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Vlaamse Studiedag 29/09/2014

Vlaamse Studiedag 29/09/2014. Pieter BREYNE – pieter.breyne@be.pwc.com. Savings potential. EU – 243 billion € *. Catch 22. e-Invoicing < 15%. Role of the EU. e-PRIOR. Customer systems. Supplier Portal. Traceability Integrity Non-repudiation Routing Archiving.

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Vlaamse Studiedag 29/09/2014

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  1. Vlaamse Studiedag29/09/2014 Pieter BREYNE – pieter.breyne@be.pwc.com

  2. Savings potential EU – 243 billion € * Catch 22 e-Invoicing < 15%

  3. Role of the EU

  4. e-PRIOR Customer systems Supplier Portal • Traceability • Integrity • Non-repudiation • Routing • Archiving e-invoicing services e-ordering services e-fulfilment services e-catalogue services e-submission services …. e-invoicing services e-ordering services e-fulfilment services e-catalogue services e-submission services …. ABAC WORKFLOW Customer Portal COUNCIL’s SAP system Other BO systems … Supplier System

  5. Scope Post-Award modules e-Request e-Ordering e-Fulfilment e-Invoicing     e-Catalogue e-Payment   Pre-Award modules Developed by e-Notices / e-Senders  Publications Office DIGIT e-Notification (TED)  e-Access (TED e-Tendering) e-Submission e-Evaluation e-Awarding   e-Attestations (e.g. PEPPOL VCD)

  6. How does it work? Invoice Invoice Invoice BUYER SUPPLIER BACK OFFICE SERVICE PROVIDER BACK OFFICE <INVOICE> <ID> <IssueDate> <Period> <INVOICE> <ID> <IssueDate> <Period> BACK OFFICE UBL UBL

  7. How does it work?

  8. How does it work?

  9. Invoice automation Automated certified correct process Manual workflow e ok INVOICE COMPLETION & REVIEW INVOICE APPROVAL DATA ENTRY PROCESS PAYMENT STEP 1 CREATE INVOICE RECEIVE e-INVOICE Encode header data & attachment in the back-office system Review & complete invoice to check that invoice is justified and correct Approve invoice (Step 2) Manage payment request and payment order Register debt in the accounts Create invoice based on paper receipt advice Receive e-invoice

  10. Invoice automation Automated step Automated certified correct process Partially automated step - action based on automatically provided data Manual workflow e ok INVOICE COMPLETION & REVIEW INVOICE APPROVAL DATA ENTRY PROCESS PAYMENT STEP 1 CREATE INVOICE RECEIVE e-INVOICE Receive e-invoice Encode header data & attachment in the back-office system Manage payment request and payment order Register debt in the accounts Create invoice based on paper receipt advice Approve invoice (Step 2) Review & complete invoice to check that invoice is justified and correct

  11. Invoice automation Automated process Automated certified correct process Process where human intervention is required but is based on automatically generated data ok Automatedworkflow e e- INVOICE APPROVAL STEP 1 PROCESS PAYMENT RECEIVE e-INVOICE CREATE e-INVOICE MATCHING & VALIDATION Approve invoice (Step 2) based on automated checks Manage payment based on automatically generated CCCF* Receive e-invoice containing e-receipt advice information Automatic generation of e-invoice based on e-receipt advice Automatic registration of debt in the accounts Automaticmatching of invoice and order & business rules validation *CCCF: Certified Correct Control File

  12. PEPPOL Buyer • e-PRIOR and PEPPOL are fully interoperable thanks to CEN/BII • Successful test with EHF of Norway

  13. Open e-PRIOR • Adoption of e-PRIOR e-Invoicingby Belgium: • First invoice in Production received in July 2014 • Adoption by the FederalGovernment, followed by the Regions of Flanders and Wallonia • Pilot installations in Portugal, Ireland (pilot with 7 Service Providers), Norway, Croatia, … • Other Member States interested to implement Open e-PRIOR : • Malta • Greece • Cyprus https://joinup.ec.europa.eu/software/openeprior/home

  14. e-PRIOR in Belgium

  15. PEPPOL e-PRIOR Denmark Mandatory for specific Framework Contracts • B2G e-Invoicing Mandatory in 2005 • 70% after 3 years • Close to 100% today

  16. Where to start? https://joinup.ec.europa.eu/software/openeprior/home https://joinup.ec.europa.eu/software/openeprior/forum/all DIGIT-EPRIOR-SUPPORT@ec.europa.eu @ePRIOR_EU  http://www.linkedin.com/groups/ePRIOR-3686902/about

  17. Invitation • Vervolg op deze studiedag • Organisatie door PwC • Presentaties door Service Providers • Doelpubliek – ambtenaren van de Vlaamse maar ook federale overheid • Datum: 25/11 – vanaf 9 uur • Plaats: VAC Leuven • Deelnamekost: 100€

  18. Thank you for your attention! Pieter Breyne PwC | Director Technology Consulting Direct: +32 9 268 82 55| Mobile: +32 473 91 06 91 Email: pieter.breyne@be.pwc.com

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