties are identified and analyzed as a basis for effective assistance

  47. Title II, Part A Funds

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